Introduction to

Microsoft PowerPoint

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 Introduction
Microsoft PowerPoint is a type of visual communication tool developed by Microsoft.
It consists of a series of slides that can contain text, images, videos, charts, and other
multimedia elements. PowerPoint presentations are commonly used for business
meetings, educational purposes, and various other settings to convey information in a
structured and visually appealing manner. PowerPoint presentations have two common
file extensions:
 ppt: Compatible with older PowerPoint versions (97-2003).
 pptx: Default format for modern PowerPoint versions (2007 and later), offering enhanced
features and broad compatibility

Department of Medical Instrumentation Techniques Engineering 2

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Benefits of Power Point

PowerPoint provides multiple benefits to users, including:

1. Ease of Use: PowerPoint is designed for simplicity, making it accessible even to those
with minimal technical skills. Its user-friendly interface allows anyone to create
presentations effortlessly.
2. Visual Appeal: PowerPoint enables users to craft visually appealing slides by
incorporating images, charts, graphs, and other visual elements. This enhances the
overall impact and comprehension of the content.
3. Flexibility: Users have the freedom to customize their presentations using various
templates, fonts, colors, and design options. This flexibility allows for a unique and
tailored presentation style.

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 1
Benefits of Power Point

PowerPoint provides multiple benefits to users, including:

4. Compatibility: PowerPoint presentations are highly compatible, ensuring that they can
be easily shared and viewed on different devices, including computers, tablets, and
smartphones. This broad accessibility is a significant advantage for reaching diverse
audiences.
5. Efficiency: PowerPoint provides time-saving features such as pre-designed templates,
slide layouts, and content creation tools. These tools streamline the process of
assembling and formatting content, allowing users to focus on the message rather than
technical details.

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 1 Microsoft PowerPoint Interface Parts
3. Quick Access Toolbar 1. Title Bar Close Button

File Tab
2. Ribbon

New PowerPoint Slide

4.Slides/outlin 5. Slide
e Pane Workspace

Notes Pane
Status bar

View Buttons 5
 1 The Title Bar

1. Title Bar: The topmost part of the window displays the name of your
presentation file. You can use the buttons here to minimize, maximize, or
close the PowerPoint window.
Presentation File Name Close
Minimize Button
Button

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 1 Ribbon

2. Ribbon: Below the title bar, you'll find the Ribbon. It is divided into tabs,
such as "Home," "Insert," "Design," and more. Each tab contains groups of
related commands and tools for formatting and designing your slides.
Home Tap Design Tap

Ribbon

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 1 The Quick Access Toolbar

3. The Quick Access Toolbar, located just above the Ribbon, allows you to
access the most common commands regardless of the selected tab. By
default, it includes commands like Save, Undo, Redo, and Start From
Beginning, and you can also add other commands based on your
preferences.

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 1 Slides/Outline Pane & Slide Workspace

4. Slides/Outline Pane: on the left side of the window, you'll see a pane that
displays thumbnails of your slides in Slide view or a text outline of your
presentation in Outline view. You can switch between these views as
needed.

5. Slide Workspace: The main area in the center of the window is where
you create and edit your slides. You can add text, images, shapes, charts,
and other elements to your slides here.

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 1 Status Bar & Notes Pane & View Buttons

6. Status Bar: At the very bottom of the window, the status bar provides
information about your presentation, including the slide number and view mode.
It also includes zoom controls.
7. Notes Pane: In Normal view, you can find a pane at the bottom to add speaker
notes for each slide. These notes can be useful for your reference during a
presentation.
8. View Buttons: In the bottom-right corner, you'll find buttons to switch
between different view modes like Normal view, Slide Sorter view, and Slide
Show view.
Notes Pane
View Buttons
Status Bar

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 1 File Tab

9. File Tab: In the top-left

corner, the File tab (also
known as the Backstage
view) allows you to access
commands related to
opening, saving, printing,
and sharing your
presentation. It's where
you can manage the file
itself.

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 1 Opening a Presentation
Opening a presentation allows you to access and use a previously
created and saved presentation, whether it was created by you or
someone else. This lesson will explain how to do that.
Open a presentation
While you can easily locate a presentation on your computer and open it by
simply double-clicking the file, you can also open a presentation from within
the PowerPoint program itself.
 There are two ways to open a file in PowerPoint:
1. You can click the File tab and select Open, which will bring up the
Open dialog box. Then, you'll need to specify the location of the file
you want to open.
2. You can use the keyboard shortcut <Ctrl>+ <O> to open a
presentation.

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 1 Saving a Presentation
 Saving a Presentation
After creating a presentation, remember to save it
for later use. If you make changes, save them too.
You can also save a copy with a new name, in a
different place, or in a different format.
 Save a new presentation
To save a new presentation in PowerPoint,
1. you can click the Save button on the Quick
Access Toolbar to open the Save As dialog
box.
2. Other Ways to Save: Press <Ctrl>+ <S>.
3. Click the File tab and select Save.

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 1 Save a presentation as a different file type
Save a presentation as a different file type
Just as some people can speak several languages,
PowerPoint can handle multiple file formats, making
it easier to exchange information with other
programs.
1. Go to the "File" tab.
2. Select "Save As" to open the Save As dialog
box.
3. Choose the location to save the file.
4. Pick the desired file format from the "Save as
type" dropdown menu.
5. Click "Save" to save the presentation in the
selected file format.

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 1 Closing a Presentation

Closing a Presentation
When you've finished working on a presentation, you should
close it.
.1 Click the File tab and select Close. The presentation

closes. You can access the file again by opening it later.

Other Ways to Close a Presentation: Press <Ctrl>+ <W>.

Or, click the Close button in the upper right corner of the

PowerPoint window.

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1 PowerPoint Keyboard Shortcuts

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 1 Inserting and Deleting Slides

 Insert a new slide

• Inserting a new slide is easy
 Click the Home tab on the Ribbon and click
the New Slide button in the Slides group.

 Delete a slide
 On the slides tab in the outline pane, select the
slide you want to delete Press <delete>.

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 1 Zoom and other view options

 PowerPoint has a variety of viewing options that change how your presentation is displayed.
You can choose to view your presentation in Normal view , Slide Sorted review, Reading
view, or Slide Show view. You can also zoom in and out to make your presentation easier to
read.

 SWITCHING SLIDE VIEWS

Switching between different slide views is easy.
Just locate and select the desired slide view
command in the bottom-right corner of the
PowerPoint window.

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 1 Slide Transitions

 Slide transitions are motion effects that occur in Slide Show view when you move from
one slide to then another during a presentation. You can control the speed, add sound,
and even customize the properties of transition effects. To add a transition first of all
select a slide in the left hand panel that contains the Slides and Outline tabs.

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 1 Animations

 Animations in PowerPoint can indeed be

applied to text boxes, bullet points, images,
and other elements, allowing them to move
or appear in a certain way during a slide
show for added visual effects and
engagement.

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