Introduction to MS Excel -Part 1

MAGU Faculty of Commerce

 Outlines

• Introduction • Renaming Worksheets

• MS Excel Interface • Inserting Worksheets
• Moving Around Worksheets • Deleting Worksheets
• Selecting Cells, Rows, and Columns • Moving Worksheets
• Editing & Formatting Worksheets • Copying Worksheets
• Formatting Numbers • MS Excel Views
• Inserting Rows and Columns o The Normal View
• Deleting Rows and Columns o Page Layout View
• Changing Row Heights
o Page Break Preview View
• Changing Column Widths
o Custom Views
• Hiding and Unhiding Rows and
Columns
o Full Screen View
• Selecting Worksheets • Freezing Panes
• Navigating Between Worksheets • Using Templates
 Introduction

A spreadsheet: is a table of values arranged in rows and columns; the intersection

of a Row & Column is called a Cell.
Each cell can have a predefined relationship to the other cells.

If you change the value of one cell, the values in the other cells may also be
changed according to their relationships with that cell.
 Introduction

• Excel is the MS-Office Application program used for creating

spreadsheets.
• You can use Excel to enter all sorts of data and perform financial,
mathematical, or statistical calculations.
• Excel operates like other MS Office programs and has many of the
same functions and shortcuts as MS Word & MS PowerPoint.
• Excel can do most (not all) of the common (i.e. useful & popular)
tasks done in SPSS or similar software.
• SPSS is more powerful, but it’s also SPECIALIZED and
EXPENSIVE.
• Excel is more widespread, quick, and easy.
 MS Excel 2010 Interface

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 MS Excel 2010 Interface

Sheet tabs: each tab represents a different worksheet in the workbook.

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 MS Excel 2010 Interface

Active Worksheet

Sheet tabs: each tab represents a different worksheet in the workbook.

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 MS Excel 2010 Interface
Row headers

Active Worksheet

Sheet tabs: each tab represents a different worksheet in the workbook.

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 MS Excel 2010 Interface

Column headers
Row headers

Active Worksheet

Sheet tabs: each tab represents a different worksheet in the workbook.

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 MS Excel 2010 Interface

Column headers
Row headers

The Active Cell: is the selected cell, and has a thicker black
border around it.

Active Worksheet

Sheet tabs: each tab represents a different worksheet in the workbook.

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 MS Excel 2010 Interface
The Name Box: displays the active cell address or the name of the selected cell, range, or object.

Column headers
Row headers

The Active Cell: is the selected cell, and has a thicker black
border around it.

Active Worksheet

Sheet tabs: each tab represents a different worksheet in the workbook.

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 MS Excel 2010 Interface
The Name Box: displays the active cell address or the name of the selected cell, range, or object.

Formula Bar: displays the data or formula stored in the Column headers
active cell.
Row headers

The Active Cell: is the selected cell, and has a thicker black
border around it.

Active Worksheet

Sheet tabs: each tab represents a different worksheet in the workbook.

An Excel file or a workbook: is composed of a number of

worksheets (could be more than 200)
 Moving Around Worksheets

There are various ways to navigate through a worksheet:

Use the mouse and the scroll bars to scroll through the worksheet in any direction.

Use the navigational keys on the keyboard:

• Down arrow or Enter: for moving the active cell one cell down.
• Up arrow or Shift+ Enter: for moving the active cell one cell up.
• Right arrow or Tab: for moving the active cell one cell to the right.
• Left arrow or Shift+Tab: for moving the active cell one cell to the left.
• Page Down for moving the active cell down one page.
• Page Up: for moving the active cell up one page.
• Alt+Page Down: for moving the active cell right one page.
• Alt+Page Up: for moving the active cell left one page.
• Ctrl+Home: for moving the active cell to cell A1.
• Ctrl+End: for moving the active cell to the last used cell in the worksheet.

You can also navigate to a specific cell in the worksheet by entering its address in the Name
box, and then pressing Enter.
 Selecting Cells, Rows, and Columns

• To select a single cell, just click on it.

 Selecting Cells, Rows, and Columns

• To select a single cell, just click on it.

