I
TllIilY[S'rr\FIIIC;\NSENIORSCIIOOLCT'RTIFICATE'EXAMINATION
PRIA]tltLli
.1.119[rptrkkcepillssylluhusisilesignxttonsscssthccurdidates'trasicknorvlcrlgeol
translctions in a systc'tnatic nranncr and
I tctivitics' ttt-ttif ig ol'-iirruncittl
[.rusiness
runrl,:[Link]$rding .rf tinil;;i.1l'tit*,n ti:r thc ptrrposc ol'cstublishing a business'
, {u,}rs,\NI) QtfJ },s:l'l vn$
Tltr.'lrinrs rrnd olrjectivcs tlrc to:
to start a business:
(i) [Link] cantlidales' knurvledge of basic skills required
tii)tcstc{rndiilales,[Link]
ntodem brrsiness Practiccs;
liii) prcp$re candidates tbr further srudies in bookkceping and accoutlting:
(ir,) erurble candidates retilte positivcly the knorvledge and skills acquircd to the
developntent of tlte nationnl economy.
SCII ENI It O-F THE EXAI\{lNr\.1'l 0N
Thcre nill be t\\:o papers, Papers I artd ?, both olrvhich must be takcn.
PAI'ER 1: Will consist of fortl'nlultiple choice questions all of rvhich
nrust be an.s\r'L'red irt 50 nrinutcs lbr {0 mnrks.
PAI}ER 2: Will consist of trvo .sections - Sections A and B and w'ill l*st hvo hours.
Section A: *'ill
contain four questions on theor)'olbrrokkeeping.
Candiclates rvill bc rcquirctl to nnsrlsr trvo feir l0 mnrks
each.
Sectiort B: rvill contain fivc questiotls on bookkr,'cping prosti(c.
Candidutr:s rvill bc rcquirccl to m'lsrr,$r tlrrcr l'trr l0 mrrkr
sach.
Page 1 of5
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Iin(ry ( 2) lltxrl'lr ol. { lrr giri;rl I:lltr} I
tl;l lurct' '';
(i) ntcirtlitlfl' tyJrt'r' lirilltitl' tli'rq iltlrl '
{ii1 pruparltion
jotrttr;rlr {'"alc"' Furrlttl{''" t{lll'IlI
ll juurtt ll I 1'
i nr,;afd,;, r{lufil\
r,uto,rr,l, attd i' rt tu r'r I
{I } [Link]*rr
{it rlutirririur}, t{Jlllr:tlll' li;rlli'rl ;:li'J
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(ii1t5pu'i .. callt tx*L' ;t*rwrn:l! ;r*.'i llr:i:'"r 'rii
il l';''li:'--l*"
(iii I pr*pl:irlr1 11111 ol ludp*r:''
w,#qsxr*Mttiflkrswsx
@]l''*,Mi,)',,wi'lri1,,d@he4r!M4,!@
('*rh lltxt}' r' n n; l*: 1' rlttrltl'}' {rirrl':1r
{2; l'rcpar;rtton uI
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iTfFt,iutnins and rule ul'ricublE sntr)'
lintrY (t) l'rtltin* lr"lllr,tr*lirrlti itrlo lltc lqn!;l;r
?i1 ll,l',tri,i1t. irttl1a,1 '1 1'';rt 'rt"t ":' rl" i ' {"lulr;it"'
;,- i'riiy-i:,rttr tln,,t
{ ?I l}u;tinJ.,,11 11;111 t,;1itr;l I
{ rt*iilutrrtrer iln(l (l)'lri$l Bsleffis:
Iirrutx {i} nwrxixg, fl;xetim* ffid rs}fssl
{ii} WsP*wiw *f *{,s! be&w:*'s"
[Link] I of 5
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l'.nrrrs:
(i) mcirnitr[{, typcx alrtl elnliEificfitiorrl
I
(ii) eorree tir;n of'e rtors trnd pre puration of Surpcrr:re
Acctttlnt.
s(rrlerrrorlls (ij 'IftrrtingAccounl: clclinition, pulp{r'e I Iorrnal arl'l
8. hniriiiiui
prcfflriltiox ol'sirnplc'l rading Account'
pur[x's{:' firrmirl'
(21 l'rtllit and Loss Accountldefinition'
,ui.t ,n,l pt'epartrlion of Profit and ["oss Accctunt'
Accriunt with
(3) I'rcparation of l'rarling, Profit anrJ I'oss
adjuslmcnts.
