The document provides guidance on how to write a report, emphasizing its factual nature and structured approach compared to essays. Key elements include an executive summary, introduction, main body, conclusion, and recommendations, all tailored for a specific audience. It also advises on clarity, avoiding jargon, and maintaining focus on the report's purpose throughout the writing process.
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How to write a Report_Paras, Francisco
The document provides guidance on how to write a report, emphasizing its factual nature and structured approach compared to essays. Key elements include an executive summary, introduction, main body, conclusion, and recommendations, all tailored for a specific audience. It also advises on clarity, avoiding jargon, and maintaining focus on the report's purpose throughout the writing process.
Download as PPTX, PDF, TXT or read online on Scribd
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HOW TO WRITE
A REPORT?
FRANCISCO R. PARAS JR Some academic assignments ask for a ‘report’, rather than an essay, and students are often confused about what that really means.
In academia there is some overlap between reports and
essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business.
Whereas an essay presents arguments and reasoning, a
report concentrates on facts. Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured. Reports may contain the following elements:
• A description of a sequence of events or a situation;
• Some interpretation of the significance of these events or situation. • An evaluation of the facts or the results of your research; • Conclusions The structure of a report is very important to lead the reader through your thinking to a course of action and/or decision. It’s worth taking a bit of time to plan it out beforehand. Step 1: Know your brief
You will usually receive a clear brief for a report,
including what you are studying and for whom the report should be prepared.
Step 2: Keep your brief in mind at all times
During your planning and writing, make sure that you
keep your brief in mind: who are you writing for, and why are you writing? HOW TO WRITE A REPORT? 1. Structure of a Report 2. Include executive summary 3. Introduction 4. Report the main body 5. Conclusion 6. Recommendation 7. A word on writing style 8. Avoid using jargon 9. Consider your audience 1. Structure of a Report
As a rough guide, you should plan to include
at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations. 2. Include executive summary
The executive summary is a brief summary
of the contents. It’s worth writing this last, when you know the key points to draw out. It should be no more than half a page to a page in length. 3. Introduction
The introduction sets out what you plan to
say and provides a brief summary of the problem under discussion. 4. Report the main body
The main body of the report should be
carefully structured in a way that leads the reader through the issue. 5. Conclusion
The conclusion sets out what inferences you
draw from the information, including any experimental results. It may include recommendations, or these may be included in a separate section. 5. Conclusion
The conclusion sets out what inferences you
draw from the information, including any experimental results. It may include recommendations, or these may be included in a separate section. 6. Recommendation
Recommendations suggest how you think the
situation could be improved, and should be specific, achievable and measurable. If your recommendations have financial implications, you should set these out clearly, with estimated costs if possible. 7. A word on writing style
When writing a report, your aim should
be to be absolutely clear. Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area. 8. Avoid using jargon
You should also avoid jargon. You should
explain each word as you use it. If you find that you’ve had to explain more than about five words, you’re probably using too much jargon, and need to replace some of it with simpler words. 9. Consider your audience
If the report is designed to be written for a
particular person, check whether you should be writing it to ‘you’ or perhaps in the third person. EXAMPLES OF REPORT STUDENTS ACTIVITY REPORT DAILY ACTIVITY & BUSINESS REPORT