• To select a range of cells, click the first cell that you want
to include in the range, hold down the Shift key, and then
click the last cell in the range. Or, drag from the first cell
in the range to the last cell.
NOTES:
 When a range is selected, every cell in the range is
highlighted, except for the active cell.
 You can deselect a range by pressing any arrow key or
by clicking any cell in the worksheet.
 Selecting Cells, Rows, and Columns

• To select a single cell, just click on it.

• To select a range of cells, click the first cell that you want
to include in the range, hold down the Shift key, and then
click the last cell in the range. Or, drag from the first cell
in the range to the last cell.
NOTES:
 When a range is selected, every cell in the range is
highlighted, except for the active cell.
 You can deselect a range by pressing any arrow key or
by clicking any cell in the worksheet.

• To select nonadjacent cells or ranges, select the first cell

or range, hold down the Ctrl key, and then select the
other cells or ranges.
 Selecting Cells, Rows, and Columns

• To select a single row or column, click the header of the row or column that you want to
select.

• To select multiple adjacent rows or columns, click the header of the first row or column
that you want to select, hold down the Shift key, and then click the header of the last row
or column. Or, drag across the headers of the rows or columns that you want to select.
• To select multiple nonadjacent rows or columns, hold down the Ctrl key, and then click the
headers of the rows or columns that you want to select.
• To select all cells in a worksheet, click the Select All button in the upper-left corner of the
worksheet. Or, press Ctrl+A.
 Editing & Formatting Worksheets

• The simplest way to add data to a worksheet is to select a cell and enter data.
• A cell can contain a maximum of 32,767 characters and can hold any of three basic types
of data: text, numbers, or formulas.
 Editing & Formatting Worksheets

• MS Excel shares a lot of features with MS Word and PowerPoint.

• Moving and copying cells, and copying cell formats can be done using the Copy, Cut,
Paste, Format Painter buttons in the Clipboard group, on the Home tab.
• Formating cells and cells contents can be done using the Mini Toolbar or the Paragraph
group, on the Home tab.
• Aligning, indenting, wrapping, rotating, and merging can be done using the Aligmnet
group, on the Home tab.
• Style changing can be done, using the Styles group, on the Home tab.
 Formatting Numbers

To format numbers, select the cell that you want to format, on the Home tab, in the
Number group, do one of the following:

• Click the Accounting Number Format button to display the number with a
dollar sign.
NOTE: You can select a different currency symbol by clicking the Accounting
Number Format arrow and selecting the desired symbol from the menu.
 Formatting Numbers

To format numbers, select the cell that you want to format, on the Home tab, in the
Number group, do one of the following :

• Click the Accounting Number Format button to display the number with a
dollar sign.
NOTE: You can select a different currency symbol by clicking the Accounting
Number Format arrow and selecting the desired symbol from the menu.

• Click the Percent Style button to convert the number to a percentage and display
it with a percent sign.
 Formatting Numbers

To format numbers, select the cell that you want to format, on the Home tab, in the
Number group, do one of the following :

• Click the Accounting Number Format button to display the number with a
dollar sign.
NOTE: You can select a different currency symbol by clicking the Accounting
Number Format arrow and selecting the desired symbol from the menu.

• Click the Percent Style button to convert the number to a percentage and display
it with a percent sign.

• Click the Comma Style button to display the number with comma separators and
two decimal places.
 Formatting Numbers

To format numbers, select the cell that you want to format, on the Home tab, in the
Number group, do one of the following :

• Click the Accounting Number Format button to display the number with a
dollar sign.
NOTE: You can select a different currency symbol by clicking the Accounting
Number Format arrow and selecting the desired symbol from the menu.

• Click the Percent Style button to convert the number to a percentage and display
it with a percent sign.

• Click the Comma Style button to display the number with comma separators and
two decimal places.
NOTE: You can access additional number formats from the Number Format
menu
 Formatting Numbers

To format numbers, select the cell that you want to format, on the Home tab, in the
Number group, do one of the following :

• Click the Accounting Number Format button to display the number with a
dollar sign.
NOTE: You can select a different currency symbol by clicking the Accounting
Number Format arrow and selecting the desired symbol from the menu.

• Click the Percent Style button to convert the number to a percentage and display
it with a percent sign.