(4) tlalancc Sheet:
preparation of a
(i) meaning, contsnts, format and
simPle balance sheet;
(ii) users ofbalance sheet'
(). Toncepts and tvleaning and tYPes,
Convcntions
17t t [Link]. tncthOdS (lixect lnstallmu,rrurrr('tbrrr 'r"-'
I0. Deprcciation va I uat on )
i"i, irl'nl. u,';;;.i ;s bal ance ancl re
i
I
chargcs'
| (z) [Link] of simple depreciation
and accruals'
ll. End ofYcar
Adjustments the appropriate books'
trl *oo,r* [Link]
I
lz. Br{t &"4 Doubtful @sandProvision'
I
Debfs to the appropriatc books'
| 1z; I'osting _
-vnluxion
r3. l-3iort
Weighted Average)'
(2) Conrputation of stock values'
" *
I iAc;ffits of not-for- TiTiCCii,o *tl I'aynrents r\ccottnt:'
I I'rolit nrrrking (i) PurPose, users antl contents:
I Organizations pay'ments
(ii) preparation of a siurplc rcccipts and
flccottnl.
(2) Inconre and Expenditure Acsount:
(i) and contcnts;
PurPose, users
I
Page 3 of 5
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tl' lrl,tl J)r:lrlul\ tl'1{l I irt'rl (irtllil*ts'
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1,'1 lrtu"Jr;[Link]
tltrltlrrl r\t(t'ttltl s.
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jt'irri
ir r iii,i,ritrrl' ii",rn* iii'tr pro;:rrici*rsltip' p*rtntt''hip'
--*
I t,. Ilttrirttr
(lrglnir*tiotu :l*r1,, cr,",ntp"uics lrtd cittrfer*lire socictics) aniJ fe:rlures
lhmt'
tl ) Adr il!)ti1ge s and rJislrdr'.lntngts of c*th
"l),..t"*iti.r;,-J tt}
Suurr'tii of frlrit*I i,Jcrtt,t'I.'ltion [Link],,ut -trt'x.''\ [Link]
i husin,.'ss rrrgmrizalions, ;
Ilcining. ttaturcs and relevnnce lo iI
Ilntitl ConctPt in
IntreprencurrihiP
Ilrotluct ( lt .\leani"g. [Link]'s end ditlcrences'
II*rketing
(2) NlethorJs rrf prumoting products and sen{ces'
Page 4 of5
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1|.[Link],tIterrl|.ir,[Link]\rttclirrrrltttttlrlrrlly(,1)*r*ll.jll5: dutie:i in
ur,f it'*it tt' *tii'i*rrtly [Link] olcrieal
.,, at,ilir.r,rrr;r',ly tlrtr ktrrrrv[,,fu*,,,,*t',,t,iit',
t rntttlcnt qtri*e'
*,rl tikillr; to lict up uud ttpcrate
1 :ll'llii|.|,,l|,i:llil;,, krtrtrvurrlu,t:
llX,\SltN A'l'l ( )N ti'l'llt l( l't't I lll'):
CInc ritting'
'l lHrl: rvill lrr: tw() pnpe [][Link]*r I 0ttd lrlrper 2 to hr: t$ken ttt '
to b*
lilly lrrrrltiplc ch6iec objectivc questions
l,Aplill{ ll Will qer*ii}it ot' compulsory
,,onru*r*,| in I hour ft'r fti tttnrks'
QCIso study and six
other essay
qucstion on a sinrple
lrollrlill !: Will uonsirt flf tr
.l
ccttnpulsorl'
*;li ;t betwcen 200 and 250 words'
rypil quesliorrs. hc 0rr$0 $tudy p&ssage
qucstion on [Link] study and
any
(:utrtliclfltps rvill U* ,*[Link] to tn'*t' the
oltterfourqrtcstions.,I.hispapcrwillcarryto0marksantlwilllastfor2horrrsl0
minutes'
DTi,I'ilLND $YT,LAT}US
n"- Uemition of tlre offtce'
b. liunctions of the oflice'
c, ImPo(ance of the 0fltce'
d, Lnyotrt 0f the officc -
-
OPen nltl close office laYnrtt
-
Advnntages and disadvanmges'
and layout'
rr, Factors to consider in o{lice planning
f, Oflicc Organization
-Msaning, tihjectives and
strueturc'
s. Office [Link]*tl'and rcsponsibilitics'
t. pti*ipf.s of oft-rce organization'
(a) SPan of control'
ib) uniu of control,
I
/tN ()R(;Amrz,r,i,iuru
7 ::::j
j::ri';,,;lffiTJll;iffi
rrrgurriznlion, ,;
: "$tntcltue of m organization.
RQt.,[Link]
ill.x:',iI'*il''il;fii
- Stapling rnachine;
machine; etc'
ii. r,*?,lxlYtiug
- Tl,pewriter;
- Photocopier;
- Shredding machine;
- Computer;
- Scanning machine;
- Iracsinrile machine; etc,
Uses of office equipment.
J,
:,
Qualities of a receptionis!
Responsibilities oi the receptionist.
:.
d.
Documents handled Uy
. *i,.pti""irt.
e,
Procedure for relating'with
Procedure for
;;i;;"''
handliig [Link]. .oUr.
DOCUMEN?S ,, Meaning ofoffiG docuilrrs.
b. ypes of oflice
J
docunents.
i. Administrative .- Nominal roll.
