Lesson 5 Advanced Functions in MS Excel1
Lesson 5 Advanced Functions in MS Excel1
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The Anatomy of a Formula
=PI(1* A8 ^ 7 + 6 - 1)
Reference Constants
Functions Name of specific
Values entered
Built-in Formulas directly into a
cell to use
formula
Commonly used Functions
FUNCTION PURPOSE
=SUM Calculates the SUM of the values of a range of cells.
=AVERAGE Calculates the ARITHMETIC MEAN of a range of cells or values.
=MAX Gives the MAXIMUM value in a range of cells or values.
=MIN Gives the MINIMUM values in a range of cells or values.
=COUNT Counts the number of cells in a range of cells or values.
Shows a series of calculations using the same formula, but a
=IF different value for each calculation to determine whether the
formula is true or false.
Other Specialized Functions
FINANCIAL FUNCTIONS
Computes the payment required to amortize a loan over a
PMT specified number of periods.
Computes the interest portion of an individual loan payment,
IPMT assuming a constant payment and interest rate.
Computes the number of periods required to amortize a loan,
NPER given a specified payment.
SLN Calculates a straight-line depreciation for an asset.
Other Specialized Functions
LOGICAL FUNCTIONS
IF Applies a logical test that results in a True or False.
Nested IF Creates a hierarchy of tests.
Returns FALSE if any of its arguments are false, and returns TRUE
AND only if all of its arguments are true.
Other Specialized Functions
TEXT FUNCTIONS
CLEAN Removes all nonprintable characters.
CONCATENATE Combines text from multiple fields into one cell.
EXACT Compares two text strings to see if they are the same.
LEFT Returns the first num_characters in a text string.
UPPER Converts text into all-uppercase characters (SHIFT + F3).
Other Specialized Functions
DATE & TIME FUNCTIONS
TODAY() Inserts the current date
NOW() Inserts both the current date and time.
WEEKDAY Returns the day of the week for a specific date.
DAYS Calculates the number of days between two dates.
Other Specialized Functions
VLOOKUP/
IF Function HLOOKUP
Function
How to Use the IF Function
1. Create the table with rows & columns of
data.
2. Determine the IF Criteria or Conditions.
3. Select the desired cell to put the results in.
4. Go to the HOME/FORMULA tab, find the
AUTOSUM Command.
How to Use the IF Function
Cell Returned
Reference Values
=IF(B12>=75, “PASSED”,”FAILED”)
IF Function
Criterion
Formula
VLOOKUP / HLOOKUP Function
VLOOKUP – Vertical
HLOOKUP - Horizontal
How to Use the VLOOKUP
Function
1. Create the table with rows & columns of data.
2. Create the LookUp Table (your criteria). Values
must be in ASCENDING ORDER.
3. Select the desired cell to put the results in.
4. Go to the HOME/FORMULA tab, find the
AUTOSUM Command.
How to Use the VLOOKUP
Function
5. Click the MORE FUNCTIONS.
6. Search VLOOKUP in the dialogue
box and select the function.
7. Click OK.
How to Use the VLOOKUP
Function
8. In the LOOKUP_VALUE box, type or select the
reference cell.
9. In the TABLE_ARRAY, select the entire LOOKUP
TABLE. Make it ABSOLUTE (Press F4).
10. In the COL_INDEX_NUM, type 2.
11. In the RANGE_LOOKUP, type TRUE (closest
match)or FALSE (exact match).
VLOOKUP / HLOOKUP Function
=VLOOKUP(B12,$N$3:$P$7,2,TRUE)
IF Function Vlookup
Formula Table