COMPREHENSI

VE OVERVIEW
OF PROJECT
MANAGEMENT
FRAMEWORKS

Explore the importance of project

management, frameworks, and best
practices.
AGENDA ITEMS

• Introduction to Project Management

• Common Project Management Frameworks
• Detailed Analysis of Agile Framework
• Tools and Techniques in Project Management
• Challenges and Best Practices
INTRODUCTIO
N TO PROJECT
MANAGEMENT
DEFINITION AND
IMPORTANCE OF
PROJECT MANAGEMENT
Project Management Definition
Project management is a process that involves
planning, executing, and controlling the work of a
team to achieve specific goals and meet specific
success criteria at the specified time.

Importance of Project Management

Project management is essential because it helps
to ensure that projects are completed on time,
within budget, and to the desired quality. It also
helps to improve communication, identify risks,
and manage resources effectively.
KEY COMPONENTS Project Scope
Project scope is the defined boundaries of the project that outlines
OF PROJECT what is included and excluded in the project, and its objectives
and deliverables.
MANAGEMENT
Project Schedule
Project schedule is a timeline that specifies the start and finish
dates of all the tasks and activities required to complete the
project.

Project Budget
Project budget is the estimated cost of all the resources required
to complete the project within the specified scope, schedule, and
quality.

Project Quality
Project quality is the degree to which the project meets the
specified requirements and expectations of the stakeholders.
ROLES AND Project Manager
The project manager is responsible for overseeing the entire project

RESPONSIBILITIE
and ensuring that it meets its objectives. They are the primary point
of contact for the project and are responsible for managing the
project team and stakeholders.
S IN A PROJECT Project Sponsor
The project sponsor provides the necessary resources and support
for the project. They are responsible for ensuring that the project is
aligned with the overall business strategy and objectives.

Project Team Members

Project team members are responsible for executing the project
tasks. They are responsible for completing their assigned tasks on
time and ensuring that the project is completed within the given
timeline.

Stakeholders
Stakeholders are the people who have an interest in the project and
its outcome. They can be internal or external to the organization
and include customers, suppliers, and regulatory bodies.
COMMON
PROJECT
MANAGEMENT
FRAMEWORKS
WATERFALL
METHODOLOGY
Linear Project Management
The Waterfall methodology is a linear, sequential approach to project
management where each phase of the project is completed before
moving on to the next.

Sequential Approach
The Waterfall methodology follows a sequential approach where each
phase of the project is completed before moving on to the next. This
approach allows for a well-defined project scope and requirements.

Well-defined Requirements
The Waterfall methodology is best suited for projects with well-defined
requirements and a clear scope. This approach ensures that the project
stays on track and within scope.
AGILE
METHODOLO
GY

Agile methodology is an
iterative and collaborative
approach to project
management that
emphasizes flexibility,
collaboration, and
communication to deliver
high-quality results.
HYBRID
APPROACHE
S

Hybrid approaches combine

the elements of both the
Waterfall and Agile
methodologies. They are
best suited for projects that
have a combination of well-
defined and flexible
requirements, allowing for
greater adaptability and
responsiveness in the
development process.
DETAILED
ANALYSIS OF
AGILE
FRAMEWORK
PRINCIPLES OF
Customer Satisfaction
Agile methodology places a strong emphasis on customer satisfaction
by delivering working software that meets the customer's needs and

AGILE expectations.

Embracing Change
Agile methodology embraces change and recognizes that
requirements and priorities can change during the development
process. Agile teams are able to adapt quickly and respond to
changing needs.

Collaboration with the Customer

Agile methodology emphasizes collaboration with the customer
throughout the development process. This ensures that the final
product meets the customer's needs and expectations.

Self-organizing Teams
Agile methodology encourages self-organizing teams that are
empowered to make decisions and take ownership of their work. This
fosters a sense of responsibility and accountability among team
members.
SCRUM FRAMEWORK
Sprints
The Scrum framework involves dividing the project into smaller chunks
known as sprints, which typically last 1-4 weeks. Each sprint involves a
team-based approach to project management and focuses on
delivering a working product at the end of each sprint.

Team-based approach
The Scrum framework is a team-based approach to project
management, with the project team working together to deliver a
working product at the end of each sprint. The team typically includes a
Scrum Master, a Product Owner, and the development team.
KANBAN
SYSTEM

The Kanban system is an

Agile framework that
emphasizes visualizing the
workflow and limiting work in
progress. It involves using a
Kanban board to track the
progress of the project and
ensure efficient delivery of
the product.
TOOLS AND
TECHNIQUES
IN PROJECT
MANAGEMENT
PROJECT
PLANNING
TOOLS

Project planning tools such

as Gantt charts, PERT charts,
critical path method, and
work breakdown structure
are essential for project
managers to plan, organize
and complete project tasks
on time.
RISK MANAGEMENT
TECHNIQUES
Risk Identification
Risk identification involves identifying potential risks that could
negatively impact a project. It is an essential component of effective
risk management.

