ICT integrated into

Curriculum and
Instruction
Productivity Applications
(Word Processing)
 Reflection on the Previous Session
• What hindrances did they face while creating their
resumes/C.V’s on MS- Word?
• What ambiguity/confusion, etc. they still have in
mind related to any of the
• activities/strategies of the previous session?
• What was the best activity and Why?
• Which activity needed further improvement? How?
 Objectives of the Session-8
After the completion of this session, the trainee teachers will be
able to:
• Edit text
• Format text
• Create and customize table
• Print table in word processor.
 Previous Knowledge
• What is MS-Word used for?
• What is the difference between Save and Save as?
 Introduction-Edit text
• Editing text means to make changes in the text. Entering, deleting and
moving text in a document refers to text editing

1. Inserting text in the document

• Text (letters, numbers etc) can be inserted into document at insertion
point with the help of keyboard.
• The following steps are required to insert text in a word document.
– Move the cursor to an appropriate position in the document.
– write the text with keyboard
 Introduction-Edit text
2. Selecting text in a document
• Mouse or keyboard can be used to select text in a document for editing.
I. Selecting text with mouse
• Click the left mouse button to the left of the text that is to be selected hold down the left mouse
button and drag the cursor to the end of text, release the mouse button. The selected text will be
highlighted in the document.
II. Selecting text with keyboard
• Keyboard is also used to select the text words, sentences and paragraphs.
• Move the cursor to the beginning of the word, sentences and paragraphs that is to be
• selected.
• Hold the shift key and press the required arrow key to move to the end to word, sentence or
paragraph.
• The selected text is highlighted in the document.
 Introduction-Edit text
3. Deleting text in the document
Deleting text means to remove text from the document.

Steps for deleting text

• User may use backspace button on the keyboard, which will
erase the text left side of the cursor.
• User may use delete button, which will delete the text at
the right side of the cursor.
• User may first select the required text and then press
delete button on keyboard.
 Introduction-Edit text
4. Moving or coping text to a new location in document
Copy-Paste option is used to take the duplicate of the text by copy it and paste it
where required. This option does not remove the text from the source location.
The Cut-Paste or Move option is used to move the text from one place to another
place. When users Cut or Copy text, it gets placed on the clipboard. Clipboard is a
temporary storage place in computer memory. It is used temporarily for data that is
being copied or moved.
To Copy or Cut a paragraph
• Select the paragraph
• Choose Copy or Cut on the home tab in the Clipboard group. This paragraph is
copied or Cut.
It gets placed onto the clipboard. Or use Ctrl + C to Copy text and Ctrl + X to Cut
text.
• Move the mouse cursor to the place where the paragraph is to be placed and
click.
• Choose Paste command on the Home tab, in the Clipboard group. Or Use Ctrl + V
to Paste text.
• The paragraph appears at the new place.
 Introduction-Format text
• Character and paragraph formatting commands are found on
the Home tab of the Ribbon.
• To apply any of the formatting options, first select the text
and then click the button or check box for the option(s) that
you want to apply
• Text formatting involves changing the font, size, color, and
spacing of characters, as well as applying bold, italics,
Underline and various other commands. Commonly used
commands are found in the Font group, under the Home tab.
 Introduction-Format text
• Paragraph Formatting
• Paragraph formatting involves changing the alignment, line
spacing, or indentations of paragraphs.
• Commonly used commands are located in the Paragraph
group, under the Home tab, while more commands can be
found in the Paragraph Dialog Box. The Paragraph Dialog Box
can be accessed by clicking the Paragraph Dialog Box
Launcher
 Introduction-Format text

Bold Italic Under

Line
Norm
 Introduction-Format text
Font Type Font Size
Font colour
Alignment of text
 Introduction- Create and Customize table
Creating a Table Using the Table Menu
• Tables are useful for presenting text
information and numerical data in a neat
and orderly fashion. A Table consists of
rows and columns that intersect to form
boxes called cells, which you can then fill
with text, numbers, or graphics. You can
also format your table for added effect
(e.g. make the lines within the table
visible or invisible).
• Creating a Table Using the Table Menu
1. Click the Insert tab
2. Click the Table icon
3. In the Insert Table drop-down menu, move
your mouse pointer over the boxes until you
have the number of rows and columns that
you want in the table
 Introduction- Create and Customize table
Creating a Table Using the Insert Table Command
• If you need to create a table that
contains more than 10 columns
and/or 8 rows, then you can use the
Insert Table command to designate
how many columns and rows to enter
into your table.
• Insert Table Command:
1. Click the Insert tab
2. Click the Table icon
3. In the Insert Table drop-down, click
Insert Table
4. In the Insert Table dialog box, enter
the Number of columns and
rows for the table
5. Click the OK button
 Accessing the Table Tools
• Tables have their own set of editing tools accessible by a
context sensitive tab on the Ribbon. To access this tab,
click a table in your document and the Table Tools tab will
appear in the Ribbon. From these tabs, you can modify
the Design or the Layout of your tables
 Inserting Rows and Columns
• Using Insert Controls to quickly
add Rows and Columns
• The Insert Controls allow you to
quickly add rows and columns to
your table using a mouse. The
Insert Controls will appear right
outside your table when you move
your cursor above or the left of two
existing columns or rows.
• Hover your cursor just to the left of
two existing rows
• The Insert Control option will
appear. Click the Insert Control to
add a row
 Inserting Rows and Columns
• Using the Table Tools Layout Tab to
Insert Rows and Columns
1. Click in the cell that you want to
insert a row or column around.
2. Click the Layout tab for Table Tool
3. In the Table Tools - Layout tab, click
Insert (Above, Below, Left, Right) to
insert a row or column
 Deleting Cells, Rows, Columns, and
Tables
•
1. Select the rows, columns, cells, or
whole table that you want to delete.
2. Click the Layout tab for Table Tools
3. In the Table Tools - Layout tab, click
Delete
4. In the Delete drop-down menu, click
Delete (Cells, Columns, Rows, or
Table)
 Splitting Cells
• Click in the cell(s) that you
want to split.