• Click the Comma Style button to display the number with comma separators and
two decimal places.
NOTE: You can access additional number formats from the Number Format
menu

To change the number of decimal places, select the cell that you want to format,
and then on the Home tab, in the Number group, do one of the following:
• Click the Increase Decimal button to increase the number of decimal places.
• Click the Decrease Decimal button to decrease the number of decimal places.
 Inserting Rows and Columns

To insert a row:
1. Select the row above which you want to insert a new row.
2. On the Home tab, in the Cells group, click the Insert arrow, and then click Insert
Sheet Rows.
NOTE: You can also insert a row by right-clicking the header of the row above
which you want to insert the new row, and then clicking Insert on the shortcut
menu.
 Inserting Rows and Columns

To insert a row:
1. Select the row above which you want to insert a new row.
2. On the Home tab, in the Cells group, click the Insert arrow, and then click Insert
Sheet Rows.
NOTE: You can also insert a row by right-clicking the header of the row above
which you want to insert the new row, and then clicking Insert on the shortcut
menu.
To insert a column:
1. Select the column to the left of which you want to insert a new column.
2. On the Home tab, in the Cells group, click the Insert arrow, and then click Insert Sheet columns.
NOTE: You can also insert a column by right-clicking the header of the column to the left of which
you want to insert the new column, and then clicking Insert on the shortcut menu.
 Inserting Rows and Columns

To insert a row:
1. Select the row above which you want to insert a new row.
2. On the Home tab, in the Cells group, click the Insert arrow, and then click Insert
Sheet Rows.
NOTE: You can also insert a row by right-clicking the header of the row above
which you want to insert the new row, and then clicking Insert on the shortcut
menu.
To insert a column:
1. Select the column to the left of which you want to insert a new column.
2. On the Home tab, in the Cells group, click the Insert arrow, and then click Insert Sheet columns.
NOTE: You can also insert a column by right-clicking the header of the column to the left of which
you want to insert the new column, and then clicking Insert on the shortcut menu.
 Deleting Rows and Columns

To delete a row:
1. Select the row that you want to delete
2. On the Home tab, in the Cells group, click the Delete arrow, and then click delete
Sheet Rows.
NOTE: You can also delete a row by right-clicking the row header, and then
clicking Delete on the shortcut menu.
 Deleting Rows and Columns

To delete a row:
1. Select the row that you want to delete
2. On the Home tab, in the Cells group, click the Delete arrow, and then click delete
Sheet Rows.
NOTE: You can also delete a row by right-clicking the row header, and then
clicking Delete on the shortcut menu.

To delete a column:
1. Select the column that you want to delete
2. On the Home tab, in the Cells group, click the Delete arrow, and then click Delete Sheet columns.
NOTE: You can also delete a column by right-clicking the column header, and then clicking
Delete on the shortcut menu.
 Deleting Rows and Columns

To delete a row:
1. Select the row that you want to delete
2. On the Home tab, in the Cells group, click the Delete arrow, and then click delete
Sheet Rows.
NOTE: You can also delete a row by right-clicking the row header, and then
clicking Delete on the shortcut menu.

To delete a column:
1. Select the column that you want to delete
2. On the Home tab, in the Cells group, click the Delete arrow, and then click Delete Sheet columns.
NOTE: You can also delete a column by right-clicking the column header, and then clicking
Delete on the shortcut menu.
 Changing Column Widths

To change a column width:

1. Select the column that you want to resize.
2. On the Home tab, in the Cells group, click the Format button, and then click
Column Width.
 Changing Column Widths

To change a column width:

1. Select the column that you want to resize.
2. On the Home tab, in the Cells group, click the Format button, and then click
Column Width. Or, right-click the column header, and then click Column
Width on the shortcut menu.
 Changing Column Widths

To change a column width:

1. Select the column that you want to resize.
2. On the Home tab, in the Cells group, click the Format button, and then click
Column Width. Or, right-click the column header, and then click Column
Width on the shortcut menu.
3. In the Column Width dialog box, type a value in the Column width box, and
then click the OK button.
 Changing Column Widths

To change a column width:

1. Select the column that you want to resize.
2. On the Home tab, in the Cells group, click the Format button, and then click
Column Width. Or, right-click the column header, and then click Column
Width on the shortcut menu.
3. In the Column Width dialog box, type a value in the Column width box, and
then click the OK button.

NOTE:
You can also resize a column by dragging the right edge of the column header
right to increase or left to decrease the column width.
Double-clicking the right edge of the column header changes the column width to
automatically fits its contents.
 Changing Row Heights

To change a row height:

1. Select the row that you want to resize.
2. On the Home tab, in the Cells group, click the Format button, and then click
Row Height. Or, right-click the row header, and then click Row Height on the
shortcut menu.
3. In the Row Height dialog box, type a value in the Row height box, and then click
the OK button.

NOTE:
You can also resize a row by dragging the bottom edge of the row header down to
increase or up to decrease the row height.
Double-clicking the bottom edge of the row header changes the row height to
automatically fits its contents.
 Hiding Rows and Columns

To hide a row or column:

1. Select the row or column that you want to hide.

 Hiding Rows and Columns

To hide a row or column:

1. Select the row or column that you want to hide.

2. On the Home tab, in the Cells group, click the

Format button, point to Hide & Unhide, and then
click Hide Rows or Hide Columns.
 Hiding Rows and Columns

To hide a row or column:

1. Select the row or column that you want to hide.

2. On the Home tab, in the Cells group, click the

Format button, point to Hide & Unhide, and then
click Hide Rows or Hide Columns.
 Hiding Rows and Columns

To hide a row or column:

1. Select the row or column that you want to hide.

2. On the Home tab, in the Cells group, click the

Format button, point to Hide & Unhide, and then
click Hide Rows or Hide Columns.

NOTE: You can also hide a row or column by right-clicking

the row or column header, and then clicking Hide on the
shortcut menu.
 Unhiding Rows and Columns

To unhide a row or column:

1. Select the rows above and below the hidden row, or

select the columns to the left and right of the
hidden column.
 Unhiding Rows and Columns

To hide a row or column:

1. Select the rows above and below the hidden row, or

select the columns to the left and right of the
hidden column.

2. On the Home tab, in the Cells group, click the

Format button, point to Hide & Unhide, and then
click Unhide Rows or Unhide Columns.
 Unhiding Rows and Columns

To hide a row or column:

1. Select the rows above and below the hidden row, or

select the columns to the left and right of the
hidden column.

2. On the Home tab, in the Cells group, click the

Format button, point to Hide & Unhide, and then
click Unhide Rows or Unhide Columns.
 Unhiding Rows and Columns

To hide a row or column:

1. Select the rows above and below the hidden row, or

select the columns to the left and right of the
hidden column.

2. On the Home tab, in the Cells group, click the

Format button, point to Hide & Unhide, and then
click Unhide Rows or Unhide Columns.

NOTE: You can also unhide a row or column by selecting the

rows or columns that surround the hidden row or column,
right-clicking the selection, and then clicking Unhide on the
shortcut menu.
 Selecting Worksheets

• To select a worksheet, click the tab of the worksheet that you

want to select.
 Selecting Worksheets

• To select a worksheet, click the tab of the worksheet that you

want to select.

• To select multiple adjacent worksheets, click the tab of the first

worksheet that you want to select, hold down the Shift key, and
then click the tab of the last worksheet that you want to select.
 Selecting Worksheets

• To select a worksheet, click the tab of the worksheet that you

want to select.

• To select multiple adjacent worksheets, click the tab of the first

worksheet that you want to select, hold down the Shift key, and
then click the tab of the last worksheet that you want to select.

NOTE: to cancel the selection of multiple worksheets, click the

tab of any unselected worksheet, or right-click the tab of any
selected worksheet, and then click Ungroup Sheets on the
shortcut menu.
 Selecting Worksheets

• To select a worksheet, click the tab of the worksheet that you

want to select.

• To select multiple adjacent worksheets, click the tab of the first

worksheet that you want to select, hold down the Shift key, and
then click the tab of the last worksheet that you want to select.

NOTE: to cancel the selection of multiple worksheets, click the

tab of any unselected worksheet, or right-click the tab of any
selected worksheet, and then click Ungroup Sheets on the
shortcut menu.

• To select multiple nonadjacent worksheets, click the tab of the

first worksheet that you want to select, hold down the Ctrl key,
and then click the tabs of additional worksheets that you want
to select.
 Selecting Worksheets

• To select a worksheet, click the tab of the worksheet that you

want to select.