.. Salc.s
ii.
Calendar of evcnts, ctc.
docunrcnts --
rcccipr, debit notc,
1,]l,r].r, crerlit note,
oerrvcr), rrotc, price list, [Link]
nole,
o-rdcr, catnlogric etc
ul. Storcs - Itcquisition forrn, bin card /
stock rccord card, stock
r..ord nni*n,or1,
book.
iv. Purchasing cheque
- book, receipt, Icttcr
ir;.1;;; '';;i;'
ll.,:T:'Y:- .'rd", consig,rr*rt rist,
catalogue, acJyice note,
norc ctc.
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d
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Preparalion of oflice documents.
Uscs of office docunrenr"
6,
a. Meamng ot oliice correspondence,
ffi CORRI,STONDENCE b. Typgs of offi ce coneupond"nce.
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.,{
"i,
i.
Memos - Internal and External.
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ii. Business letters.
I iii. Notice ofmeetings.
a
I
iv. Minutes of meetings.
v. Reports,
7
a. Meaning of office procedurei
PROCEDURES
b. Importance of oftice procedures.
c. Methods of making paynlenr -
cash, cheque, postal orders, money order,
money transfer, standing order, credit transfer
and electronic transfer.
d. Differences betrveen \rages and salaries.
e. Roles of rvages and salaries office _ calculating
wages and salaries, recording nages and
salaries, making appropriate deductions from
wages and salaries etc.
f. fulethods_ofpaying *ages _ time rate, piece
rate, profit sharing, commission, pra*iu*
system bonus.
8.
i. personal mail;
ii. Official mail;
iii. Urgent mail;
_ iv.
Confideutial mail.
b, Classification of nrail:
i. incoming maih
ii. Outgoing maii.
.. for handling incoming and
outgoing
N:i::rre
d. lr{erhods of nrail tlclivery _
i. byp.g:,ji. by h,and, iii. ul,elecrronic
and iii. b1, couner service.
niedia
9.
a. Definition
b. d - oI
l}^l! " llli n g [Link]! i zed and dcpartrnenra
c. Sysrems of filing: I
i. Verticali
ii. Lateral;
t1r.
r,
l
:1. Classi{ications of filing:
[Link];
ii. Ckonological;
iii,Numerical;
iv. Geographical;
v. Alpha-numerical;
vi, Subject.
e, Purposes of filine.
f. Steps involved in filing.
g. Filing equipment.
h. Tvpes of files.
10. [Link] a. Definition of communication.
b. I mportance of comrnuni cation'
Types of communication.
i. Verbal:
- Oral;
- Written.
ii. Non verbal:
- Visual;
- Audio;
- Audio-visual'
I
Advantages and Disadvantages of types
of
communication.
e, Means of communication'
i. Traditional:
- drum;
- town crier;
- gong'
ii. Modern:
- Print; ' letters; - ne\\spape$; - magezlncsl
I
- direciories; - handbill; flyersl - bulletin;
- notices; etc.
I
- Electronic: - radio; - televlsion; - cable;'
'gram; - telcphone; - telegrant audio;
- vicleo confercncing; etc'
f, Communication service providers;
i. NIPOST;
ii. NI'I'EL;
iii'lvledia houscs;
iv. Satcllite stations;
l" The iuternet;
vi. Courier s$n'ices;
vii. Gtobal SYstcnr of L{obile
A. llr9luulrv" --
s *#,*G
1tr,
t. Purposes of mecting' .
(:.'lypcllol-mecling:
I i, Stalutory moeting;
ii, [imergency nreeting;
iii, Boarclrnceting;
iv, Manageutent meeting;
v, Annual Ceneral Meeting;
vi, Staff meeting;
vii. Comrnittee meeting;
Procedure for conducting a meeting:
i, Opening;
ii. Adoption of the agenda;
iii. Reading and adoption of rninutes of
the prcvious meeting;
iv. Matters arising;
Y. Main busirress;
vi. Any other business (AOB);
vii. Chainnan's closing remarks;
viii. Adj ourr:rnent/ cl osing.
Meeting Terminologies :
i. Agenda;
ii. Adoption;
iii. A. o B;
iv. Adjoumment, etc.
Roles of the Chnirman and the Secretary.
h{inrrles - Meaninp and Prenaration.
12. RBPORT WRITING a. Meauing of report.
b. Types of report (Fomral and Inlbrmal):
i. Short report;
ii. Long reporti
iii. Irrvestigative report;
iv. Routine report;
v. Periodic report.
c, Parts of a report,
d. Procedures for report uriting.
e. lmportance of report writing,
13. INFORI\{ATION a. Defi nition of infonnation.
b. Typcs of information.
0. Uses of infonnation.
d. Soulces of infonuation.
Stora ge o f information.
f. Qualities of good information:
i. Timeliness;
ii. Accuracy;
iii. Speed of delivery;
iv. Usability, etc.
