Microsoft Office
Power Point 2007
Getting Started
Screen elements
MS OFFICE BUTTON contains the main File
Functions:
New, Open, Save, Save as, Print, Print Preview, etc.
QUICK ACCESS TOOLBAR contains shortcuts to
Save, Undo
RIBBON TABS - Each Ribbon Tab displays a
Ribbon that provides a set of Tool Groups. The
Ribbon Tab and the Tool Groups correspond to the
Menu and Toolbar in previous
Screen elements
Tool Groups - Each Tool Group's name is shown at the bottom of
the Group
Example - Home Tab , Both the Clipboard and Font Tool
Groups display their names at the bottom of their Group (see
image at right)
To Change Tool Groups click on the appropriate Ribbon Tab in the
Ribbon
Examples
Home Tab - Tool Groups for ClipBoard, Font, Alignment, and
Cell Formatting
Insert Tab - Tool Groups for inserting Images, Charts, and Text
Boxes
Dialog Box Launch Arrow
Some Tool Groups have a small arrow in the bottom right-
hand corner
o Clicking on this arrow will open a Dialog Box which offers
more options and settings related to that Tool Group
Create a new presentation
MS Office Button >> New
A new Presentation window opens up
The MS Office Button is located in the top left
corner of the Word 2007 Window
To start a new file from scratch:
Choose “Blank Document” and press “Create”.
There are templates available on the left panel for
creating a presentation of a specific type (i.e. photo
album or calendar).
Open an existing presentation
MS Office Button >> Open
Find your presentation in the “Open”
window.
PowerPoint 2007 will open files created
with older versions of PowerPoint (.ppt) as
well as PowerPoint 2007 files (.pptx)
Notes on Saving
1. In the Computing Facilities, files on the Desktop are NOT SAVED when
you log off.
ALWAYS use MS Office Button >> Save As... to save your file to a
storage device or server
2. If you are NOT running Office 2007 at home and you save a
document as PowerPoint 2007 (*.pptx),
YOU WILL NOT BE ABLE TO OPEN IT AT HOME! (see step 3 below)
3. If you have Office 2000 or 2003 at home or in the Computing
Facilities
You will have to save your document as an older version
Go to MS Office Button >> Save As...
o At the bottom, there is a bar that asks you to “Save as Type:”
o Choose PowerPoint 97-2003 Document (*.ppt)
DO NOT CHOOSE “PowerPoint Document (*.pptx)”
Saving a documents
Save the current document:
MS Office Button >> Save
When you want to save a document under a
different name, version, or format
MS Office Button >> Save As...
In the bars at the bottom of the Save As... Dialog
Box:
Give your document a new name in “File Name:”
Select the version and format from “Save as type:”
Add a new slide
Home Tab >> New Slide
Click on the arrow at the bottom corner
of the New Slide Tool. You can select
the layout for the new slide from the .
Click the Layout button. You can select
and change the slide layout.
Viewing Slides in PowerPoint 2007
Workspace
The View tab
Normal View - Splits the window into Slide Frame,
Notes, and the left frame where you can choose
either Slides Thumbnails or Outline. This allows you
to focus on a slide and see everything about the slide
at once.
Slide Sorter - Gives thumbnails of all the slides in
the presentation. This lets you see the big picture.
Allows you to sort, move, add and delete slides
easily. Useful near the end of a project
Notes Page - Displays a page layout of the notes
and the slide. Allows you to rearrange the notes and
compare them to the content of your slide.
Slide Show - Plays the presentation from the
beginning with animation.
Normal View
When you first open a new presentation in PowerPoint
the main window is in Normal View and should
show three frames:
The larger frame on the right shows the Current Slide.
The left frame has two tabs:
o Slides tab - displays the slides as thumbnails
o Outline tab - displays a written outline for each
slide of your presentation.
The bottom frame is for Notes to remind you of
points for each slide
Inserting and Formatting Text
and Objects
Insert tab
Add text with Text Boxes
Home Tab >> Text Box OR
Insert Tab >> Text >> Text Box
Click on the Text Box button - Choose
Horizontal TextBox
In the slide, click-and-drag the mouse to draw
a TextBox
Drag circle corner points or square side
points of the text box to change its size.
Click within the TextBox to type text
Move a Text Box
Select a Text Box by clicking on it
Bring the cursor over the Border of the
Text Box
The cursor will change to the move
icon (2 crossed arrows).
Click-and-drag with the mouse to move
the text box
Add an image from a file
Insert Tab >> Picture
Find the picture file you want to insert in the
browser window
Add an image from Clip Art
Insert Tab >> Clip Art
Search for ClipArt and other media in the right-
hand search panel.
Check in "Everywhere" box under "Search
in" for more extensive results
Formatting Slide Design
Design Tab
Change the Background
Design Tabs >> Background Styles
Click on the Format Background button at the
bottom.
The Format Background dialog box will appear.
o You can set the color, solid or gradient, transparency
or choose picture/texture fill
o Click the Close button to apply changes only to
the current slide
o Click on Apply to All to apply changes to all the
slides
Formatting Presentation Using the
Slide Master
The Slide Master acts as a template
for your entire presentation.
Altering anything on the Slide Master
will change the formatting of all the
slides in your presentation
Open the Slide Master
Open the Slide Master
View Tab >> Slide Master
From View tab
Editing the Slide Master
Clicking on the Slide Master Tab provides a set of Slide
Master Formatting Groups:
o Edit Master
o Master Layout
o Edit Theme
o Background - set the background for all the slides
o Page Setup
o Close -- Click on Close button to go back to Normal
View.
Choose the top Slide Master Slide in the left panel
You can edit the Background, Bullet styles, Slide Titles, and
Title animations here.
Objects and Animation
Animation tab
Create custom animation effects for
objects
Animation Tab >> Custom Animation
When you choose the Custom Animation Tool, the
Custom Animation panel appears on the right-hand
side of the current slide.
Select the object to which you want to apply animation
Click the Add Effect button and choose an animation
style.
o Frequently-used effects are found in "Entrance" styles
in the menu
Click the Play button to preview the animation
Animation effects screen
Modify Animation effects and order
of animated objects
Customize animation effects under Modify in Custom
Animation panel.
o Start - how to start the animation
o Direction - direction of animation
o Speed - speed of animation
Change the order in which the animated objects play:
o Select the object in the list under Modify
o Hold the mouse on that item in the list and drag it up
or down to change the order of objects
Create a Slide Transition
Slide transitions are animation effects that appear between
slides. While they look fancy, these transitions can be
distracting if overused. It is often good to keep this kind of
animation to a minimum.
Animation Tabs >> Transition to This Slide
Mover the cursor over the transition buttons to preview the
effects.
Click on the Transition effect button to apply the slide
transition effect.
Click on Transition Sound button to apply sound effect
for transition.
Click on Transition Speed button to adjust the speed.
Click on Apply to All to apply the same transition effect
to all the slides.
Change the order of the slides
View Tab >> Slide Sorter
o This view is used to change the order, if you
have a lot of slides.
Or, select Slides tab in the left frame in the
Normal View. You can see thumbnails of
the slides in your presentation.
o Click on a slide thumbnail and drag up and
down to change the order
Present the Slide Show
View Tab >> Slide Show
To move to the next slide in your presentation
do one of the following:
Click the left mouse button
Hit the spacebar
Use the arrow keys on the keyboard. Up and
left go back, right and down go forward.
Click on the Esc key on keyboard to go back to
Normal view.