• To select multiple adjacent worksheets, click the tab of the first

worksheet that you want to select, hold down the Shift key, and
then click the tab of the last worksheet that you want to select.

NOTE: to cancel the selection of multiple worksheets, click the

tab of any unselected worksheet, or right-click the tab of any
selected worksheet, and then click Ungroup Sheets on the
shortcut menu.

• To select multiple nonadjacent worksheets, click the tab of the

first worksheet that you want to select, hold down the Ctrl key,
and then click the tabs of additional worksheets that you want
to select.

• To select all worksheets in a workbook, right-click a worksheet

tab, and then click Select All Sheets on the shortcut menu.
 Navigating Between Worksheets

If a workbook contains many worksheets, all the worksheet tabs may not be visible.
 Navigating Between Worksheets

If a workbook contains many worksheets, all the worksheet tabs may not be visible.
You can use the tab scrolling buttons located at the bottom of the workbook window to
display hidden tabs.
 Navigating Between Worksheets

If a workbook contains many worksheets, all the worksheet tabs may not be visible.
You can use the tab scrolling buttons located at the bottom of the workbook window to
display hidden tabs.

First Tab: displays the

first worksheet tab in
the workbook.
 Navigating Between Worksheets

If a workbook contains many worksheets, all the worksheet tabs may not be visible.
You can use the tab scrolling buttons located at the bottom of the workbook window to
display hidden tabs.

First Tab: displays the Previous Tab: Displays the

first worksheet tab in previous worksheet tab to
the workbook. the left.
 Navigating Between Worksheets

If a workbook contains many worksheets, all the worksheet tabs may not be visible.
You can use the tab scrolling buttons located at the bottom of the workbook window to
display hidden tabs.
Next Tab: displays
the next worksheet
tab to the right.

First Tab: displays the Previous Tab: Displays the

first worksheet tab in previous worksheet tab to
the workbook. the left.
 Navigating Between Worksheets

If a workbook contains many worksheets, all the worksheet tabs may not be visible.
You can use the tab scrolling buttons located at the bottom of the workbook window to
display hidden tabs.
Next Tab: displays
the next worksheet
tab to the right.

First Tab: displays the Previous Tab: Displays the Last Tab: Displays the
first worksheet tab in previous worksheet tab to last worksheet tab in the
the workbook. the left. workbook.
 Navigating Between Worksheets

If a workbook contains many worksheets, all the worksheet tabs may not be visible.
You can use the tab scrolling buttons located at the bottom of the workbook window to
display hidden tabs.
Next Tab: displays
the next worksheet
tab to the right.

First Tab: displays the Previous Tab: Displays the Last Tab: Displays the
first worksheet tab in previous worksheet tab to last worksheet tab in the
the workbook. the left. workbook.

NOTE: When you right-click any of the tab scrolling buttons, Excel displays a list of
all the worksheets in the workbook. You can quickly activate a sheet by selecting it
from the list.
 Renaming Worksheets

To rename a worksheet:
• Double-click the tab of the worksheet that you want to rename. Or, right-click the
worksheet tab, and then click Rename on the shortcut menu
 Renaming Worksheets

To rename a worksheet:
• Double-click the tab of the worksheet that you want to rename. Or, right-click the
worksheet tab, and then click Rename on the shortcut menu. The worksheet name
is selected on the tab.
 Renaming Worksheets

To rename a worksheet:
• Double-click the tab of the worksheet that you want to rename. Or, right-click the
worksheet tab, and then click Rename on the shortcut menu. The worksheet name
is selected on the tab.

• Type a new name, and then press the Enter key, the worksheet tab size adjusts to
fit the name.
 Renaming Worksheets

To rename a worksheet:
• Double-click the tab of the worksheet that you want to rename. Or, right-click the
worksheet tab, and then click Rename on the shortcut menu. The worksheet name
is selected on the tab.

• Type a new name, and then press the Enter key, the worksheet tab size adjusts to
fit the name.

