AGENDA —(")MS Power Point © Presentations > Apresentation is a collection of data and information that is to be delivered to a specific audience; » A PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics, tables, sound and video. This collection can run automatically or can be controlled.Microsoft Office Button ‘The Microsoft Office Button performs many of the functions that were located in the File menu of older versions of PowerPoint. This button allows you to create a new presentation, Open an existing presentation, save and save as, print, send, or close,MS Power Point o> Ribbon Se) > ‘The ribbon is the panel at the top portion of the document It has seven tabs: Home, Insert, Design, Animations, Slide Show, Review and View. met eye me knee eee Sema san) Each tab is divided into groups. The groups are logical collections of features designed to perform function that you will utilize in eee or eee your PowerPoint slides. ayaee py ? Dens ree meal tao Commonly utilized features are displayed on the Ribbon. To view additional features within each group, click the arrow at the bottom right corner of each group. Jon Animations sae Show Review View eweopes a ied = a0 - A ar Ss a ie- ( ae(ee ih Ble eh a AD SS le ‘Lo tt Prnnach oe —.:MS Power Poit © Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing Insert: Tables, Illustrations, Links, Text, and Media Clips Design: Page Setup, Themes, Background Animations: Preview, Animations, Transition to this Slide Slide Show: Start Slide Show, Set Up, Monitors Review: Proofing, Comments, Protect View: Presentation Views, Show/Hide, Zoom, Window, MacrosMS Power Point O Quick Access Toolbar > The quick access toolbar is a customizable toolbar that contains commands that you may want to use, You can place the quick access toolbar above or below the ribbon. » ‘To change the location of the quick access toolbar - click Show Below the Ribbon, kd 2. _ <——$= Co eee ot erento in Gyjoy ry ie, wm Geel) om Ste Snow tram Begining ove Commands ‘tos Below the Ribon te mibbanMS Power PointMS Power Point Mini Toolbar A new feature in Office 2007 is the Mini Toolbar. This is floating toolbar that is displayed when you select text or right-click text. It displays common formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color,MS Power Point -O Navigation Navigation through the slides can be accomplished through the Slide Navigation menu on the left side of the screen. Also, an outline appears from materials that have been entered in the presentation. To access the outline, click the outline tab.Slide Views Presentations can be viewed in a variety of manners. On the View tab, the Presentation Views group allows you to view the slides as Normal, Slide Sorter, Notes Page, Slide Show, Slide Master, Handout Master, and Notes Master.MS Power Point lan Customize PowerPoint » PowerPoint 2007 offers a wide range of customizable options that allow you to make PowerPoint work the best for you. To access these customizable options: « Click the Office Button » Click PowerPoint Options include picture of OB menu. ere: :MS Power Point OQ » These features allow you to personalize your work environment with the mini toolbar, color schemes, personalize your user name and allow you to access the. Live Preview feature. Popular » The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.MS Power PointMS Power Point TY O Save This feature allows you personalize how your workbook is saved. You can specify how often you want auto save to run and where you want the workbooks saved. bead creme tow secmmat ve soeMS Power Point © Advanced This feature allows you to specify options for editing, copying, pasting, printing, , slide shows, and other general settings.MS Power PointCreating Slides ee ‘You can start a new presentation from a blank slide, a template, existing presentations, or a Word outline. To create a new presentation from a blank slide: * Click the Microsoft Office Button * Click New New Presentation * Click Blank Presentation:Creating Slides - To create a new presentation from a template: * Click the Microsoft Office Button © ClickNew * Click Installed Templates or Browse through Microsoft Office Online Templates * Click the template you chooseCreating Slides i> To create a new presentation from an existing presentation: Click the Microsoft Office Button Click New Click New from Existing Browse to and click the presentation Blank and recentCreating Slides O ‘To create a new presentation from a Word outline: * Clickthe slide where you would like the outline to begin * Click New Slide on the Home tab. © Click Slides from Outline * Browse and click the Word Document that contains the outlineCreating Slides Save a Presentation When you save a presentation, you have two choices: Save or Save As. To save a document: * Click the Microsoft Office Button * Click Save” a UB om + 8 icons eran ‘iCreating Slides oO LY You may need to use the Save As feature when you need to save a presentation under a different name or to save it for earlier versions of PowerPoint, Remember that older versions