Interfacing with the General Ledger
Richard Byrom Oracle Applications Consultant
13th Cheque Payroll Seminar 12th December 2001
Agenda
Set of Books Standard Oracle Interfaces Payroll Interfaces Applications Desktop Integrator
Set of Books
In order to determine what information is required to be interfaced into the General Ledger the infrastructure of the General Ledger/ Set of Books needs to be understood
Set of Books
A set of books consists of a chart of accounts structure, an accounting calendar, and a functional currency.
Set of books
Chart of accounts structure
Functional currency Accounting calendar
Chart of Accounts Structure
Define a flexible chart of accounts structure: Create up to 32 segments of up to 25 characters per segment. Define each segment name and the order in which it appears. Attach a list of valid values to each segment.
Chart of Accounts examples
Tailor your account structure for your industry and reporting requirements. Choose the number of segments, as well as the length, name, and order of each segment. Examples:
Manufacturing: XX XXXXXX Company Cost Center XX XX XX XXX Account Product Product Line Sub account
News Distribution: XX XXXXX XXX XXX XX Division Account Region Story Distribution
Project Oriented: XXX XXXXX XXX XXXX XX Company Account Department Project Project Type
Multiple books for multiple companies
Each corporation may include multiple sets of books. Each set of books may include multiple companies and/or divisions.
Corporation
Sets of books Companies
Divisions
Standard Oracle Interfaces
Import journal entries from feeder systems
Third Party Systems - Billing, Banking etc.
Oracle Sub-ledgers - AP, AR,Payroll
Includes statistical information - airtime, customers
Review journal import data Correct and delete journal import data
Interface Overview
Create journals in feeder systems and upload them to Oracle General Ledger using Journal Import.
Summary or Detail Automatic or Manual
Subledgers
GL_INTERFACE
Journal Import
GL_BALANCES
Post
GL_JE_LINES GL_JE_HEADERS GL_JE_BATCHES
Importing Journals
Journal Import Verification Process
Load GL_INTERFACE Table Correct errors in Feeder System
Import journals by source and Group ID
Journal import creates a postable journal batch
Do any of the journals have errors?
Yes
No
Delete source from Journal Import
High Low
Number of errors
Correct Journal Import online
Drilling down to Sub-Ledger Detail
You can drill down further to see detailed information about a respective journal activity in a Sub-ledger.
Payroll Interface
Elements are all types of earnings, deductions, employer charges and non-payroll payments that go through the payroll. Typical examples of elements are: Regular Salary Wages Bonus Payments Health Insurance Stock Purchase Plan Pension Contributions
Elements
Car Allowance Hospital Compensation and Benefits Training
Paid Time Off Salary
Equipment
Three Steps to Set Up an Element
Element Definition
Define the information to hold Define how to validate entries Define how to process entries Define who is eligible for the element Define costing Define how to validate entries Put the element on record for all employees who should receive it Automatic or manual entry
Element Link
Element Entry
Payroll Interface
Summary or Detail Automatic or Manual
Payroll
GL_INTERFACE
Journal Import
GL_BALANCES
Post
GL_JE_LINES GL_JE_HEADERS GL_JE_BATCHES
ADI Functionality
Applications Desktop Integrator is a spreadsheet tool which enables you to interface data in spreadsheet format directly into Oracle, it can also drill down into Oracle from a spreadsheet to provide you with the required information. Its features are: Journal Import Budgeting Analysis and Drilldown Fixed Asset Import Account Hierarchy Editor Physical Inventory Run Import Text File
