OBJECTIVE/S:

The learners…
1. describe Microsoft Excel functions;
2. use selected functions of Microsoft Excel functions in
problem
solving; and
3. value the importance of using Microsoft Excel.
What’s In?

In our previous lesson, we have discussed

Microsoft Word as one of the powerful applications
of Microsoft Office Suites. Microsoft Word has
become widely used because of its features which
people use to perform various tasks.
 Besides Mail Merge, another feature of
Microsoft Word is its ability to insert different
kinds of materials such as pictures, clipart,
shapes, SmartArt, chart, and screenshot
that help enhance a word document. With
these materials, users were able to create a
layout based on their likings.
What is It?

What is a spreadsheet?

It is a software application that enables a

user to save, sort and manage data in an
arranged form of rows and columns.
Beyond arithmetic operations, spreadsheets
provide invaluable tools such as functions that are
very useful in calculating data. As a result,
spreadsheets have become one of the widely
usedis software
the mostprograms, and MS
commonly Excel
used spreadsheet
Spreadsheets can be tool.
analysis,
used compute student’s to grades,
determine statistical
keep track
business accounts and inventories, and manage
databases. Spreadsheets are made up of the
following:
Columns – identified
with alphabetic headings
Rows - identified
with numeric headings
Cells – are the intersection of rows and columns
Cell Reference – also known as cell
address that identifies a cell on a worksheet.

- B2 and D4 are examples of cell

references
- Use cell reference when creating formulas in
Excel to ensure that your formulas are
accurate. Take a look at the table below, instead
of using the actual values which are 5, 10, and
20 use the cell references A1, A2, and A3.
 Active Cell – the currently
selected cell in a spreadsheet
and is indicated by a bold
outline that surrounds the cell
- B5 is the active cell
 Texts or labels – It identifies
the purpose of a cell, it can be a brief
instruction, a title or caption.
Number data or constant – a value that
doesn’t change and is directly inserted into a
cell.
Formula (mathematicalequations) –
an expression that calculates the value of a
cell.
 Mathematical Operators
– MS Excel uses standard
operators for formulas.
 Functions- These are pre-defined
formulas that are already available in MS
Excel.
Examples of Formula
Note: A formula always begin with an equal
(=) sign.
Commonly Used Excel Functions
SUM – Adds all the numbers in a range of
cells.
COUNT - Counts the number of cells that
contain numbers.
MIN - Returns the smallestnumberin a set
of values.
MAX - Returns the largest value in a set of
values.
AVERAGE - the average
Returns mean) of (arithmetic
the arguments
SUMIF – Adds the cells specified by a given
condition or criteria. SUMIF function has the
following syntax: SUMIF(range, criteria,
sum_range)
Range - The range of cells that you
want to evaluate based on a given criteria.
Criteria – It determines which cells will be
added.
Sum_Range – These are the cells containing
numeric values and the cells to add if the
condition is met.
For example, you want to find the total ratings of
the teachers in terms of the product’s quality. The
formula to use to get the total ratings of the
teachers is shown below.
Sometimes the use of
sum_range is optional just like
in the example below. The
formula in the following
example will add the total
scores of the students which
are higher than 10. Students
with scores lower than ten
will not be added.
AVERAGEIF - Returnsthe average (arithmetic
mean) of allthe cells in a range that
meet a given criteria. AVERAGEIF function
has the following syntax: AVERAGEIF(range,
criteria, average_range)
Range - The range of cells that you want to
apply the criteria.
Criteria – It determines which cells to
average.
Average_Range – These are the cells
containing numeric values and the actual set of
cells to average.
For example, you want to get the average of the
students’ ratings in terms of the product’s
quality. The formula to use to get the average
rating of the students is shown below.
COUNTIF - Counts the number of cells within a range that
meet a single criterion that you specify. COUNTIF function
has the following syntax:
COUNTIF(range, criteria)
• Range – The range of cells to count.
• Criteria – The criteria that determines which cells to be
counted.
The formula =COUNTIF(I3:I7,”YES”) will count
the number of
respondents that voted for “Yes”.
If you want to count the number of students who got
grades of 90
and above in the first quarter you can use the formula
below.
The example below shows the formula on how to
count the number of students who got grades of
85 and above from the first to the second quarter.
IF – This function is one of the most popular functions in
Excel. It can perform a logical test and returns
one value if TRUE, and another value if FALSE. The
following is the syntax of IF function: IF(logical_test,
value_if_true, value_if_false)
Logical Test - A value or logical expression that
can be evaluated as True or False.
Value if True – The value to return
if the logical test or logical expression
evaluates to TRUE.
Value if False – The valueto return if the logical
test or logical
expression evaluates to FALSE.
The table below shows the formula to display
“Passed” if the student’s average is 75 and above,
and “Failed” if the average is below 75. Since the
cell reference H2 has the value of 73.6, “Failed”
will be displayed. But not in the case of cell
references H3 and H4, since their values are
higher than 75 “Passed” will be displayed.
What’s More?
Direction: Using the tables below
create the formula that will solve the
given problems. Write your answer on
a separate sheet of paper.
1. Count the number of products where price is
less than 500.
2. Display “Within the Budget” if the total amount
is less than 1,500. Otherwise “Over the Budget”
will be displayed.
Use the table
below to answer
number 3.
3. Show the
total sales
for the
month of
August.
Use the table below to
answer numbers 4, 5,
and 6.
4. Count the number of
orders delivered in Lake
Sebu.
5.Count the
number of
television orders.
6.Count the number
of items that are
less than 15.
Use the table below to answer
numbers 7, 8, 9, and 10.

