feat: move trash out of beta and delete access can now be limited to trash only

[paulpopus]

Access control can be limited to only trash

You can now limit users to only trash without being able to permanently delete:

import type { CollectionConfig } from 'payload'

export const Posts: CollectionConfig = {
  slug: 'posts',
  trash: true,
  access: {
    delete: ({ req: { user }, data }) => {
      // Not logged in - no access
      if (!user) {
        return false
      }

      // Admins can do anything (trash or permanently delete)
      if (user.roles?.includes('admin')) {
        return true
      }

      // Regular users: check what operation they're attempting
      // If data.deletedAt is being set, it's a trash operation - allow it
      if (data?.deletedAt) {
        return true
      }

      // Otherwise it's a permanent delete - deny for non-admins
      return false
    },
  },
  fields: [
    // ...
  ],
}

[Copilot]

Pull request overview

This PR moves the trash feature out of beta and adds the ability to differentiate between trash (soft delete) and permanent delete operations in access control functions.

Changes:

• Adds data parameter to delete access control checks during trash operations
• Implements differentiated trash/delete permissions in the Admin Panel UI
• Adds comprehensive test coverage for the new permission differentiation

Reviewed changes

Copilot reviewed 22 out of 22 changed files in this pull request and generated no comments.

Show a summary per file

File	Description
test/trash/payload-types.ts	Added TypeScript types for new DifferentiatedTrashCollection
test/trash/int.spec.ts	Added integration tests for differentiated trash/delete permissions
test/trash/config.ts	Added new collection to test configuration
test/trash/collections/DifferentiatedTrashCollection/index.ts	Created test collection demonstrating trash/delete differentiation
test/access-control/shared.ts	Added slug constants for trash access control tests
test/access-control/payload-types.ts	Added TypeScript types for trash access control collections
test/access-control/getConfig.ts	Configured trash access control collections and seeded test data
test/access-control/e2e.spec.ts	Added E2E tests for trash access control UI behavior
test/access-control/collections/RestrictedTrash/index.ts	Created collection with admin-only delete access
test/access-control/collections/DifferentiatedTrash/index.ts	Created collection demonstrating differentiated permissions
packages/ui/src/providers/DocumentInfo/types.ts	Added hasDeletePermission and hasTrashPermission properties
packages/ui/src/elements/DocumentControls/index.tsx	Updated to use document-level trash/delete permissions
packages/ui/src/elements/DeleteMany/index.tsx	Added permission-based logic for bulk delete operations
packages/ui/src/elements/DeleteDocument/index.tsx	Added permission-based logic for single document delete
packages/payload/src/collections/operations/updateByID.ts	Passes data to delete access control during trash operations
packages/payload/src/collections/operations/update.ts	Passes data to delete access control during bulk trash operations
packages/next/src/views/Document/renderDocumentSlots.tsx	Added comment noting permissions not needed in this context
packages/next/src/views/Document/index.tsx	Passes trash/delete permissions to DocumentInfo provider
packages/next/src/views/Document/getDocumentPermissions.tsx	Computes separate permissions for trash vs permanent delete
packages/next/src/views/Account/index.tsx	Passes trash/delete permissions to DocumentInfo provider
docs/trash/overview.mdx	Removed beta warning and documented access control patterns
docs/access-control/collections.mdx	Added documentation for data parameter in delete access control

---

💡 Add Copilot custom instructions for smarter, more guided reviews. Learn how to get started.

