FSG

(Financial Statement Generator)

Lets start creating a financial report (FSG) from the below GL Trial Balance information where we were requested: 1.- Display in one column the PTD amount for Cost Center 151 2.- Display in one column the PTD amount for Cost Center 153 3.- Display in one column the PTD amount for the sum of all 400s cost centers 4.- Display a column the total amount for cost centers 151, 153 & 400s

A Financial Statement is basically created using Row Set and Column Set

Column Set

Row Set

Defining the Row Set N>GL>Reports>Define>Row Set 1.- Enter the name of the Row Set i.e. Airfare & Meals Row 2.- Optionally enter a Description i.e. Airfare & Meals Company 01 3.- Hit the Define Rows button 4.- the Rows window will pop up

4.- Enter 10 in Line field (were going to use 10, 20, 30, 40 etc, maybe in the future we will require to add a new line between 1-10 so were anticipating for future requirements 5.- Enter Description in Line Item 6.- We will need one row to skip, so please enter under Lines to Skip After 1, save your work

Defining the Row Set 7.- Lets add a new row click on or press arrow down 8.- In Line field, enter 20 (remember 10 by 10) 8.- Enter the name of the Row Set i.e. Airfare 9.- Hit the Account Assignments button (were going to add the account for Airfare), the Account Assignments window will pop up 10.- Click under Accounts Low field, the Operations Accounting flex will be displayed 11.- In the Account field enter value 7640 this is the value assigned to Airfare, click OK and save your work Now were done with Line 20

Defining the Row Set 12.- Lets add a new row click on or press arrow down 13.- In Line field, enter 30 (remember 10 by 10) 14.- Enter the name of the Row Set i.e. Meals 15.- Hit the Account Assignments button (were going to add the account for Meals), the Account Assignments window will pop up 16.- Click under Accounts Low field, the Operations Accounting flex will be displayed 17.- In the Account field enter value 7690 this is the value assigned to Meals, click OK and save your work Now were done with Line 30

Defining the Row Set 12.- Lets add a new row click on or press arrow down 13.- In Line field, enter 40 (remember 10 by 10) 14.- Enter the name of the Row Set i.e. Total 15.- Enter 7 in the Indent field (7 is the number of characters we need the entered text to be displayed to the left in the report) 16.- Under Lines to Skip in field After enter 1 (1 is the number of row we need in blank) 17.- Under Underline Character in field Before enter - and in field After enter = 18.- Hit the Calculations button (now very important were going to add calculations we want to sum up Airfare & Meals as well) 19.- Click under Sequence Low, and choose from LOV 20 it does represent the Airfare row 20.- Click under Sequence High and choose from LOV 30 it does represent the Meals row, save your work Now were done with Line 40 and thats it for Row Set.

Defining the Column Set N>GL>Reports>Define>Column Set 1.- Enter the name of the Column Set i.e. Airfare & Meals Column 2.- Optionally enter a Description i.e. Airfare & Meals Column Company 01 3.- Hit the Define Columns button 4.- the Columns window will pop up

5.- Enter value 40 in the Position field

Sequence 10 40 Characters

6.- Enter value 10 in the Sequence field

Defining the Column Set N>GL>Reports>Define>Column Set 7.- Under Balance Control in field Amount Type enter PTD-Actual (the request is to display Actual amounts) 2.- Under Advanced Options in field Column Name, enter 151 (151 is just to identify the column, and its referring to CC 151) 3.- Enter 9,999,999.99 in the Format Mask field Lets suppose youre going to display 1,167.95 but if you leave it in blank the amount will be displayed as 1167.96 4.- Please click on Account Assignments (the Account Assignments will pop up)

5.- Under Accounts, in the Low field click it and from LOV enter for Department field 151, click OK and save your work We are now done with first column

Defining the Column Set 6.- Enter value 50 in the Position field

7.- Enter value 20 in the Sequence field

8.- Enter value 153 in the Column Name 9.- Click Account Assignments button

Sequence 20 50 Characters

10.- Under the Accounts click on the Low field, from LOV, enter value 153 for both Low and High Click OK and save your work

Defining the Column Set 11.- Enter value 60 in the Position field

12.- Enter value 30 in the Sequence field

13.- Enter value 400S in the Column Name (Just to identify were going to sum up all of 400s Cost Center 14.- Click Account Assignments button

Sequence 30 60 Characters

15.- Under the Accounts click on the Low field, from LOV, enter value for low 400 and for High 499 (very important, we are going to use 499 to let the range open for new Cost Centers, they will be included automatically Click OK and save your work

Defining the Column Set 16.- Enter value 80 in the Position field

17.- Enter value 40 in the Sequence field

18.- Enter value Total in the Column Name (Just to identify that were going to sum up cost center 151, 153 & 400s) 19.- Click Calculations button

Sequence 40 60 Characters

10.- For seq 1, open the LOV and select 10 that represents cost center 151, and for High select 30 that represents 400s cost centers, if we do so, weve also included sequence number 20 that represents cost center 153, once done, save your work.

Creating the Report N>GL>Reports>Define>Report Now that we have created the Row Set and the Column Set we are almost done, lets complete it 1.- Enter the Name: i.e. Airfare & Meals 2.- Enter the Title: Airfare & Meals which will be displayed in the report 3.- Under Required Components: Row Set: choose from LOV Airfare & Meals Row Column Set: Choose from LOV Airfare & Meals Column Save your work Were done Note: once you have saved your work you can run this report by clicking the Run Report button

Running the Report N>GL>Reports>Request>Financial 1.- From LOV, choose the report Airfare & Meals 2.- Modify the Period if necessary, click submit and the Request ID number will be given, check the output file

Using the Report Set functionality This functionality allows us to submit more than one financial report at a time N>GL>Reports>Define>Report Set 1.- Start with sequence 1 and select from LOV Airfare & Meals 2.- for sequence 2 select Budget Analysis 3.- And for sequence 3 select from LOV Variances Report save your work Note: we can run this set by clicking Run Report

Running Report Set: 1.- N>GL>Reports>Request>Financial 1.- Go to the Single Report Set tab 2.- In Report Set field, choose from LOV Expenses Company 01 3.- Check the Select All Reports checkbox 3.- Click Submit, Request IDs will be given, check their status

Copying Row and Column Set:

1.- N>GL>Reports>Autocopy
Lets suppose we want to copy Airfare & Meals Columns because what we are going to change is only the name and the cost center, so, copying it I can modify it and not To do all steps from the very beginning. 1.- Once the AutoCopy form is displayed, select as follow: Component: Column Set Source: Airfare & Meals Column Target: Equipment & Phone it is going to be our new column 2.- Click Copy 3.- Monitor the status of the Request ID number that has been given Note: you can do it also for Row Set, Content Set, Display set, etc.