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The document provides an overview of project management, defining a project as a temporary set of organized activities aimed at achieving a specific goal within a defined time frame and budget. It discusses the importance of stakeholders, project phases, and the five process groups: initiating, planning, executing, monitoring and controlling, and closing. Additionally, it highlights the role of project data and knowledge areas in effective project management.

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6 views40 pages

PM

The document provides an overview of project management, defining a project as a temporary set of organized activities aimed at achieving a specific goal within a defined time frame and budget. It discusses the importance of stakeholders, project phases, and the five process groups: initiating, planning, executing, monitoring and controlling, and closing. Additionally, it highlights the role of project data and knowledge areas in effective project management.

Uploaded by

ahmed hussein
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Project Management

Lecture : Intro and Basics PM


Eng Ahmed Hussein Saleh
[email protected]
What is a Project?
• A project is a set of organized activities or tasks aimed at
achieving a specific goal within a defined time frame and
budget. Projects are typically temporary and have a clear
beginning and end, and their purpose is to produce a
specific result, product, or achieve a particular objective.
Examples of projects
• Building a House: Involves all activities needed to
construct a house from start to finish.
• Developing a Mobile App: Includes designing, developing,
and testing a new mobile application.
• Scientific Research Project: Aims to make progress in a
specific area of knowledge or science through research.
• A project typically requires effective management to ensure
that its objectives are achieved within the time and budget
constraints and meet the required quality standards.
Milestone
Project Stakeholders
• Stakeholders include all members of the project team as well as
all interested entities that are internal or external to the
organization.

• Project stakeholders are individuals, groups, or organizations


that have an interest in or are affected by the outcomes of a
project. They can either directly influence the project or be
impacted by its results. Identifying and managing stakeholders
is an essential part of project management to ensure the
project's success.
Project Stakeholders
• Primary stakeholders: Project manager, architects, engineers,
contractors, and the client (company commissioning the building).
• Secondary stakeholders: Suppliers of building materials,
subcontractors for specialized tasks, local authorities issuing
permits.
• Key stakeholders: Project sponsor (e.g., company executive),
senior management team, investors.
• External stakeholders: Local community (if the project affects
traffic or local infrastructure), environmental agencies (if the
project requires environmental clearances).
Project Stakeholders
Project Stakeholders
Project Phases
• A project may be divided into any number of phases. A
project phase is a collection of logically related project
activities that culminates in the completion of one or more
deliverables.
• The phase structure allows the project to be segmented
into logical subsets for ease of management, planning,
and control.
5 Phases of Project
The Five Process Groups
Initiating Process Group
• The Initiating Process Group consists of those processes
performed to define a new project or a new phase of an
existing project by obtaining authorization to start the
project or phase.
• Output:
• The project charter;
• Stakeholder register.
Planning Process Group
• The Planning Process Group consists of those processes
performed to establish the total scope of the effort, define
and refine the objectives, and develop the course of action
required to attain those objectives.
• Output:
• The project management plan;
• The project documents.
Executing Process Group
• The Executing Process Group consists of those processes
performed to complete the work defined in the project
management plan to satisfy the project specifications.
• Output:
• The complete project.
Monitoring and Controlling
Process Group
• The Monitoring and Controlling Process Group consists of
those processes required to track, review, and orchestrate
the progress and performance of the project; identify any
areas in which changes to the plan are required; and
initiate the corresponding changes.
Closing Process Group
• The Closing Process Group consists of those processes
performed to conclude all activities across all Project
Management Process Groups to formally complete the
project, phase, or contractual obligations.
Example of Predictive Life Cycle
Example of a Single-Phase Project
Project Management Process
Projects and Strategic Planning
• Market demand
• Strategic opportunity/business need
• Social need
• Environmental consideration
• Customer request
• Technological advance
• Legal requirement
Project Life Cycle
Project Information
• Project data are collected as a result of various
Executing processes and are shared within the project
team.
• The collected data are analyzed in context and aggregated
and transformed to become project information during
various Controlling processes.
• The information may then be communicated verbally or
stored and distributed as reports in various formats.
Project Data, Information and
Report Flow
Role of the Knowledge Areas
• The project management processes are further grouped
into ten separate Knowledge Areas.
• A Knowledge Area represents a complete set of concepts,
terms, and activities that make up a professional field,
project management field, or area of specialization.

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