CONSTRUCTION BUSINESS CASE TEMPLATE
PROJECT TITLE
CONSTRUCTION BUSINESS CASE
COMPANY NAME
Street Address
City, State, and Zip
webaddress.com
00/00/0000
Classification Label
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[PROJECT TITLE] [Classification Label]
BUSINESS CASE TABLE OF CONTENTS
1. EXECUTIVE SUMMARY....................................................................................................................................................................................... 3
2. PROJECT.................................................................................................................................................................................................................. 3
BUSINESS NEEDS..................................................................................................................................................................................................... 3
PROJECT SCOPE....................................................................................................................................................................................................... 3
PROJECT BACKGROUND........................................................................................................................................................................................ 3
ANTICIPATED OUTCOMES.................................................................................................................................................................................... 3
PROJECT ASSUMPTIONS........................................................................................................................................................................................ 3
KEY PROJECT STAKEHOLDERS........................................................................................................................................................................... 3
3. PROJECT REQUIREMENTS................................................................................................................................................................................... 3
STATEMENT OF REQUIREMENTS........................................................................................................................................................................ 3
STRATEGIC ALIGNMENT....................................................................................................................................................................................... 3
BUSINESS IMPACTS................................................................................................................................................................................................ 3
ALTERNATIVES....................................................................................................................................................................................................... 3
4. RISK MANAGEMENT............................................................................................................................................................................................ 3
RISK ASSESSMENT.................................................................................................................................................................................................. 3
MITIGATION............................................................................................................................................................................................................. 3
RISK COSTS............................................................................................................................................................................................................... 3
5. COST ANALYSIS.................................................................................................................................................................................................... 3
COSTS FOR ALTERNATIVES.................................................................................................................................................................................. 3
6. RECOMMENDATION............................................................................................................................................................................................. 3
ALTERNATIVE OVERVIEW.................................................................................................................................................................................... 3
PREFERRED ALTERNATIVE.................................................................................................................................................................................. 3
PROJECT SCHEDULE............................................................................................................................................................................................... 3
7. PROJECT DELIVERY STRATEGY........................................................................................................................................................................ 3
8. AUTHORIZATION.................................................................................................................................................................................................. 3
SIGNATURES............................................................................................................................................................................................................ 3
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1. EXECUTIVE SUMMARY
An executive summary presents a brief and concise outline of the need, proposed solution, and justification for the solution. Write this last. Describe
the reasons for the project, the current situation, why it presents problems, and the benefits derived from changes. Write a broad outline of the scope
of the project, briefly describe the business impact, and note any risks possible. While writing, consider that stakeholders and others will often read
only the executive summary. Also, consider that your reading audience could include government, private citizens, and the media.
2. PROJECT
BUSINESS NEEDS
Describe the current situation and the proposed project.
PROJECT SCOPE
Describe the high-level parameters of the project, such as its departments, facilities, functions, and timelines. You may use a table to display this
information. Describe clearly what the project will accomplish and what it will not accomplish.
PROJECT BACKGROUND
Describe the background to the current situation, such as changes in staffing or customer numbers, technological changes, or infrastructure changes.
ANTICIPATED OUTCOMES
Detail specific and measurable outcomes for the project, including a timeline for each. Customize the items in the table to suit your project.
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OUTCOME / DELIVERABLE ESTIMATED COMPLETION DATE
Design Report
Development Report
Pre-Tender Report
Vendor Recommendation
Contract Award
Work
Building Commissioning
Operational Commissioning
Post-Occupancy Evaluation/Building Performance Evaluation
PROJECT ASSUMPTIONS
Summarize key assumptions and preconditions for audit and analytical purposes. Assumptions include expected resources and financial support.
Provide any lengthy details or supporting documents in an appendix or as an attachment.
KEY PROJECT STAKEHOLDERS
List any key stakeholders who are affected by the project, whether internal or external, such as those affected but not directly involved in the
project’s execution. Indicate whether you have consulted with them.
STAKEHOLDER REQUIREMENTS
3. PROJECT REQUIREMENTS
STATEMENT OF REQUIREMENTS
Specify the project deliverables and detail how they fulfill the business need.
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STRATEGIC ALIGNMENT
Describe how the project aligns with any strategic company initiatives. Consider noting those aspects that are critical to meeting the goals and those
that have a lesser impact.
BUSINESS IMPACTS
Indicate the business and operational impacts of the project for each stakeholder. Describe strategic and long-term needs and process changes.
