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Introduction to Microsoft Word

This document provides an introduction to Microsoft Word, detailing its interface components such as the File Menu, Ribbon, Tabs, and Quick Access Toolbar. It includes instructions on creating a new document, displaying different views, editing text, and formatting options. Additionally, it covers saving and closing documents, along with various editing and formatting tasks within the application.

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9 views

Introduction to Microsoft Word

This document provides an introduction to Microsoft Word, detailing its interface components such as the File Menu, Ribbon, Tabs, and Quick Access Toolbar. It includes instructions on creating a new document, displaying different views, editing text, and formatting options. Additionally, it covers saving and closing documents, along with various editing and formatting tasks within the application.

Uploaded by

8kzrjhpxs5
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 18

INTRODUCTION TO

MICROSOFT WORD
LYSSA G. SABIAGA, LPT
Quick Access Title Bar
Toolbar
Tell Me

Ribbon

File
Menu
Tabs Groups Dialog Box Launcher

View
Toolbar
Status Bar Zoom
• File Menu: The File tab will bring you into the
Backstage View. The Backstage View is where you
manage your files and the data about them – creating,
opening, printing, saving, inspecting for hidden
metadata or personal information, and setting options.

• Ribbon: An area across the top of the screen that


makes almost all the capabilities of Word available in a
single area.
• Tabs: An area on the Ribbon that contains buttons that are organized in groups. The default tabs are
Home, Insert, Design, Layout, References, Mailings, Review, View and EndNote X5.
• Title Bar: A horizontal bar at the top of an active document. This bar displays the name of the
document and application. At the right end of the Title Bar is the Minimize, Maximize and Close buttons.
• Groups: A group of buttons on a tab that are exposed and easily accessible.
• Dialog Box Launcher: A button in the corner of a group that launches a dialog box containing all the
options within that group.
• Status Bar: A horizontal bar at the bottom of an active window that gives details about the document.
• View Toolbar: A toolbar that enables, adjusts, and displays different views of a document.
• Zoom: Magnifies or reduces the contents in the document window.
• Quick Access Toolbar: A customizable toolbar at the top of an active document. By default the Quick
Access Toolbar displays the Save, Undo, and Repeat buttons and is used for easy access to frequently
used commands. To customize this toolbar, click on the dropdown arrow and select the commands you
want to add.
• Tell Me: This is a text field where you can enter words and phrases about what you want to do next
and quickly get to features you want to use or actions you want to perform. You can also use Tell Me to
find help about what you're looking for, or to use Smart Lookup to research or define the term you
entered.
• Contextual Tabs are designed to appear on the Ribbon when certain objects
or commands are selected. These tabs provide easy access to options specific
to the selected object or command. For example, the commands for editing a
picture will not be available until the picture is selected, at which time the
Picture Tools tab will appear.

•To Create a New Word Document:


1) Click the File tab
2) Click New
3) Click Blank Document
• To Display Different Views: 1) Click the View tab
• 2) Click on the desired view

• View Options:
• Read Mode: Displays as much of the content of the document as will fit in the screen.
• Print Layout View: Shows a document as it appears on a printed page.
• Web Layout View: Shows a document as it appears in a web browser.
• Outline View: Shows the structure of a document, which consist of heading and body text.
• Draft View: Displays the content of a document with a basic layout.
• ~OR~

• 3) Click a View button on the View Toolbar in the lower right corner of the Status Bar
• Editing and Proofing Documents
• Selecting Text
• Select a word: Click and drag or double-click on the word
• Select a sentence: Click and drag or click in the sentence while holding down the CTRL
key
• Select a paragraph: Click and drag or triple-click in the paragraph or double-click in the
selection area to the left of the paragraph
• Select a block of text: Click and drag or click to the left of the first word, hold down the
SHIFT key, and then immediately click to the right of the last word
• Select a line: Click and drag or click in the selection to the left of the line
• Select an entire document: Triple-click in the selection area or hit the CTRL + A keys
• Undo an action: On the Quick Access Toolbar click the Undo key
• Deleting Text
• When deleting text in your document you can either use the Delete key or
To Cut Text:
the Backspace key. The Delete •Click onkey deletes text to the right of your cursor
•Select the text you want to move
the Cut icon

while the Backspace key deletes text to the left of your cursor.
located on the Home tab in the Clipboard group

• Cut, Copy and Paste


• Often times you will need to move text from one location in a document to
another, or to a different application. In this case you will perform a Cut
and Paste. To reproduce a specific part of a document and place it
elsewhere, you will perform a Copy and Paste.

To Cut Text:
•Select the text you want to move
•Click on the Cut icon
To Copy Text:
•Select the text you want to copy
•Click on the Copy icon located on the Home tab in the
Clipboard group

To Paste Text:
•Click in the area of the document where you want to paste
your text
•Click on the Paste icon located on the Home tab in the Clipboard group
• Formatting a Document
• To Make Font Changes:
• Select the desired text that you
want to format
• Choose commands from
• the Font group on the
• Home tab
• For additional formatting options,
click on the Dialog Box
Launcher in the lower-right
corner of the group to launch the
• You can also use the MiniToolbar. The Mini Toolbar is
activated when you select text to be formatted. This
toolbar is miniature and semi-transparent to help you
work with fonts, font styles, font sizing, alignment, text
color, indent levels, and bullet features.
• Live Preview
• Using Live Preview temporarily applies formatting on selected text or objects whenever a
formatting command is hovered. This allows you to quickly preview how the formatting options
will look before they are made.

• Select the desired text that you want to format


• On the Home tab, in the Font group, do any of the following:
• Click the arrow next to the Font box and move the pointer over the fonts that you want to preview.
• Click the arrow next to the Font Size box and move the pointer over the font sizes that you want to
preview.
• Click the arrow next to the Text Highlight Color button and move the pointer over the highlight or fill
colors that you want to preview.
• Click the arrow next to the Font Color button and move the pointer over the font colors that you want
to preview.

• When you finish previewing the formatting choices, do one of the following:
•  To apply the previewed formatting, click the selected font name, size, or color in the list.  To
cancel live previewing without applying any changes, press ESC.
• Formatting a Paragraph
• A paragraph is a select group of text that can have its own formatting
characteristics, such as alignment, spacing and styles.
•
• Select the desired paragraph(s) that you want to format
• Choose commands from the Paragraph group on the Home tab
• For additional formatting options, click on the Dialog Box Launcher in
the lower-right corner of the group to launch the Paragraph dialog box
• You can also use the
MiniToolbar.
• Click the File tab
• Click Print

• This view includes print


preview, print commands, as
well as the print settings:
• Saving and Closing a New Document

• To Save a New Document


• On the Quick Access Toolbar, click the
Save button

• ~OR~
• Click the File tab
• Click Save As
• Select the location, the Save As dialog
box will appear
• In the File Name field, type the name of the document
• Click Save

• To Close a Document
• Click the File tab, and then click Close
• If a Microsoft Office Word dialog box appears displaying a “Do you want to
save…?” message:

• Click Save to save, Don’t Save to discard changes, or Cancel to close the
dialog box.
ACTIVITY 1 IDENTIFY
THE DEFFERENT
PARTS OF THE
MICROSOFT
1. ACTIVITY 1. 5. 6.

ACTIVITY:
7.
2
3. 4. 8.

9. 10. 11.

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