Microsoft POWERPOINT NOTES

P
owerPoint is a presentation program that allows you to design and create
presentations. When you create a PowerPoint presentation, it is made up
of a series of slides. The slides contain the information you want to
communicate with your audience. This information can include text,
pictures, charts, video, sound, and more.

Exploring the PowerPoint Window

1. Tabbed Ribbon/ menu system
2. Microsoft Office Button
3. Quick Access Toolbar
4. Task pane: On the left side of the window, you will see a Task
pane with slides and outline tabs.
5. Zoom tool.
Presentation Basics
Things to cover:
 How to start a new presentation
 Insert new slides
 Modify a layout
 Move and copy slides
 How placeholders work
 How to save your presentation.
New Presentations
There are three ways of creating a presentation
1. Using a blank presentation
2. Using Templates
3. From existing presentations
Procedure of creating a new presentation
 Click the Microsoft Office Button/File and choose New from the
menu.
 Chose any of this options
Blank presentation
Installed templates
Existing presentations
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  Click Create
Slide Basics
Slides contain placeholders, or areas on a slide that are enclosed by
dotted borders. Placeholders can contain many different items including
text, pictures, and charts. Some placeholders have placeholder text, or
text that you can replace, and thumbnail-sized icons that represent
specific commands such as Insert Picture, Insert Chart, and Insert Clip
Art.
To Insert a New Slide:
 Click the New Slide command in the Slides group on the Home tab
from the menu Click the slide you want to insert.
About Slide Layouts
A slide layout arranges your slide content. Layouts contain different
types of placeholders that you can use depending on what information
you want to include in your presentation. Each layout has a descriptive
name, but the image of the layout shows you how the placeholders are
arranged on the slide.
To Change the Layout of an Existing Slide:
 Select the slide you wish to change.
 Click the Layout command in the Slides group on the Home tab .
Themes and Background Styles
A theme is a predefined combination of colors, fonts, and effects that
can be applied to your entire presentation.
When you create a new presentation in PowerPoint there is a theme
applied even though the slide background is white. This default theme is
called the Office theme.
To Apply a Theme:
 Select the Design tab.
 Locate the Themes group. Each image represents a theme.
 Click the drop-down arrow to access more themes.
Background Styles
The styles are fill variations based on theme colors. To Apply a
Background Style:
 Click the Background Styles command in the Background group
on the Design tab.

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  Click a style to select it. The new background will appear in the
slides.
Slide Views
Once you finish creating the slides, you may want to view your
presentation to make sure all the slides appear how you want.
It is important that you be able to access the different PowerPoint slide
views and use them for various tasks.
1. Normal View: This view is where you create and edit your slides.
You can also move slides in the Slides tab on the task pane on the
left.
2. Slide Sorter View: small slides are arranged on the screen in this
view. You can drag and drop slides easily to reorder them, and see
more slides at one time. This is a good view to use to confirm that
you have all the needed slides and that none have been deleted.
3. Slide Show View: This view fills the computer screen with a slide
and is what the audience will see when they view the presentation.
The slide show view has an additional menu that allows you to
navigate through the slides, as well as other features you can use
during a presentation.
The Slide Show Menu consists of the following: Arrows, Menu Icon and
Pen Icon.
4. Notes Page View
It can be accessed from the View tab. Notes Page view provides a space
for presentation notes, often called speaker notes.
Using Transitions
Transition effects, or transitions as they are often called, are the
movements you see when one slide changes to another in slide show
view.
To Apply a Transition
 Select the slide you wish to modify.
 Select the Animations/Transition tab.
 Click a slide transition effect to apply it to the selected slide.
 Click Apply To All to apply the transition to all the slides in the
presentation
Animating Text and Objects