of PowerPoint will not be able to open PowerPoint 2007 presentation unless you save it as a PowerPoint 97-2003 Format. To use the Save As feature: Click the Microsoft Office Button Click Save As ‘Type in the name for the Presentation ee eee 97-2003 PresentationCreating Slides O Add Slides ‘There are several choices when you want to add a new slide to the presentation: Office Themes, Duplicate Selected Slide, or Reuse Slides, To create a new slide from Office Themes: » Select the slide immediately BEFORE where you want the new slide * Click the New Slide button on the Home tab © Click the slide choice that fits your materialCreating Slides O ‘To create a slide as a duplicate of a slide in the presentation: * Select the slide to duplicate = Click the! Desa ete Histone tie Hone ta * Click Duplicate Selected Slides *Creating Slides © To create a new slide from another presentation: Select the slide immediately BEFORE where you want the new slide Click the New Slide button on the Home tab toea: aE sae Sees Click Reuse Slides Click Browse Click Browse File Locate the slide show and click an the slide to importCreating Slides O Themes ‘Themes are design templates that can be applied to an entire presentation that allows for consistency throughout the presentation, To add a theme to a presentation: * Click the Design tab © Choose one of the displayed Themes or click the Galleries button = ‘To apply new colors to a theme: Click the Colors drop down arrow Choose a color set or click Create New Theme Colors [FleerCreating Slides oy ‘To change the background style of a theme * Clickthe Background Styles button on the Design tabCreating Slides r Working with Content Enter Text To enter text: * Select the slide where you want the text « Click in a Textbox to add textCreating Slides © To add atext box: * Select the slide where you want to place the text box * On the Insert tab, click Text Box * Click on the slide and drag the cursor to expand the text box = Type in the textCopy and Paste ‘To copy and paste data: * Select the item(s) that you wish to copy * On the Clipboard Group of the Home Tab, click Copy * Select the item(s) where you would like to copy the data © On the Clipboard Group of the Home Tab, click PasteCut and Paste ‘To cut and paste data: = Select the item(s) that you wish to copy * On the Clipboard Group of the Home Tab, click Cut * Select the items(s) where you would like to copy the data © On the Clipboard Group of the Home Tab, click PasteCreating SlidesAdding Picture To add a picture: i Graphics in Powerpoint © Click the Insert Tab Click the Picture Button Browse to the picture from your files Click the name of the picture Click insert To move the graphic, click it and drag it to where you want itGraphics in Powerpoint lant we} Adding Clip Art To add Clip Art: ~ Click the Insert Tab © Click the Clip Art Button + Search for the clip art using the search Clip Art dialog box * Click the clip art » Tomove the graphic, click it and drag itto where you wantit ~—_Graphics in Powerpoint ! O Editing Pictures and Clip Art When you add a graphic to the presentation, an additional Tab appears on the Ribbon. The Format Tab allows you to format the pictures and graphics, This tab has four groups: * Adjust: Controls the picture brightness, contrast, and colors © Picture Style: Allows you to place a frame or border around the picture and add effects «Arrange: Controls the alignment and rotation of the picture * Size: Cropping and size of graphicGraphics in Powerpoint oS ) Adding a Shape To add Shapes: © Click the Insert Tab + Clickthe Shapes Button NNN» * Click the shape you choose » Click the Slide: » Drag the eursor to expand the Shape To format the shapes: or * Click the Shape a ‘ * Click the Format tab SmaGraphics in Powerpoint ‘Adding Smartart SmartArt is a feature in Office 2007 that allows you to choose from a variety of graphics, including flow charts, lists, cycles, and processes. To add SmartArt: © Click the Insert Tab ‘Glick the SmartArt Button Click the Smartart you choose Click the SmartArt o a 3 © Drag it to the desired location in the slideGraphics in PowerpointGraphics in Powerpoint ri» Adding a Photo Album The photo album feature is new in PowerPoint 2007 and allows you to easily create a photo album to share pictures, ‘To create a photo album: * Click the Photo Album button on the Insert tab * Click New Photo Album * Click File/Disk to add pictures to the photo album * Move the pictures up and down in the order of the album but clicking the up/down arrowsGraphics in Powerpoint Cy Tables: ‘Tables are tised to display data in a table format. Create a Table To create a table: = Place the cursor on the page where you want the new table * Click the Insert Tab of the Ribbon * Click the Tables Button on the Tables Group. You can create a table one of four ways: + Highlight the number of raw and columns i Inver Tae Bw Table + Click Insert Table and enter the number of rows and calumns: Gtx speensineet » Click the Draw Table, create your table by clicking and entering the rows and columns © Click