SAP FI-CO & Project Material
SAP FICO (Financial Accounting & Controlling) Book
Project implementation flow:
Go live date: Date on which actual postings will be made in
production server client
Roll outs: Activating the same customization in different locations.
The above process is called end to end Implementation .
Implementation of new project from beginning to end ASAP
Methodology: (Accelerated SAP Methodology)
Phase
1 : Project preparation
2 : Business blue print
3 : Realization
4: Final preparation
5: Go live and support
Clients:
Development sever
1. Sand Box [Link]/Golden 3. Development
client Customization client Testing client
[Link] test out 1. Testing of data
[Link] the
configuration unit
customization option testing some
Ideas and theories at
once projects
Any time / configure the we satisfy in sand box They do integration
:
options available in 2. Transport request will testing
system be activated
Eg: Bill discount
Transport request will
not be activated
QUALITY ASSURANCE SERVER
Q/A SERVER
QUALITY ASSURANCE SERVER
Q/A SERVER
1. Q/A testing client 1. Training client
2. give training to company
A. Final testing user acceptance
employees
Testing (UAT)
B. Integration testing user
acceptance
Testing to take the signature on the
Document tested by company core
Team members stating that the
Documents are posted as per their
Requirement and satisfied with
Result.
PRODUCTION SERVER
< >CLIENT
TESTING ACTUAL DATA
SAP R/3 Architecture
R stands for real time processing
3 tire Architecture
:
1. Presentation layer F-02 document posting
2. Application layer SAP programs
3. Data case layer Stored in data base
SAP landscape: Arrangement of servers
Development – production
Development – Quality – Production
ASAP METHODOLOGY:
Phase 1: Project preparation:
Big bang implementation: Implementation of all modules at a time
Phased implementation: Implementation of some modules now
once the system is set implement the balance modules afterwards.
Project steering committee :It consists of senior employees of
consulting Company and SAP implementing company. They fix the
roles and responsibilities of company core team members and
consultants they meet at regular intervals, say every 15 day’s. In each
meeting they check whether the project implementation is taking
place as per schedule or not they give solutions for the issues arise
in the project. Resolve the differences among consultants and core
team members.
OSS: OSS stands for online client support service
When we purchase SAP package from SAP India, they give OSS user
ID and password Through OSS, we can send to SAP Issues in the
implementation when we send issues we have to give priority of the
issue High/ Medium / Low. We can down load OAD patches
(programs) through OSS Generally in live environment company
project manager will be given authorization for OSS.
Solution Manager: Dedicated server
:
Phase 2: Business Blue print:
Testing cycle:
Purchase cycle Sales Cycle
(procure to pay p to p cycle) (order to cash O to C cycle)
↓ ↓
Purchase order creation sales order creation
↓ ↓
Goods Receipt Delivery
↓ ↓
Invoice verification Sales billing
↓ ↓
Payment to party Receipt from customer
↓ ↓
Release strategy:
In purchase SAP has given a release procedure it will work
through work flow it is optional
1. If purchase order value is less To be release by manager
than purchases
10000
2. If purchase order values is 10000 To be released by GM purchases
and above less than 100000
3. If purchase order values is
To be released by Director
100000
and above
Once the purchase order is saved based on the value, it goes to the
inbox of the authorised person till he releases we can not take goods
receipt
:
Phase 3: Realization:
Inter face: Pay roll (Existing package Fox pro) SAPFi employee’s
salaries posting / wages/ PF transfer data from other packages to
SAP package.
28-7-2011
Stress test: We have asked the ABAPer to create a report. In the
report we require company code.
F-02 -- keep the cursor on company code field press Fi select
technical information button
Table BKPF direct table Field name : BUKRS
Go to table BKPF and take field
BUKRS BKPF—BUKRS
When we generate a report time it take will be less,
FS10N – keep the cursor on company code field press F1 select
technical information button Table SKC1C clustered table
Field name BUKRS
Go to table SKC1C and take field BUKRS
SKC1C - - BKPF - - BUKRS
When we generate a report time it takes will be more
Phase 4: Final preparation:
i)Cut off date:
A Company is working on tally to go live in SAP from 1st July 2011
decided to close the accounts in tally up to 30th June 2011 accounts
will be closed in tally on 2-7- 2011.
ii)Cut over plan and cut over activities:
Planning data for actual transfer of balance and creation of masters
in SAP production server data 5-7-2011
GL Masters up loading
:
Vendor Masters up loading
Customer Masters up loading
Asset Masters uploading
Material Masters uploading
Tax codes uploading
GL Balances uploading
Vendor open items uploading
Customer open items uploading
Asset acquisition cost and accumulated depreciation uploading
Material quantities uploading
To transport requests from development to production
Giving no. Range interval for document types
iii)Go live date: Entering the actual data in SAP from 6-7-2011
transactions will be entered from 1st of July.