Risk Analysis
Risk analysis involves assessing the likelihood and impact of identified
risks. It helps project managers to prioritize risks and plan an
appropriate response.

Risk Mitigation
Risk mitigation involves taking steps to minimize the likelihood and
impact of identified risks. It can include actions such as risk avoidance,
risk transfer, and risk reduction.
PERFORMANCE
MEASUREMENT
AND REPORTING

Performance measurement
and reporting involves
tracking project metrics such
as project schedule, project
budget, and project scope.
This helps determine if the
project is on track and if
adjustments need to be
made to meet project goals.
CHALLENGES
AND BEST
PRACTICES
COMMON Scope Creep
Scope creep is a common challenge in project management,
CHALLENGES IN where the scope of the project expands beyond its original
requirements, leading to delays and increased costs.
PROJECT
MANAGEMENT Budget Constraints
Budget constraints are a common challenge in project
management, where the cost of the project exceeds the available
resources, leading to compromised quality and delays.

Resource Allocation Issues

Resource allocation issues are a common challenge in project
management, where the availability of resources is not properly
planned or distributed, leading to project delays and quality
issues.

Communication Problems
Communication problems are a common challenge in project
management, where communication breakdowns can lead to
misunderstandings, delays, and conflict among team members.
STRATEGIES
FOR
OVERCOMING
CHALLENGES

Effective communication, risk

management, stakeholder
management, and change
management are key
strategies for overcoming
challenges in any
organization or project.
BEST PRACTICES Clear Project Scope
Having a clear project scope is essential for successful project
FOR SUCCESSFUL execution. It helps to ensure that everyone involved in the project
understands the project's objectives and what is expected of them.
PROJECT
EXECUTION Project Plan
Developing a project plan is crucial for successful project
execution. The plan should include timelines, budgets, resource
allocation, and key milestones.

Risk Management
Managing risks is an important part of successful project execution.
It involves identifying potential risks, assessing their impact, and
developing strategies to mitigate or avoid them.

Progress Tracking
Tracking progress is crucial for successful project execution. It
helps to ensure that the project is on track, identify potential
delays, and make adjustments as needed.
CONCLUSION
Project Management Project Management Project Management
Framework Tools Best Practices
A project management framework Project management tools are Project management best practices
is a set of processes, templates, software applications that help are proven strategies and
and tools that enable project project managers plan, track, and techniques that project managers
managers to plan, execute, and report on their projects. They can can use to improve the
monitor a project effectively. include tools for scheduling, performance of their projects.
budgeting, resource management, These can include approaches to
and communication. risk management, stakeholder
engagement, and quality
assurance.
PROJECT LIFE CYCLE

• The project life cycle is a series of distinct

phases that a project goes through from start to
finish.
• The project life cycle is divided into four phases:
initiation, planning, execution, and closure.
• Each phase of the project life cycle has specific
goals and deliverables that must be completed
before moving on to the next phase.
PROJECT GOVERNANCE
• Project governance refers to the
rules and processes that are put in
place to ensure that a project is
managed effectively and
efficiently.
• Project governance includes
defining the roles and
responsibilities of project team
members, establishing a decision-
making process, and monitoring
project performance.
• Effective project governance helps
to ensure that a project stays on
track, meets its goals, and delivers
value to the organization.
FEASIBILITY — DETERMINES IF THE BUSINESS CASE IS VALID AND IF THE
ORGANIZATION HAS THE CAPABILITY TO DELIVER THE INTENDED OUTCOME.
DESIGN — PLANNING AND ANALYSIS LEAD TO THE DESIGN OF A PROJECT’S
DELIVERABLE(S).
BUILD — CONSTRUCTION OF THE DELIVERABLE(S) WITH INTEGRATED QUALITY
ASSURANCE ACTIVITIES.
TEST — FINAL QUALITY REVIEW AND INSPECTION OF DELIVERABLES ARE CARRIED
OUT BEFORE TRANSITION, GO-LIVE, OR CUSTOMER ACCEPTANCE.
DEPLOY — PROJECT DELIVERABLES ARE PUT INTO USE AND TRANSITIONAL
ACTIVITIES REQUIRED FOR SUSTAINMENT, BENEFITS REALIZATION, AND
ORGANIZATIONAL CHANGE MANAGEMENT ARE COMPLETED.
CLOSE — THE PROJECT IS CLOSED, PROJECT KNOWLEDGE AND ARTIFACTS ARE
ARCHIVED, PROJECT TEAM MEMBERS ARE RELEASED, AND CONTRACTS ARE CLOSED.