PREFACE

The manual is developed for internship coordinators, mentors and students involved in an
internship program. It is to serve as a guide. The manual is a useful resource for planning and
managing successful, quality internship experiences that will enrich the educational experience
of students.

The purpose of each section is mentioned separately to make it easy for the reader to understand
why that part is to be included in the report. I hope that the manual will serve the students to
save their time and to make it easy for them to prepare their internship reports in the right
direction.

For further information or questions on internship programs, contact the facilitator of the
internship program.

Table of contents
[Type text]
 Contents page
no.
Preface

Table of Contents

Title page

Certificate of internship

Preface/abstract/foreword

Acknowledgements

Executive Summary

Table of Contents

List of tables/graphs etc.

Introduction of the report

Introduction of the organization

Organizational structure

Internship program

Financial Statements

Critical Analysis

SWOT Analysis

Conclusions & Recommendations

Bibliography

Annexes

[Type text]
 1. Title page

This page is certainly the first impression of the whole report which
must have hard boarding black color. The page includes the name of the
organization, the internship tenure, the monogram (Ajk university/
organization), the submitted by title, degree name, and college name. A
sample is given in annex 1. After the title page, a page is intentionally left
blank, followed by a copy of title page.

2. Certificate of internship

The certificate provided by the organization as a proof of internship

must be included in the report.

3. Abstract/ foreword / preface

3.1 Purpose:

The students have to submit their views regarding effort and work
done in preparation of the report.

3.2 Contents:

• The first paragraph must include the reason of choosing the

particular organization in which the student has done internship.

• Second paragraph includes student’s experience with the

organization, scope of the report, sources of data gathering and findings.

• Final paragraph includes the hurdles found in gathering data and

problems faced on workplace and some closing words.

4. Acknowledgements (optional)
[Type text]
 Let the people feel that you appreciate their guidance and precious
time they devoted for you.

4.1 Purpose:

This page is an opportunity to thank all of those people who have

contributed in your work e.g., the staff of the organization, lecturers,
librarian, course instructor, family or any other person who helped you to
complete your internship report.

5. Executive Summary

It is considered the most important part of a report and it should be

written at the end. It can be called the micro image of the report.

5.1 Purpose:

Executive summary is actually the summary of the whole report. The

executive summary contains enough information for a reader to get
familiarized with what is discussed in the whole report without having to read
it in full. It must be precise but thorough. The length can be one or two
pages.

5.2 Contents:

• It contains most important information in the report

• The sources of information gathering

6. Table of Contents

[Type text]
 6.1 Purpose:

One can easily find the pages to be studied by the help of table of
contents.

6.2 Contents:

• It includes all the headings and subheadings used in the report

• It starts from title page and ends at the last section which can be
bibliography or annexure (if any) of the report showing the page numbers.

7. List of Tables, Graphs, Charts or

Abbreviations/ Acronyms (optional)

7.1 Purpose:

It Identifies any tables, graphs, charts or abbreviations shown in the

report and helps to open it easily.

7.2 Contents:

• Lists

• Page numbers

8. Introduction of the report:

8.1 Purpose:

First part provides introduction to make reader familiar with the report.

8.2 Contents:

• The reason of preparing the report

[Type text]
 • The organization of the report

• The methodology of the report

• The scheme of the report

9. Introduction of the organization

9.1 Purpose:

It serves to familiarize the reader with the organization which will be

further analyzed in the report.

9.2 Contents:

• Brief History

• Philosophy of the organization

• Mission Statement

• Objectives

10. Organizational Structure

10.1 Purpose:

Organizational structure is presented in this part. It furnishes an idea of

the scope of business of the organization.

10.2 Contents

• Areas of operation

• Number of Employees

[Type text]
 • Main offices

• Organizational Hierarchy Chart

• Comment on the organizational Structure

• Introduction of all the departments

11. Internship program

11.1 Purpose:

The main reason for writing the report is to present what you learnt
and experienced during your internship. From here you have to move from
theoretical part to the practical part of the report.

11.2 Contents:

• Brief introduction of the branch where you did your training.

• Names of the departments where you did your training.

• Detailed description of the work done in the departments where

you worked for.

• Detailed description of the tasks assigned to you.

12. Financial Statements

12.1 Purpose:

Furnishes the base to further analyze the organization.

12.2 Contents:
[Type text]
 Financial statements of last five years.

13. Critical Analysis

13.1 Purpose:

Critical analysis of the organization is performed to analyze the past

and present situation of the organization and its future prospects. This will
help to relate your theoretical concepts to your practical experience during
your internship.

13.2 Contents:

13.2.1 Financial Analysis

[Link] Ratio Analysis

At least 8 to 10 important ratios of the past five years.

[Link] Horizontal Analysis:

• Horizontal Analysis of the Profit & Loss statements of the last five
years.

• Horizontal Analysis of the Balance Sheet statements of the last

five years.

[Link] Vertical Analysis:

• Vertical Analysis of the Profit & Loss statements of the last five
years.

• Vertical Analysis of the Balance Sheet statements of the last five

years.
[Type text]
 13.2.2 Organizational Analysis

Organizational Analysis with reference to the organizations listed on

the stock exchange.

14. SWOT Analysis

14.1 Purpose:

Another helpful tool which is used to analyze the internal (SW) and
external (OT)

situation of an organization is SWOT analysis. It will help you to get a more

clear insight of the organization and will help to base your recommendations
and suggestions on your findings.

14.2 Contents:

S: Strengths of the organization

W: Weaknesses of the organization

O: Opportunities found in the external environment for the

organization

T: Threats in the external environment which should be handled

proactively.

15. Conclusions and Recommendations

15.1 Purpose: Finally you have to conclude what you found on the
basis of your analysis and to present recommendations for the improvement
of the organization.

15.2 Contents:

[Type text]
 Conclusion

Recommendations

Implementation program (optional)

16. Bibliography

Time to present the references and sources used to prepare the whole
report

17. Annexes

It contains any additional material used like interviews or

questionnaires etc.

Note: provide your report to your supervisor for review at least one
week before your internship ends.

Annexes
Conclusions
Bibliograph
y &
Recommend
SWOT
ations
Analysis
Critical
Financial
Analysis
Statements
Internship
Organizatio
Program
nal
Introduction
Structure
of the
Introduction
organization
of the
List of
report
Tables,
Graphs,
Executive
Table of
ChartsSummary
Preface
Contents
Acknowledg
Certificate
ement
of
internship
Title

INTERNSHIP REPORT FORMAT

[Type text]
 Cover:

Covering: Black color

Binding: hardboard

Font Type: Times New Roman

Font Color: Silver

Internship Report Text Format:

Page: A4 Size, 80 grams

Margins: Top, bottom and right 1” whereas left 1.5”

Line Spacing: 1.5

Font Color: Black

Font Size: 10 if Verdana, 12 if Times New Roman

Page Numbers: Centered bottom

Chapter name: 16 bold

Main Headings: 14 bold

Sub-Headings: 12 bold

Chapters numbering: Numerical like 1, 2, 3….

Main Heading Numbering: Numerical like 3.2
Chapter heading

Sub-Heading Numbering: Numerical or Alphabetical like 3.1(a)

Sub heading

Annex- 1

THE INTERNSHIP REPORT

[Type text]
 ON
SBP
(APRIL – MAY)

MONOGRAM

Submitted by: Name

MBA (Finance)
Session

Department of Commerce & Business

Administration
Govt. Post Graduate College, Muzaffarabad

[Type text]