Excel Spreadsheet and enter dataGraphics in Powerpoint Enter Data ina Table Place the cursor in the cell where you wish to enter the information. Begin typing.Graphics in Powerpoint 5) © Modify the Table Structure and Format a Table ‘To modify the structure of a table: * Glick the table and notice that you have two new tabs on the Ribbon: Design and Layout. These pertain to the table design and layout, On the Design Tab, you can choose: «Table Style Options * Table Styles » Draw Borders: Iggy atoGraphics in Powerpoint To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows you to: « View Gridlines and Properties (from the Table Group) » Insert Rows and Columns (from the Rows & Columns Group) « Delete the Table, Rows and/or Columns (from the Rows & Columns Group) = Merge or Split Cells (from the Merge Group) « Increase and decrease cell size (Cell Size Group) © Align text within the cells and change text directions (Alignment Group)Insert a Table from Word or Excel Open the Word document or Excel worksheet Select the chart Click Copy on the Home tab Go to the PowerPoint document where you want the chart located Click Paste on the Home tab- Charts allow you to present information contained in the worksheet in a graphic format. PowerPoint offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more. To view the charts available click the Insert Tab on the Ribbon. resents "Create a Chart To create a chart: >Click the Insert tab on the ribbon + Click the type of Chart you want to create > Insert the Data and Labels~ & ° 5 5 a ics in GraphGraphics in Powerpoint cr O Modify a Chart Once you have created a chart you can do several things to modify the chart. ‘To move the chart: ey are © Click the Chart and Drag itanother location on the same slide, or tome | rund Oh * Copy itto another slide =) ewe © Chooge the desired location and click Paste aa i [bane SS sees To modify the chart size: Click the Chart >Click on any of the corners and drop and drag to resize bbl oeGraphics in Powerpointz B 2 : Qe z wv = <= a E oPaste a Chart from Excel Open the Excel worksheet Select the chart Click Copy on the Home tab Go to the PowerPoint document where you want the chart located Click Paste on the Home tabSlide Effects. Slide Transitions Transitions are effects that are in place when you switch from one slide to the next. To add slide transitions: » Select the slide that you want to transition ~ Click the Animations tab ~ Choose the appropriate animation or click the Transition dialog box, |_Sisestow Reve view Oertoper Agta Acrobat Lo 2834 25 EELGraphics in Powerpoint‘To apply the transition to all slides: * Click the Apply to All button on the Animations tab To select how to advance a slide: > Choose to Advance on Mouse Click, or > Automatically after a set number of seconds |AgameesugeGraphics in Powerpoint cry O Slide Animation Slide animation effects are predefined special effects that you can add to objects ona slide. To apply an animation effect: Select the object Click the Animations tab on the Ribbon Click Custom Animation Click Add Effect Choose the appropriate effect Z eee eeGraphics in Powerpoint CO)Slide Show Options ‘The Slide Shaw tab of the ribbon contains many options for the slide show. These options include: * Preview the slide show from the beginning * Preview the slide show from the current slideGraphics in Powerpoint oO Ly Formatting Text Change Font Typeface and Size To change the font typeface: «Click the arrow next to the font name and choose a font. «Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface, "Them Fats oR Caibrs © Adobe Garamond Pro © Adobe Garamond Pro Bold * lye erect ester PALGERIAN reGraphics in Powerpoint dQ NA, / ‘To change the font size: * Click the arrow next to the font size and choose the appropriate size, or « Click the increase or decrease font size buttons. sn Armin Show Rest Concrete i= A a5] Br ues aA ret r Font Styles and Effects Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, ee i and Underline. To add these to text: Bi Dae 8 rt Select the text and click the Font Styles included on the Font group of the Home tab or >Select the text and right click to display the font toolsGraphics in Powerpoint O Change Text Color ‘To change the text color: © Select the text and click the Colors button included on the Font Group of the Ribbon, or © Highlight the text and right click and choose the colors tool. * Select the color by clicking the down arrow next to the font color button. coumamaat lan + [A aT wr deoGraphics in Powerpoint O » Click the WordArt button Wordart WordArt are styles that can be applied to text to create a visual effect. ‘To apply WordArt: ee ee eae me * Select the text Ale eo Rey Sd © Click the Insert tab rm - Seca * Choose the WordArt rmGraphics in Powerpoint lant O To modify the styles of WordArt * Select the WordArt © Click the Format tab for the Drawing Tools © Click the WordArt Fill button, the WordArt Outline button, or the Text Effects button AAA=: e sGraphics in Powerpoint ( ) NA, | Change Paragraph Alignment The paragraph alignment allows you to set how you want text to appear. To change the alignment: * Click the Home Tab * Choose the appropriate button for alignment on the Paragraph Group. _ Align Left: the text is aligned with your left margin Center: The text is centered within your margins - Align Right: Aligns text with the right margin _ Justify: Aligns text to both the left and right margins.To indent paragraphs, you can do the following: © Click the Indent buttons to control the indent. * Click the Indent button repeated times to increase the size of the indent. Text Direction To change the text direction: Select the text >Click the Text Direction button on the Home tab >Click the selectionGraphics in Powerpoint © Adding Content Resize a Textbox To resize a textbox: » Click on the textbox « Click the corner of the box and drag the cursor to the desired sizeGraphics in Powerpoint C) NA, Bulleted and Numbered Lists Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list. To add a list to existing text: © Select the text you wish to make a list * Click the Bulleted or Numbered Lists button To create a new list: Place your cursor where you want the list in the document >Click the Bulleted or Numbered Lists button > Begin typingGraphics in Powerpoint an SY Adding Video Video clips can be added to the presentation. To add a video clip: * Click the Movie button on the Insert tab * Choose Movie from File or Movie from Clip Organizer om Bea @ Bo : eos Adding Audio ‘Audio clips can be added to the presentation. To add an audio clip: Click the Audio button on the Insert tab “Choose Sound from File, Sound from Clip Organizer, Play CD Audio Track, or Record Sound ee me eoa4sGraphics in Powerpoint oy O ‘Printing Create Speaker Notes Speaker Notes can be added to allow you to create notes for each slide. To add speaker notes: RR ee a a ee © Select the slide * Glick View = Click Note Pages * Click the Click to add Notes section of the screen » Type in the Notes for that slideGraphics in Powerpoint fo) © Print a Presentation ‘There are many options for printing a presentation. They are: = Slides: These are slides that you would see if you were showing the presentation, one slide per page © Handouts: 1, 2, 3, 4, 6 or9 per page, this option allows for more slides per page » Notes Page: This includes the slides and the speaker notes * Outline View: This will print the outline of the presentation To access the print options: » Click the Microsoft Office Button » Click Print = Inthe Print Dialog Box, click the arrow next to Print what = Choose the format and click OK to printGraphics in Powerpoint O B lemon Opes tains eel ema Optra T612PS Vie, waiesss0 Comment ed on Oster: scales pease [elrrome sadesGraphics in Powerpoint © To print preview: * Click the Microsoft Office Button © Place the cursor over Print © Click Print Preview © Click the arrow next to Print What to change print options © Toprint from Print Preview, click Print To Exit Print Preview: Click the Close Print Preview button.Graphics in Powerpoint Package a Presentation ‘There are times when you want to package a presentation with all of the additional files attached as well. To package a presentation for CD: Click the Microsoft Office Button: Click Publish Click Package for CD: Type a name for the CD Click Copy to CD or Copy to FolderDesign Tips Slides should be of a consistent design throughout the presentation Use graphics and pictures when possible Remove unnecessary information and graphics Use contrasting background and text colors Keep the number of fonts used in the presentation to 3 Keep the fonts consistent throughout the presentation.Graphics in Powerpoint Presentation Tips * Identify the critical information for your presentation = Use no more than 6 bullets per page = Bullets should be short ideas, not complete sentences (these should be your talking points) * ‘Tostart the Slide Show, Click Slide Show on the Presentation Views group on the View tab « Use the arrow keys to move forward or backward in a presentation » Press the Escape (Esc) key to end the slide show * Apen tool is available for drawing on the screen with the mouse. Press CTRL+P or click the right mouse button at any time and a popup window will appear. Choose Pen and the pointer will change to a pen that allows you to draw freehand on the screen using the mouse. Press the E key to erase all pen strokes, Press CTRL+A to disable the pen feature and revert the pen back to a pointer arrow.Graphics in Powerpoint an we) * Ifyou would like to use the pen to draw ona blank screen during a presentation, press the B or W keys, or select Screen/Black Screen from the popup menu and the screen will turn black. Press B or W again or choose Next from the popup menu to return to the presentation when you are finished drawing. * Tohide the pointer and button from the screen press the A key. © Besure ta preview the slide show using a projector if one will be used during the presentation. Words or graphics that are close to the edge of the screen may be cut off by the projector.Graphics in PowerpointQUESTIONS