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In PowerPoint you can animate text and objects such as clip art, shapes,
and pictures on the slide. Animation, or movement, on the slide can be
used to draw the audience's attention to specific content or to make the
slide easier to read.
To Apply a Custom Animation Effect:
1. Select the text or object on the slide you wish to animate.
2. Select the Animations tab.
3. Click Custom Animation in the Animations group. The Custom
Animation task pane will appear on the right.
4. Click Add Effect in the task pane to add an animation effect to the
selected text or object.
5. Select Entrance, Emphasis, Exit, or Motion Path to display a sub
menu of animation effects for the category.
6. Select an animation effect to apply it.
7. The animation will display on the selected item on the slide and
will appear listed in the Custom Animation task pane.
Pictures and Clip Art
Things to know
1. To Insert a Picture from the Ribbon:
2. To Insert a Picture from a Placeholder Command:.
3. To Resize a Picture:
4. To Move a Picture:
5. To Apply a Picture Style:
6. To Change the Shape of a Picture:
7. To Add a Border to a Picture:
8. To Crop a Picture:
Word Art and Shapes
Things to know
 Working with Shapes
 To Insert a Shape:
 To Change a Shape Style:
 To Apply a Shape Effect:
Working with Tables
Things to know
1. To Insert a Table Using a Placeholder Command:
2. About Table Styles and Options
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 3. To Apply a Table Style:
4. To Insert a Row:
5. To Delete a Row:
6. To Insert a Column:
7. To Delete a Column:
8. To Change the Text Alignment in a Table:
9. Alternate Method to Insert a Table
10. To Move a Table:
Working with Charts
Things to know
1. To Insert a Chart:
2. Enter Chart Data
Creating custom shows
You may want to create a show of specific slides in your presentation.
To create a custom show:
 On the slide show tab, click Custom shows.
 Click new, click the slides that you want to include in the custom
show, and then click Add.
Creating a slide master
Slide master is part of a template that stores information, including
placements of text and objects on a slide, text and object placeholder
sizes, text styles, backgrounds, color themes, effects, and animation
that you can use to create new presentations.
 On the view tab, click Slide Master.
 On the Slide master tab, select the first slide and edit then close
the master view.
Using Narrations
Narration can enhance Web-based or self-running presentations. Your
computer must be equipped with a sound card, microphone and
speakers.
How to record Narration
 Select the slide that you want to start the recording on.
 On the Slide show tab click Record Narration
 Click the slide to advance to the next slide. Repeat this process for
all the slides in your presentation.

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Inserting Movies
You can insert a movie from a file on your computer or from the
Microsoft Office clip organizer.
Things to know
 To Insert a Movie from the Clip Organizer
 To insert a movie from file
Inserting Sound
You can do this using a sound file on your computer, choose from
hundreds of sounds available through the clip organizer, or play tracks
from an audio CD.
To Insert a Sound File from Your Computer:
 Select the slide where you want to add sound.
 Select the Insert tab.
 Select Sound from File from the menu.
 Locate the sound file on your computer.
 Select the file.
 Click OK.
 Select Automatically or When Clicked.
Sound Options
On the Sound Tools Options tab there are several options you can
control that determine how the sound is used in the presentation. These
include:
 Preview, Slide Show Volume, Hide during Show, Loop Until
Stopped
Printing
You may want to print copies of your slides for the people who view
your presentation or for yourself. There are three print options: Print,
Quick Print, and Print Preview.
To Use Print Preview:
 From here you can view each slide in grayscale, make decisions
about whether to print the slides individually or as handouts,
choose options and more.
To Print:
 Select the printer you would like to use, if you have more than
one printer.

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 Click Properties. From here you can make choices about paper
size and whether to print double-sided. These options vary from
printer to printer.
 Handouts print many slides per page. The default is 6
 Choose horizontal or vertical slide layout.
 You can print Notes Pages, if you typed speaker notes for the
slides.
 Choose the number of copies to print.
 Click OK.
PowerPoint Question

1. Name and explain four places where PowerPoint can be used

2. Give two ways of inserting tables in your slide
3. Differentiate between slide transition and animation