NOTE: Worksheet names can have up to 31 characters and can include letters,
numbers, symbols, and spaces. Each worksheet name in a workbook must be
unique.
 Inserting Worksheets

To insert a worksheet:
• Click the tab of the worksheet to the left of which you
want to insert a new worksheet.
 Inserting Worksheets

To insert a worksheet:
• Click the tab of the worksheet to the left of which you
want to insert a new worksheet.
• On the Home tab, in the Cells group, click the Insert
arrow, and then click Insert Sheet.
 Inserting Worksheets

To insert a worksheet:
• Click the tab of the worksheet to the left of which you
want to insert a new worksheet.
• On the Home tab, in the Cells group, click the Insert
arrow, and then click Insert Sheet.

NOTE: You can also insert a worksheet by clicking the Insert Worksheet button located
on the right side of the last worksheet tab, this inserts a new worksheet after the last
worksheet in the workbook.
 Deleting Worksheets

To delete a worksheet:

• Click the tab of the worksheet that you want to delete.

 Deleting Worksheets

To delete a worksheet:

• Click the tab of the worksheet that you want to delete.

• On the Home tab, in the Cells group, click the Delete

arrow, and then click Delete Sheet
 Deleting Worksheets

To delete a worksheet:

• Click the tab of the worksheet that you want to delete.

• On the Home tab, in the Cells group, click the Delete

arrow, and then click Delete Sheet

• If the worksheet contains data, a dialog box opens asking

you to confirm. Click the Delete button .
 Deleting Worksheets

To delete a worksheet:

• Click the tab of the worksheet that you want to delete.

• On the Home tab, in the Cells group, click the Delete

arrow, and then click Delete Sheet

• If the worksheet contains data, a dialog box opens asking

you to confirm. Click the Delete button .

NOTE: You can also delete a worksheet by right-clicking on it, then clicking on Delete
from the shortcut menu.
 Moving Worksheets

You can move a worksheet to another location in the same workbook, or even to another
location in another workbook.
 Moving Worksheets

You can move a worksheet to another location in the same workbook, or even to another
location in another workbook.
To move a worksheet:
• Right-click the tab of the worksheet that you want to move, and then click Move or
Copy on the shortcut menu. The Move or Copy dialog box opens
 Moving Worksheets

You can move a worksheet to another location in the same workbook, or even to another
location in another workbook.
To move a worksheet:
• Right-click the tab of the worksheet that you want to move, and then click Move or
Copy on the shortcut menu. The Move or Copy dialog box opens
• In the To Book list menu select the name of the
destination workbook.
• In the Before sheet box, click the name of the worksheet
to the left of which you want the selected worksheet to
be moved.
• Click the OK button.
 Moving Worksheets

You can move a worksheet to another location in the same workbook, or even to another
location in another workbook.
To move a worksheet:
• Right-click the tab of the worksheet that you want to move, and then click Move or
Copy on the shortcut menu. The Move or Copy dialog box opens
• In the To Book list menu select the name of the
destination workbook.
• In the Before sheet box, click the name of the worksheet
to the left of which you want the selected worksheet to
be moved.
• Click the OK button.

NOTE: You can also move a worksheet by dragging its tab

to the desired location. As you drag, the mouse pointer
changes to a small sheet and a small black arrow indicates
where the worksheet will be moved when you release the
mouse button.
 Copying Worksheets

You can copy a worksheet to another location in a workbook, or even to another location in
another workbook.
To copy a worksheet:
• Right-click the tab of the worksheet that you want to move, and then click Move or
Copy on the shortcut menu. The Move or Copy dialog box opens
• In the To Book list menu select the name of the
destination workbook.
• In the Before sheet box, click the name of the worksheet
to the left of which you want the selected worksheet to be
moved.
• Select the Create a copy check box.
• Click the OK button.

NOTE: You can also copy a worksheet by holding down the Ctrl key and dragging its tab to
the desired location. As you drag, the mouse pointer changes to a small sheet with a plus sign
on it and a small black arrow indicates where the worksheet will be copied when you release
the mouse button
 MS Excel Views -The Normal View
This is the default view. If you switch to another view and return to it, Excel displays page
breaks.
 MS Excel Views - Page Layout View
Displays the worksheet as it will appear when printed. Use this view to see where pages
begin and end, and to add headers and footers.
 MS Excel Views - Page Break Preview View
Displays a preview of where pages will break when the worksheet is printed. Use this view
to easily adjust page breaks.
 MS Excel Views - Custom Views

Allows you to save a set of display and print settings as a custom view, and then apply it.
 MS Excel Views - Custom Views

Allows you to save a set of display and print settings as a custom view, and then apply it.