Phase 5: Go Live and Support:
Project creation in SAP
We can plan which activities are to be completed in SAP with dates
and once we complete the activity the actual date will be updated
the advantage is we can see what activities have been completed
and what activities are pending
Path: SPRO
From the menu bar Select Go to ---------- > Project Management
Select create project button (F5)
Project name : VSLFI
Enter
Title : VSL FI project
Plan data
Start : 1-7-2011
End : 30-9-2011
:
Actual data
Start : 1-7-2011
Save
Select scope tab
Select specify project scope by making manual Selection in
reference IMG radio button
Select specify scope button
Select enterprise structure check box Select financial accounting
check box Enter
Select general project IMG button
Ignore the warning message press enter € enter
Select specify project scope by choosing application components
and countries radio button
Select include all countries in project scope radio button Select
general project IMG button
Ignore the messages press enter Save
Select back arrow 2 times Select add to work list button Select
project VSLFI check box Enter
Double click on project VSLFI
Select enterprise structure folder, Definition folder, Financial
accounting folder Keep the cursor on define company
Under Plan data
Start : 27-7-2011
End : 27-7-2011
Save
Actual data:
Start : 28-7-2011
Select memo tab Fi consultant is on leave Save.
Select IMG activity button – Define Company
Ignore the message press enter
Select new entries button
Company : ZZZ
:
Company name : ZZZ Group, street : Ameerpet, [Link]: 500000
Save
Create request
Save request
Select back arrow
Status : 03 finished (end date automatically comes under actual
data) Save.
To view the project analysis:
Path: SPRO ---------- > Project VSLFI
From the menu bar select Go to -------------- > Project Analysis
Project : VSLFI
Execute.
One company code can have how many charts of
accounts? Max 3 chart of accounts.
Optional chart of accounts – chart of accounts assigned to
company code in the beginning.
Group chart of accounts
Country chart of accounts or Legacy chart of accounts
Group chart of accounts:
In a group they have 3 company codes VSL/VCL/VIL each company
code is following its own chart of accounts we want to compare or
consolidated directly it is not possible by creating group chart of
accounts it is possible
i)Creation of group chart of accounts: (OB13)
Select new entries button
Chart of accounts : VGP
Description : Group chart of accounts for Videocon
:
Maintain language : EN
Length of GL account no. : 6
Save
Press enter save in your request.
ii)Assign group chart of accounts in operational chart of
accounts: (OB13)
Select chart of accounts : VSL
Select details button
Group chart of accounts : VGP
Save
iii)Define account group for group chart of accounts: (OBD4)
Select new entries button
Chart of A/cs. A/c Group Name From Account To Account
VGP LIAB Liabilities 200000 299999
VGP ASST Assets 100000 199999
VGP INCO Income 400000 499999
VGP EXPD Expenditure 300000 399999
Save, Enter
iv)Define retained earnings account for group chart of account:
(OB53)
Chart of account : VGP
Enter
P&L statement X
Account : 200100
:
Save
Ignore the warning message press enter Press enter save in your
request.
v)Creation of GL accounts at chart of accounts level: (FSP0)
Path: Accounting ------------ > Financial Accounting --------------
> General ledger -------------
- > Master records ---------------- > G/L Accounts -----------------
> Individual processing ------
------- > In chart of accounts (FSP0)
GL account : 200100
Chart of account : VGP
From the menu bar select GL account ----------- > Create
Account group : Liabilities
Select balance sheet account radio button
Short text : Surplus in Profit & Loss A/c
G/L account long text : Surplus in Profit & Loss A/c
Save
G/L account : 200000
Select with template button
GL account : 200100
Enter
Change short text : Equity share capital
G/L account long text : Equity share capital
Save
GL account : 100000
Select with template button
GL account : 200100
Enter
Account group : Assets
Change short text : SBI CA a/c
G/L account long text : SBI CA a/c
:
