UNIT - 6

Numbers and data

managing projects
 PROJECT PLANNING

Planning and delivering a project creates a

lot of data and information
A project manager must manage this
information
A project manager can use IT tools to help
 What is a project
 A project is a combination of set objectives to be accomplished
within a fixed period. They are an excellent opportunity to organize
your business and non-business goals efficiently. The changes made
in the project completion process are expected to perform better.

 All kinds of organization and individuals work in a project, when

people work on a project it means they have a specific goals and
doing a set of tasks to reach the goal
 PROJECT AND BUSINESS AS USUAL
 Projects are different to BAU activities because they are
1. Temporary: a project has a start and end date. It must achieve its
objectives
2. Cross-functional: a project usually involves a team of people with
different roles, responsibilities and skills
3. Unique: each Project is different. Each project aims to solve a particular
problem
4. Uncertain: a project often involves more uncertainty and risks than BAU
activities
 The project life cycle
You can divide a project in to stages to help you
manage it. The most common way of dividing a
project in to stages is called the project life
cycle
The project life cycle has four stages
1.Plan
a. identify the problem, decide on a problem
2. Do
a. create a solution
3. Act
a. fix any problems you find in tests and feedback
4. Check
a. test the solution works , get feedback from users
All projects start with planning stage. Once a
plan has been agreed, project teams move on the
DO, CHECK, and ACT stages. These are grouped
together in a cycle one after another

The Project manager

 The project manager role is to control the project in each of the
project stages.

 The project manager monitors this issues:-

 Coast- project manager has certain amounts of money to spend on

the project, this is called the budget

 Time scale- Project should always have a fixed start and end date.
Project manager must make sure that the project reaches its goal in
the time available
 Quality –Project manager must check that the project team are
meeting the quality standards set by the project
 continued

Scope –Project manager must know

exactly what the project needs to deliver
to achieve its goals this is called the
scope
Risks – All project have some risks,
Project manager must understand the
risks and help the project team to avoid
them
Benefits – Project must have benefits.
Something in the organization must
change and become better as a result of
the project
The Project team and Stakeholders

Project team Solution

1.Business sponsor development team
2.Technical 1.Business
calculator ambassador
3.Project manager 2.Business analyst
4.Business 3.Solution developer
visionary 4.Solution tester
(or product owner) 5.Team leader
 The project team
Business sponsor – the person who controls the
money that the project gets
Business visionary – a senior user of the
product or service that the project is working.
Responsible for making sure that the project
delivers benefits to the business
Technical coordinator - makes sure the project
delivers a product delivers a product or service
that will work with the organizations IT system
Project manager – makes sure the project
keeps to its budget and timescale
 The solution development team
Business analyst – makes sure the project
delivers the right services or product for the
organization
Solution development and tester – the people
who build the product or services
Business ambassador – someone who will be a
user of the product or services. They can look at
the solution as it is being developed and make
suggestion and how to improve it
Team leader – the solution development team
often has a team leader. This person organize the
work of the solution development team
 Planning a Project
The planning stage of the project life cycle is
often called discovery phase. this is an
important part of a project. Everything else
depends on the outcome of the discovery

The purpose of the discovery phase is to

understand what the project needs to achieve
 The project team will do research
The project goals and objectives – the
project goals need to be divided in to
objectives
The requirement – these are the
instruction for the solution
development team
The user or audience of the projects
product or services – if you understand
your users, you can make sure your
product or service work for them
 Creating ideas
When you create your project,
you might not have a very clear
understanding of what you need
to deliver. You can use a mind
map to create and record ideas
of things to research
You can create mind maps on
your own team
PROJECT MIND MAP
 Mind map for the
Project
Business: The Cake
Website Factory
Marketi Advertisin
ng g
Onlin
e
The Cake Factory
Sales

Cookies
Supermark Produc
et t
Biscuit
s

Birthday
cake Cake Chocolate
Festival cake cookies

Every day
cake
 Personas
A persona is a tool that can help a project
team record and share their understanding of
their users
A persona is an imaginary person, based on
known facts about users and customers. At
every stage of the project the team can use
the persona to plan their product or service.
 UNIT 5