Examples include introducing new staff and programs or enhancing existing functions.
ALTERNATIVES
Detail alternative options to solving the problem, including other viable options as well as the reasons why these options are not suitable. Detail the
scope, ongoing costs, benefits, and other characteristics of alternative solutions. Describe why they are excluded, such as funding or environmental
concerns. Note that the status quo may also be a viable option.
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4. RISK MANAGEMENT
RISK ASSESSMENT
Detail potential risks for each viable alternative. Risks represent events or conditions that can increase costs, extend the time frame of the project, or
otherwise prevent the project from offering intended benefits. Risks can include delays, lack of approval, difficulties procuring sufficient bids,
insurance bonding issues, interruptions by severe weather, and more. For each potential risk, indicate the probability of the risk occurring and the
severity of its impact.
VIABLE ALTERNATIVE 1 VIABLE ALTERNATIVE 2 VIABLE ALTERNATIVE 3
RISK DESCRIPTION PROBABILITY IMPACT
PROBABILIT
IMPACT
PROBABILIT
IMPACT
Y Y
[ Risk Description ]
MITIGATION STRATEGIES [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ]
RISK DESCRIPTION PROBABILITY IMPACT
PROBABILIT
IMPACT
PROBABILIT
IMPACT
Y Y
[ Risk Description ]
MITIGATION STRATEGIES [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ]
RISK DESCRIPTION PROBABILITY IMPACT
PROBABILIT
IMPACT
PROBABILIT
IMPACT
Y Y
[ Risk Description ]
MITIGATION STRATEGIES [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ]
RISK DESCRIPTION PROBABILITY IMPACT
PROBABILIT
IMPACT
PROBABILIT
IMPACT
Y Y
[ Risk Description ]
MITIGATION STRATEGIES [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ]
RISK DESCRIPTION PROBABILITY IMPACT
PROBABILIT
IMPACT
PROBABILIT
IMPACT
Y Y
[ Risk Description ]
MITIGATION STRATEGIES [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ]
RISK DESCRIPTION PROBABILITY IMPACT
PROBABILIT
IMPACT
PROBABILIT
IMPACT
Y Y
[ Risk Description ]
MITIGATION STRATEGIES [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ] [ Mitigation Strategy Detail ]
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MITIGATION
For each unacceptable risk, indicate how difficulties may be mitigated.
RISK MITIGATION
RISK COSTS
Indicate the potential cost overruns for risk events.
RISK EVENT POTENTIAL COST
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5. COST ANALYSIS
COSTS FOR ALTERNATIVES
Detail the costs for each viable alternative.
INFRASTRUCTURE COSTS
Indicate initial capital costs.
RISK ALLOWANCES
Indicate buffer funds to cover risk events.
FUNDING SOURCE COMPARISON
Compare the terms and conditions of different funding sources for the project.
ONGOING COSTS
Include whole-life costing for each viable alternative. The whole-life cost includes the initial capital cost and the operational, maintenance, repair,
and upgrade costs.
COST-BENEFIT ANALYSIS
Identify all costs and benefits incurred by stakeholders concerning the viable alternatives. Costs can include direct and indirect costs, initial and
ongoing costs, and other items. Characteristics of benefits include recipients, timeline, stakeholders (such as customers and staff served), and
revenues accrued.
CASH-FLOW STATEMENTS
Include a project-level cash-flow statement and drawdown schedule for each viable alternative.
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6. RECOMMENDATION
ALTERNATIVE OVERVIEW
CRITERIA ALTERNATIVE 1 ALTERNATIVE 2 ALTERNATIVE 3
BUSINESS &
OPERATIONAL
IMPACT
PROJECT RISK
ASSESSMENT
COST / BENEFIT
ANALYSIS
PREFERRED ALTERNATIVE
Summarize the preferred alternative.
PROJECT SCHEDULE
Describe the proposed schedule.
7. PROJECT DELIVERY STRATEGY
Provide a high-level outline of the process for starting and completing the process. Include major phases, responsibilities, costs, milestones, and
completion dates.
PROPOSED GOVERNANCE STRUCTURE AND ACCOUNTABILITIES
Recommend a project manager and project sponsor.
8. AUTHORIZATION
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Formally describe the purpose of the document and the nature of your organization. Include a sentence acknowledging that the signatories approve
the business case for submission.
SIGNATURES
SIGNING AUTHORITY TITLE NAME SIGNATURE DATE
SIGNING AUTHORITY TITLE NAME SIGNATURE DATE
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