7. Count the number of

respondents.
8.Show how many respondents
are having glucose level of
more than 90.
9. Compute the average of
glucose level.
10.Count the number of
respondents whose age is
older than 50.
What I Have Learned
In this lesson we have learned that a
spreadsheet is an application that enables a user to
save, sort and manage data in an arranged form of
rows and columns. Spreadsheet can be used to
calculate students’ grades, track inventories, and
even manage databases. One of the widely used
spreadsheet programs is the Microsoft Excel. MS
Excel allows users to organize, format and calculate
data using formulas and functions.
 With Excel formulas and functions, many
operations and tasks are performed automatically.
Users can type numbers or value directly into the
formula or use cell references, so the formula can
use any data found in the referenced cells. Some of
the many functions of MS Excel are SUM, AVERAGE,
COUNT, MIN, MAX, SUMIF, AVERAGEIF,
COUNTIF, and IF. These
functions are pre-defined,it means
that these functions are already available in MS
Excel.
What I Can Do
Answer the following questions and write
your answer on a separate sheet of paper.
1. What is the importance of using Microsoft
Excel?
2.Determine other instances where you can
use the COUNTIF, SUMIF, and AVERAGEIF
functions.
3. How does Excel interpret data?
Assessment
Modified True or False: Write TRUE if the statement is correct.
If the statement is false, change the underlined word or
phrase to make the whole statement correct. Write your
answer on a separate sheet of paper.
1. Microsoft Excel can perform
mathematical equations.
2. Range, criteria, and logical test are
part of the
AVERAGEIF syntax.
3. Excel formulas always begin with a sign.
4. Excel can be used to create a database
 5. Column J and row 9 is also referred to as
cell 9J.
6. AVERAGE function used to get the
average of a
certain range of cells if a condition is met.
7. SUMIF function adds all the numeric
values in a range of cells, ignoring those which are not
numeric, and place the result in a different cell.
8. Both IF and AVERAGEIF can
perform a logical test.
9. Asterisk (*) symbol is used to multiply
items in
Excel.
 10. SUMIF function adds values that meet
a given
criteria.
11. IF function can have two results.
12. Functions are
mathematical equations that calculates the value of a
cell.
13. The intersection of rows and columns
is called
cell reference.
14. AVERAGEIF function returns
the arithmetic
mean of all the cells in a range that meet a given criteria.
15. In Excel,the activecell is indicated
Answer the following questions and write your
answer on a separate sheet of paper.
1. How can Microsoft Word and Excel help you as
a student?
2. Why do you think Microsoft Word and Excel is
important in your track and when you will have
your job?