[github-actions]

📦 esbuild Bundle Analysis for payload

This analysis was generated by esbuild-bundle-analyzer. 🤖

Meta File	Out File	Size (raw)	Note
packages/next/meta_index.json	esbuild/index.js	950.94 KB	⚠️ +606 B (+0.1%)
packages/payload/meta_index.json	esbuild/index.js	1.32 MB	⚠️ +14 B (+0.0%)
packages/payload/meta_shared.json	esbuild/exports/shared.js	168.53 KB	✅ No change
packages/richtext-lexical/meta_client.json	esbuild/exports/client_optimized/index.js	281.79 KB	✅ No change
packages/ui/meta_client.json	esbuild/exports/client_optimized/index.js	1.18 MB	⚠️ +821 B (+0.1%)
packages/ui/meta_shared.json	esbuild/exports/shared_optimized/index.js	16.32 KB	✅ No change

Largest paths

These visualization shows top 20 largest paths in the bundle.

Meta file: packages/next/meta_index.json, Out file: esbuild/index.js

Path	Size
../../node_modules	${{\color{Goldenrod}{ ████████████████████▌ }}}$ 82.3%, 779.13 KB
dist/views/Version	${{\color{Goldenrod}{ █▎ }}}$ 5.4%, 51.27 KB
dist/views/Dashboard	${{\color{Goldenrod}{ ▍ }}}$ 1.8%, 17.16 KB
dist/views/Document	${{\color{Goldenrod}{ ▍ }}}$ 1.8%, 16.59 KB
dist/views/List	${{\color{Goldenrod}{ ▎ }}}$ 1.2%, 11.38 KB
dist/views/Root	${{\color{Goldenrod}{ ▎ }}}$ 1.0%, 9.03 KB
dist/views/Versions	${{\color{Goldenrod}{ ▏ }}}$ 0.7%, 6.16 KB
dist/views/API	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 6.08 KB
dist/elements/Nav	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 5.96 KB
dist/views/Account	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 5.54 KB
dist/elements/DocumentHeader	${{\color{Goldenrod}{ ▏ }}}$ 0.5%, 4.81 KB
dist/views/Login	${{\color{Goldenrod}{ ▏ }}}$ 0.5%, 4.40 KB
dist/views/ForgotPassword	${{\color{Goldenrod}{ }}}$ 0.3%, 3.09 KB
dist/layouts/Root	${{\color{Goldenrod}{ }}}$ 0.3%, 2.91 KB
dist/views/CreateFirstUser	${{\color{Goldenrod}{ }}}$ 0.3%, 2.81 KB
dist/templates/Default	${{\color{Goldenrod}{ }}}$ 0.3%, 2.63 KB
dist/views/BrowseByFolder	${{\color{Goldenrod}{ }}}$ 0.3%, 2.61 KB
dist/views/CollectionFolders	${{\color{Goldenrod}{ }}}$ 0.3%, 2.44 KB
dist/views/ResetPassword	${{\color{Goldenrod}{ }}}$ 0.3%, 2.40 KB
dist/views/Logout	${{\color{Goldenrod}{ }}}$ 0.2%, 1.94 KB
(other)	${{\color{Goldenrod}{ ████▍ }}}$ 17.7%, 167.13 KB