To add a new custom view:

• On the View tab, in the Workbook Views group, click on
Custom Views.
• The Custom Views dialog box appears, click on the buttom
Add.
 MS Excel Views - Custom Views

Allows you to save a set of display and print settings as a custom view, and then apply it.

To add a new custom view:

• On the View tab, in the Workbook Views group, click on
Custom Views.
• The Custom Views dialog box appears, click on the buttom
Add.
• The Add View dialog box appears, type a name for the
custom view, and then click OK
 MS Excel Views - Custom Views

Allows you to save a set of display and print settings as a custom view, and then apply it.

To add a new custom view:

• On the View tab, in the Workbook Views group, click on
Custom Views.
• The Custom Views dialog box appears, click on the buttom
Add.
• The Add View dialog box appears, type a name for the
custom view, and then click OK

To apply an existing custom view, custom view:

• On the View tab, in the Workbook Views group, click on
Custom Views.
• The Custom Views dialog box appears, select the view
that you would to apply, then click on the buttom Show.
 MS Excel Views – Full Screen View

Displays the worksheet in full screen mode which hides the Ribbon, Formula bar, and Status
bar. You can exit the Full Screen view by pressing the Esc key.
 Freezing and Unfreezing Panes
 Freezing panes is a useful technique for keeping an area of
a worksheet visible while you scroll to another area of the
worksheet.
 Freezing and Unfreezing Panes
 Freezing panes is a useful technique for keeping an area of
a worksheet visible while you scroll to another area of the
worksheet.
 To freeze panes:
• Select the cell below the row and to the right of the
column that you want to freeze.
 Freezing and Unfreezing Panes
 Freezing panes is a useful technique for keeping an area of
a worksheet visible while you scroll to another area of the
worksheet.
 To freeze panes:
• Select the cell below the row and to the right of the
column that you want to freeze.
• On the View tab, in the Window group, click the Freeze
Panes button, and then click Freeze Panes.
 Freezing and Unfreezing Panes
 Freezing panes is a useful technique for keeping an area of
a worksheet visible while you scroll to another area of the
worksheet.
 To freeze panes:
• Select the cell below the row and to the right of the
column that you want to freeze.
• On the View tab, in the Window group, click the Freeze
Panes button, and then click Freeze Panes.

Scro
ll
 Freezing and Unfreezing Panes
 Freezing panes is a useful technique for keeping an area of
a worksheet visible while you scroll to another area of the
worksheet.
 To freeze panes:
• Select the cell below the row and to the right of the
column that you want to freeze.
• On the View tab, in the Window group, click the Freeze
Panes button, and then click Freeze Panes.

Scro
ll

 NOTE: If any rows or columns in a worksheet are frozen, the Freeze Panes option
changes to Unfreeze Panes. You can unfreeze panes by clicking the Freeze Panes
button, and then clicking Unfreeze Panes.
 Using Templates
 Excel 2010 includes a variety of built-in templates that
you can use to create workbooks such as budgets,
invoices, and calendars.
 To use a template:
• Click the File tab, and then click New. The New page
of the Backstage view displays thumbnails of the
available templates and template categories.
• Do one of the following:
o To use a built-in template, in the Available
Templates section, click Sample templates, select
the desired template, and then click the Create
button.
o To use an online template, in the Office.com Templates section, select a template
category, select the desired template, and then click the Download button.
 NOTE: You can also search Office.com for templates by using the Search box in the
Office.com Templates section.
 References

 California State University, Los Angelos, Information Technology Services,

Microsoft Excel 2010 Part 1: Introduction to Excel.
http://www.calstatela.edu/sites/default/files/groups/Information
%20Technology%20Services/training/pdf/excel2010p1.pdf

 California State University, Los Angelos, Information Technology Services,

Microsoft Excel 2010 Part 2: Intermediate.

http://www.calstatela.edu/sites/default/files/groups/Information
%20Technology%20Services/training/pdf/excel2010p2.pdf