CREATING MULTIMEDIA PLATFORM (PAGE: 116-125)

In this lesson, you will learn

How to set up services to present your text, audio
and video content
How to bring the content together through a
multimedia platform
 Multimedia

Multimedia is a form of communication

that uses a combination of different content forms
such as text, audio, images, animations, or video
into a single interactive presentation, in contrast to
traditional mass media, such as printed material or
audio recordings, which features little to no
interaction between users. Popular examples of
multimedia include video podcasts, audio
slideshows and animated videos.
Is any digital content that combines different forms
such as text, images, sounds, video and more?
 The uses of multimedia
to share your content with a wider audience
and bring together
to bring together the different content – type
to make a true multimedia product
Multimedia – platforms are the spaces that
you can use to make, share or view
multimedia contents
The uses of multimedia
 A media platform
A media platform is a service, site, or
method that delivers media to an audience.
Its functions are to deliver, but also
sometimes to allow for feedback,
discussion, or sharing. Facebook, LinkedIn,
YouTube, your local newspaper, network TV
etc., are media platform outlets.
 Example of multimedia Platforms
Website Hosting Services
Provide templates, text and images
Add video, audio and social media to
webpages
Social media services
This following services allow you to add
text, video and audio contents
Facebook, twitter, wibo and instagram
 Offline application

Presentations
Multimedia slides created by applications such
as PowerPoint, Keynote, Adobe Presenter, or
Prezi can provide the basis for effective
presentations. These applications provide
professional color, graphic and font capabilities,
which help to better express the presenter’s
ideas. They can integrate video, audio and
hyperlinks into the presentation, providing a
great vehicle for a successful meeting.
 Offline application
Microsoft PowerPoint or prezi (Prezi:
Presentations and videos with engaging
visuals) – these application are designed for
presentation, but they allow you to add audio
and video to page
 Important things before choosing a
platform
You must think about these issues
Who is your audience and what is your
content
An online platform is better for reaching a
wider audiences
You should also think about privacy and
security
How well your content work on the
platform
Blogging website
 Important things before choosing a platform
For long text articles, Twitter
What is the coast and availability of the
platform
It can be free services
Customizations and storage space might be
limited
Examples:- for multimedia platform is
WordPress.com

It provide free website templates that are

easy to use, you can add audio, video and
Setting up your multimedia platform

You can set up a multimedia platform such as

WordPress.com, Blogger or Twitter by creating
a new account with an email address
Services like WordPress.com and Blogger let
you choose a template for your page
Chose a simple template that allows you to
add and posts and pages
 Posts: are separate items you can add on scrolling
page
 Pages: are separate pages for items that you want
to stay visible
Choosing a service for media content
 Some multimedia platforms will let you upload material other than
text and images
 Like video and audio files in a media library that is link to your site
 Many platforms give you this options only if you pay for storage,
some sites limit the file size for your media
 You might also need HTML code to make media players work on
pages
 You can also use hosting services
 Examples:
 YouTube for video,
 Soundcloud for audio
 Vimeo
 Dailymotions (for video)
 Mixcloud
 Pod bean (for audio especially podcasts and spoken words)
 Using an offline platforms

Use any applications that lets you

combine text, images, audio and video on
pages that can be displayed on a
computer, tablet or smartphones
Examples
You can use POWERPOINT or another
presentation application that allows
embedded media content
 OPEN OFFICE SOFTWARES
OPEN OFFICE USED FOR
APPLICATIONS

Writer Processing text documents

Cal Creating spreadsheet
OPEN OFFICE SOFTWARES

Impress Making presentation

Math Editing math formula
Draw Drawing diagrams
Base Creating tables and database
 Open office writer

Components of open office writer

Menus in open office writer
 File menu
 Edit menu
 Format menu
Open office e impress
 Windows (slide pane, workspace, task pane)
Presentation view on open office impress
 Normal, outline, notes, handouts, slide shorter
Slide layout in open office impress
 Slide transition, custom animation
 Asignments

Create an offline multimedia platform on the

following points
1. About your school
 School events
 About your self and your clasmates

2. The impact of technology in education

 drawbacks and benefits
3.

Due Date: 02 / 05 / 2023