• Click the Layout tab for Table

Tools
• In the Table Tools - Layout tab,
click Split Cells
• In the Split Cells dialog box,
enter the Number of rows
and columns into which you
want to split the cells
• Click OK button
 Merging Cells
• Select the cells that you want
to merge.
• Click the Layout tab for Table
Tools In the Table Tools Layout
tab, click Merge Cells
• Click OK button
 Border and shading
• Word automatically applies a
1/2point border and white
background mean no shading
to all table and table cells.
• To emphasize certain aspects
of the table user may add,
remove or modify table borders
or add shading to certain cells
rows or columns in the table.
 Adding borders
• Select the cell(s) user want to
apply borders to
• To select the entire table, click
the Table move handle
• From the Ribbon, select the
Design command tab.
• In the table styles group click
on the Borders
• Select the Border tab
• In the setting style, color and
width section, select the
desired border options
 Adding Shading
• Select the cell(s) user want to apply
Shading to
• From the Ribbon, select the Design
command tab.
• In the Table Styles group click on
the BORDERS Select the Borders
and Shading
• Select the Shading tab
• To select a shading color, under
Fill , select the desired shading
option
• Under Patterns, from the style
pull down list, select the desired
shading pattern
• Apply to pull-down list, select
where you want the color applied
• Click Ok, the changes are applied.
 Activity 1:
MS Word Practice:
• Group A to read Handout 8.1 (A) and perform the following
tasks using the mouse option
– Type some text of your choice in word document (you can take help from any
resource).
– Select some appropriate Headings in a document.
– Bold and Underline it.
– Copy the text and Paste it at other place/position in the document.
– Delete text.
• Group B to read Handout 8.1 (A) and perform the following tasks
using the Keyboard option
• Type some text of your choice in word document (you can take help from any
resource).
• Selecting some text in this document.
• Bold and Underline it.
• Copy the text and Paste it at other place/position in the document.
• Delete text.
 Activity 2:
MS Word Practice: Text Formatting
• Group A: Size of Text • Group–B: Font Style of Text
– Type five lines of text of your choice (you – Type five lines of text of your choice
can take help from any resource). (you can take help from any resource).
– Select some or all of the text to modify. .
– Use the font size box to resize the text. – Select some or all of the text to
– Preview the Text. modify
– Use the font style box to change the
text styles.
• Group C: Color of Text – Preview the Text.
– Type five lines of text of your choice (you
can take help from any resource).
– Select some or all of the text to modify.
Required Resource:
– Use the Color box to change the color of
selected text. Handout 8.1 (B)
– Preview the Text.
 Activity 3:
MS Word Practice: Draw a Table
• Using table features, draw your class timetable.
• Enter the data.
Required Resource:
• Save the table on desktop. Handout 8.1 (C)
• See the preview of table.
• Share it for presentation on multimedia.
 Assignment

• Complete the Worksheet 8.1

 Assessment
• What is text editing in word document?
• What is text formatting in word processing?
• How can we draw tables in MS Word?
 Home Assignment
• Create a word document on your choice
of topic and add all the learnt and
practiced concepts of the day in it.
Email/WhatsApp the final document to
the trainer’s provided Email/WhatsApp
Number or save them in your
USB’s/personal laptops
 Teaching Strategies
Following strategies have been used in today’s session:
• Group Work
• Discussion
• Activity based method
• Gallery walk
• Individual reading
• Worksheet
 Reflection of the Session
• Which learned strategy did you like more and why?
• Which strategy/activity you propose to improve
further? How?
• Which strategy/activity do you foresee you can apply
in your classrooms and what possible impact do you
think this activity will have on your students?