Meta file: packages/payload/meta_index.json, Out file: esbuild/index.js

Path	Size
../../node_modules	${{\color{Goldenrod}{ ████████████████▉ }}}$ 67.8%, 887.23 KB
dist/fields/hooks	${{\color{Goldenrod}{ ▊ }}}$ 3.3%, 43.59 KB
dist/collections/operations	${{\color{Goldenrod}{ ▊ }}}$ 3.0%, 39.77 KB
dist/versions/migrations	${{\color{Goldenrod}{ ▎ }}}$ 1.4%, 18.50 KB
dist/auth/operations	${{\color{Goldenrod}{ ▎ }}}$ 1.2%, 15.74 KB
dist/globals/operations	${{\color{Goldenrod}{ ▎ }}}$ 1.0%, 13.17 KB
dist/fields/config	${{\color{Goldenrod}{ ▎ }}}$ 1.0%, 12.84 KB
dist/queues/operations	${{\color{Goldenrod}{ ▎ }}}$ 1.0%, 12.80 KB
dist/utilities/configToJSONSchema.js	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 12.07 KB
dist/fields/validations.js	${{\color{Goldenrod}{ ▏ }}}$ 0.8%, 10.54 KB
dist/bin/generateImportMap	${{\color{Goldenrod}{ ▏ }}}$ 0.7%, 8.77 KB
dist/collections/config	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 8.35 KB
dist/index.js	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 7.69 KB
dist/uploads/fetchAPI-multipart	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 7.67 KB
dist/database/migrations	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 7.54 KB
dist/config/orderable	${{\color{Goldenrod}{ ▏ }}}$ 0.5%, 6.83 KB
dist/collections/endpoints	${{\color{Goldenrod}{ ▏ }}}$ 0.5%, 6.22 KB
dist/config/sanitize.js	${{\color{Goldenrod}{ }}}$ 0.4%, 5.58 KB
dist/auth/strategies	${{\color{Goldenrod}{ }}}$ 0.4%, 5.50 KB
dist/auth/endpoints	${{\color{Goldenrod}{ }}}$ 0.4%, 5.42 KB
(other)	${{\color{Goldenrod}{ ████████ }}}$ 32.2%, 422.25 KB

Meta file: packages/payload/meta_shared.json, Out file: esbuild/exports/shared.js

Path	Size
../../node_modules	${{\color{Goldenrod}{ ███████████████████▎ }}}$ 77.1%, 127.13 KB
dist/fields/validations.js	${{\color{Goldenrod}{ █▌ }}}$ 6.4%, 10.54 KB
dist/config/orderable	${{\color{Goldenrod}{ ▍ }}}$ 1.9%, 3.13 KB
dist/fields/baseFields	${{\color{Goldenrod}{ ▍ }}}$ 1.7%, 2.79 KB
dist/utilities/deepCopyObject.js	${{\color{Goldenrod}{ ▍ }}}$ 1.5%, 2.54 KB
dist/auth/cookies.js	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 1.55 KB
dist/utilities/flattenTopLevelFields.js	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 1.42 KB
dist/fields/config	${{\color{Goldenrod}{ ▏ }}}$ 0.8%, 1.28 KB
dist/utilities/getVersionsConfig.js	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 1.04 KB
dist/utilities/flattenAllFields.js	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 943 B
dist/folders/utils	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 916 B
dist/utilities/unflatten.js	${{\color{Goldenrod}{ ▏ }}}$ 0.5%, 779 B
dist/utilities/sanitizeUserDataForEmail.js	${{\color{Goldenrod}{ }}}$ 0.4%, 713 B
dist/utilities/getFieldPermissions.js	${{\color{Goldenrod}{ }}}$ 0.4%, 651 B
dist/collections/config	${{\color{Goldenrod}{ }}}$ 0.3%, 570 B
dist/bin/generateImportMap	${{\color{Goldenrod}{ }}}$ 0.3%, 561 B
dist/auth/sessions.js	${{\color{Goldenrod}{ }}}$ 0.3%, 525 B
dist/fields/getFieldPaths.js	${{\color{Goldenrod}{ }}}$ 0.3%, 485 B
dist/utilities/getSafeRedirect.js	${{\color{Goldenrod}{ }}}$ 0.3%, 423 B
dist/utilities/deepMerge.js	${{\color{Goldenrod}{ }}}$ 0.3%, 413 B
(other)	${{\color{Goldenrod}{ █████▋ }}}$ 22.9%, 37.77 KB

Meta file: packages/richtext-lexical/meta_client.json, Out file: esbuild/exports/client_optimized/index.js

