Introduction to PowerPoint

Subject- Computer Fundamentals and Applications (CFA)

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What is PowerPoint?
• PowerPoint is part of the Microsoft Office suite and has become
synonymous with presentations.
• A PowerPoint presentation is made up of a series of slides, which
contain the information you want to communicate with the audience.
• This information can include text, pictures, charts, video, sound, and
more. This class covers the essentials of using PowerPoint, including
getting started, adding slides, adding text and pictures to slides,
changing the look of your presentation, and presenting, saving, and
printing your PowerPoint slideshow.

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Content we will cover
Create Presentations using MS PowerPoint application and execute various functions.

Create and save a new presentation document.

Apply different themes and formatting features to presentations.

Advanced presentation formatting, themes.

Use clip art and pictures in presentations.

Attach animation and transition to slides in a presentation

Slide Themes, Slide Transitions, Preview Presentation.

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Creating a new Presentation:

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Creating New Presentation
• The New selection gives you several options:
• Blank presentation creates a new presentation using default settings
for text and color. Theses slides will not include content or design
elements.
• Templates and Themes are used to create a new presentation based
on pre‐ designed slide styles. These options also do not include
content.

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Ribbon and Tabs

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PowerPoint Slides
• When you choose to create a blank presentation, PowerPoint will
open a presentation with a Title Slide. Once the Title Slide is open,
you’ll see a slide with two placeholder text boxes for a title and a
subtitle. Click inside the placeholder box and type to add the title. If
you want a subtitle, click and type inside the smaller placeholder. If
you don’t want a subtitle, you can just ignore its placeholder box.

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PowerPoint Slides Continued..
• To add a New Slide, make sure you’re on the Home tab. The New Slide
button will add slides to your presentation.

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Slide Layout
There are several standard slide layouts
to choose from when adding new slides.
A unique layout can be chosen by
clicking on the bottom half of the New
Slide button in the Home tab. When the
layout gallery opens, click on the style
you want and a new slide with that
layout will appear in your presentation.
Each layout caption describes the layout
type. Content can be text, tables, charts,
graphics, pictures, clip art, or video.
If you decide later that the layout you
chose doesn’t work well for a particular
slide, select the slide by clicking on it in
the Thumbnail pane. Next, click on the
Layout button in the Slides group of the
Home tab. Click on a new layout and it
will change the layout of the slide

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Applying a theme.
• Once a new presentation has been created, a design or color scheme
can be added. Remember to use color carefully to enhance your
presentation, not detract from it. You will want to maintain good
contrast between the background color and the text color. Consider
using a light colored background and dark text (or vice versa), but
avoid busy backgrounds and primary colors.

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Tables

Set the number of columns

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Charts
Select the type of chart you
want and click OK. Once
inserted into the slide, you
can click on the chart to
activate the Chart Tools
contextual tab, where you’ll
find tools for editing chart
data and changing layouts
and styles.

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SmartArt Graphics
• SmartArt graphics are shapes that are designed to represent the
relationship between things or people. You might use SmartArt for an
organizational chart or a timeline. SmartArt styles and layouts can be
formatted in the SmartArt Tools contextual tab.

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Pictures
• Rather than using too much text on your slides, consider using
pictures along with text as a more interesting way to communicate
your ideas. You can put lots of text into the Notes Section and refer to
that as you’re speaking.

1.Pictures Saved on local storage

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Picture

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Videos
• You can embed a video or link to a video from your presentation.
• All options to insert video or audio are located on the Insert tab, in
the Media group.

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Video

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Viewing Presentations
• There are four different ways to view your presentation in
PowerPoint. The views can be accessed using the buttons in the status
bar, or by using the View Tab on the Ribbon.

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• Normal View displays a single slide as it appears in
the presentation, as well as thumbnails and an
outline tab, where you can organize the structure.
Speaker notes can be added in the bottom section
of this window. This view is used to create and edit
slides
• Slide Sorter View shows thumbnails of your slides.
From this view you can reorder slides by dragging
and dropping them, or you can set the timing for
the slide show. You can also hide slides in this
view. Hiding a slide will keep it in the file, but it will
not show when you view the presentation
• Notes Page View allows the speaker to create
notes to use during a presentation. Each page
corresponds to one slide. These can be printed to
assist the presenter during the presentation. Use
this view when you’re composing speaking topics.
• Reading View/Slide Show View displays the slides
as an audience will see them. Use the arrows and
icons on the lower right side of the Status Bar to
advance slides or switch views. Use the Esc key to
return to Normal View
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Printing your Presentation:
• Types of Print Layouts :
• Print All Slides prints out the entire
presentation, one slide per page, usually
landscape. If you have color graphics on
your slides and a large number of pages to
print, you may want to print in Grayscale or
Pure Black and White.
• Notes Pages will print one slide per page
and have room for your presentation notes
(if you type them in).
• You can print a text outline of your slides
with the Outline option. 
• Handouts can be printed with one, two,
three, four, six or nine slides per page.
When printing handouts with multiple
slides per page, you also have the option to
print the pages horizontally or vertically.
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