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How to write a Report_Paras, Francisco

The document provides guidance on how to write a report, emphasizing its factual nature and structured approach compared to essays. Key elements include an executive summary, introduction, main body, conclusion, and recommendations, all tailored for a specific audience. It also advises on clarity, avoiding jargon, and maintaining focus on the report's purpose throughout the writing process.

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9 views

How to write a Report_Paras, Francisco

The document provides guidance on how to write a report, emphasizing its factual nature and structured approach compared to essays. Key elements include an executive summary, introduction, main body, conclusion, and recommendations, all tailored for a specific audience. It also advises on clarity, avoiding jargon, and maintaining focus on the report's purpose throughout the writing process.

Uploaded by

Trisia Fee Pascual
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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HOW TO WRITE

A REPORT?

FRANCISCO R. PARAS JR
Some academic assignments ask for a ‘report’, rather than
an essay, and students are often confused about what that
really means.

In academia there is some overlap between reports and


essays, and the two words are sometimes used
interchangeably, but reports are more likely to be needed
for business.

Whereas an essay presents arguments and reasoning, a


report concentrates on facts.
Essentially, a report is a short, sharp, concise
document which is written for a particular purpose
and audience. It generally sets outs and analyses a
situation or problem, often making recommendations
for future action. It is a factual paper, and needs to
be clear and well-structured.
Reports may contain the following elements:

• A description of a sequence of events or a situation;


• Some interpretation of the significance of these events
or situation.
• An evaluation of the facts or the results of your research;
• Conclusions
The structure of a report is very
important to lead the reader through
your thinking to a course of action and/or
decision. It’s worth taking a bit of time to
plan it out beforehand.
Step 1: Know your brief

You will usually receive a clear brief for a report,


including what you are studying and for whom the
report should be prepared.

Step 2: Keep your brief in mind at all times

During your planning and writing, make sure that you


keep your brief in mind: who are you writing for, and why
are you writing?
HOW TO WRITE A REPORT?
1. Structure of a Report
2. Include executive summary
3. Introduction
4. Report the main body
5. Conclusion
6. Recommendation
7. A word on writing style
8. Avoid using jargon
9. Consider your audience
1. Structure of a Report

As a rough guide, you should plan to include


at the very least an executive summary,
introduction, the main body of your report,
and a section containing your conclusions and
any recommendations.
2. Include executive summary

The executive summary is a brief summary


of the contents. It’s worth writing this last,
when you know the key points to draw out. It
should be no more than half a page to a page
in length.
3. Introduction

The introduction sets out what you plan to


say and provides a brief summary of the
problem under discussion.
4. Report the main body

The main body of the report should be


carefully structured in a way that leads the
reader through the issue.
5. Conclusion

The conclusion sets out what inferences you


draw from the information, including any
experimental results. It may include
recommendations, or these may be included
in a separate section.
5. Conclusion

The conclusion sets out what inferences you


draw from the information, including any
experimental results. It may include
recommendations, or these may be included
in a separate section.
6. Recommendation

Recommendations suggest how you think the


situation could be improved, and should be
specific, achievable and measurable. If your
recommendations have financial implications,
you should set these out clearly, with
estimated costs if possible.
7. A word on writing style

When writing a report, your aim should


be to be absolutely clear. Above all, it
should be easy to read and understand,
even to someone with little knowledge of
the subject area.
8. Avoid using jargon

You should also avoid jargon. You should


explain each word as you use it. If you find
that you’ve had to explain more than about
five words, you’re probably using too much
jargon, and need to replace some of it with
simpler words.
9. Consider your audience

If the report is designed to be written for a


particular person, check whether you should
be writing it to ‘you’ or perhaps in the third
person.
EXAMPLES OF
REPORT
STUDENTS ACTIVITY REPORT
DAILY ACTIVITY & BUSINESS REPORT

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