Path	Size
dist/features/blocks	${{\color{Goldenrod}{ ███▏ }}}$ 12.6%, 35.15 KB
dist/lexical/plugins	${{\color{Goldenrod}{ ██▉ }}}$ 11.5%, 32.00 KB
dist/lexical/ui	${{\color{Goldenrod}{ ██▏ }}}$ 8.7%, 24.36 KB
dist/features/experimental_table	${{\color{Goldenrod}{ ██▏ }}}$ 8.5%, 23.70 KB
dist/packages/@lexical	${{\color{Goldenrod}{ █▋ }}}$ 6.8%, 18.99 KB
dist/features/link	${{\color{Goldenrod}{ █▋ }}}$ 6.5%, 18.23 KB
dist/features/toolbars	${{\color{Goldenrod}{ █▌ }}}$ 6.4%, 17.75 KB
dist/features/upload	${{\color{Goldenrod}{ █▏ }}}$ 4.9%, 13.77 KB
dist/features/textState	${{\color{Goldenrod}{ █ }}}$ 4.0%, 11.08 KB
dist/features/relationship	${{\color{Goldenrod}{ ▊ }}}$ 3.2%, 9.03 KB
dist/lexical/utils	${{\color{Goldenrod}{ ▊ }}}$ 3.0%, 8.49 KB
dist/features/debug	${{\color{Goldenrod}{ ▋ }}}$ 2.7%, 7.39 KB
dist/utilities/fieldsDrawer	${{\color{Goldenrod}{ ▋ }}}$ 2.6%, 7.15 KB
dist/features/converters	${{\color{Goldenrod}{ ▋ }}}$ 2.5%, 7.05 KB
dist/lexical/config	${{\color{Goldenrod}{ ▍ }}}$ 1.8%, 5.08 KB
dist/features/lists	${{\color{Goldenrod}{ ▍ }}}$ 1.8%, 5.00 KB
dist/features/format	${{\color{Goldenrod}{ ▎ }}}$ 1.2%, 3.46 KB
dist/lexical/LexicalEditor.js	${{\color{Goldenrod}{ ▎ }}}$ 1.1%, 3.17 KB
dist/lexical/theme	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 2.62 KB
dist/features/indent	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 2.50 KB
(other)	${{\color{Goldenrod}{ █████████████████████▊ }}}$ 87.4%, 243.38 KB

Meta file: packages/ui/meta_client.json, Out file: esbuild/exports/client_optimized/index.js

Path	Size
../../node_modules	${{\color{Goldenrod}{ ████████████▍ }}}$ 49.6%, 578.96 KB
dist/elements/FolderView	${{\color{Goldenrod}{ ▋ }}}$ 2.5%, 29.37 KB
dist/elements/BulkUpload	${{\color{Goldenrod}{ ▌ }}}$ 2.4%, 27.63 KB
dist/elements/WhereBuilder	${{\color{Goldenrod}{ ▍ }}}$ 1.5%, 17.09 KB
dist/views/Edit	${{\color{Goldenrod}{ ▎ }}}$ 1.4%, 16.74 KB
dist/fields/Relationship	${{\color{Goldenrod}{ ▎ }}}$ 1.4%, 15.78 KB
dist/elements/Table	${{\color{Goldenrod}{ ▎ }}}$ 1.4%, 15.77 KB
dist/forms/Form	${{\color{Goldenrod}{ ▎ }}}$ 1.3%, 15.31 KB
dist/fields/Upload	${{\color{Goldenrod}{ ▎ }}}$ 1.2%, 14.24 KB
dist/fields/Blocks	${{\color{Goldenrod}{ ▎ }}}$ 1.2%, 13.69 KB
dist/elements/QueryPresets	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 10.32 KB
dist/elements/PublishButton	${{\color{Goldenrod}{ ▏ }}}$ 0.8%, 9.06 KB
dist/providers/Folders	${{\color{Goldenrod}{ ▏ }}}$ 0.7%, 8.47 KB
dist/elements/LivePreview	${{\color{Goldenrod}{ ▏ }}}$ 0.7%, 8.38 KB
dist/elements/ListHeader	${{\color{Goldenrod}{ ▏ }}}$ 0.7%, 7.99 KB
dist/elements/HTMLDiff	${{\color{Goldenrod}{ ▏ }}}$ 0.7%, 7.81 KB
dist/fields/Array	${{\color{Goldenrod}{ ▏ }}}$ 0.7%, 7.73 KB
dist/views/CollectionFolder	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 7.50 KB
dist/views/List	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 7.35 KB
dist/elements/ReactSelect	${{\color{Goldenrod}{ ▏ }}}$ 0.6%, 7.34 KB
(other)	${{\color{Goldenrod}{ ████████████▌ }}}$ 50.4%, 587.63 KB

Meta file: packages/ui/meta_shared.json, Out file: esbuild/exports/shared_optimized/index.js

Path	Size
dist/graphics/Logo	${{\color{Goldenrod}{ █████ }}}$ 20.0%, 3.12 KB
../../node_modules	${{\color{Goldenrod}{ ████▎ }}}$ 17.0%, 2.65 KB
dist/graphics/Icon	${{\color{Goldenrod}{ ██▍ }}}$ 9.8%, 1.52 KB
dist/utilities/formatDocTitle	${{\color{Goldenrod}{ ██▏ }}}$ 8.5%, 1.32 KB
dist/providers/TableColumns	${{\color{Goldenrod}{ █▍ }}}$ 5.5%, 862 B
dist/utilities/groupNavItems.js	${{\color{Goldenrod}{ █▎ }}}$ 5.2%, 814 B
dist/utilities/getGlobalData.js	${{\color{Goldenrod}{ █▏ }}}$ 4.9%, 762 B
dist/utilities/api.js	${{\color{Goldenrod}{ █▏ }}}$ 4.8%, 756 B
dist/elements/Translation	${{\color{Goldenrod}{ ▊ }}}$ 3.2%, 493 B
dist/utilities/handleTakeOver.js	${{\color{Goldenrod}{ ▋ }}}$ 2.8%, 440 B
dist/utilities/traverseForLocalizedFields.js	${{\color{Goldenrod}{ ▋ }}}$ 2.6%, 399 B
dist/elements/withMergedProps	${{\color{Goldenrod}{ ▌ }}}$ 2.2%, 339 B
dist/utilities/getVisibleEntities.js	${{\color{Goldenrod}{ ▌ }}}$ 2.1%, 329 B
dist/utilities/getNavGroups.js	${{\color{Goldenrod}{ ▍ }}}$ 1.9%, 301 B
dist/elements/WithServerSideProps	${{\color{Goldenrod}{ ▍ }}}$ 1.5%, 232 B
dist/utilities/handleGoBack.js	${{\color{Goldenrod}{ ▎ }}}$ 1.2%, 180 B
dist/fields/mergeFieldStyles.js	${{\color{Goldenrod}{ ▎ }}}$ 1.0%, 159 B
dist/utilities/handleBackToDashboard.js	${{\color{Goldenrod}{ ▎ }}}$ 1.0%, 152 B
dist/forms/Form	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 147 B
dist/utilities/abortAndIgnore.js	${{\color{Goldenrod}{ ▏ }}}$ 0.9%, 146 B
(other)	${{\color{Goldenrod}{ ████████████████████ }}}$ 80.0%, 12.51 KB

Details

Next to the size is how much the size has increased or decreased compared with the base branch of this PR.

• ‼️: Size increased by 20% or more. Special attention should be given to this.
• ⚠️: Size increased in acceptable range (lower than 20%).
• ✅: No change or even downsized.
• 🗑️: The out file is deleted: not found in base branch.
• 🆕: The out file is newly found: will be added to base branch.

[DanRibbens]

I reviewed all but the test directory.

[Copilot]

Pull request overview

Copilot reviewed 28 out of 28 changed files in this pull request and generated 2 comments.

---

💡 Add Copilot custom instructions for smarter, more guided reviews. Learn how to get started.

[github-actions]

🚀 This is included in version v3.78.0