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Office Technology and Tools

The document outlines essential office technologies and tools for modern workspaces, focusing on Microsoft Office and Google Workspace. It details key applications such as Word, Excel, PowerPoint, and their features, as well as Google tools like Docs, Sheets, and Drive for collaboration and productivity. Additionally, it discusses office automation systems and emerging technologies like AI and IoT that enhance data management and organizational efficiency.

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micooaing11
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27 views20 pages

Office Technology and Tools

The document outlines essential office technologies and tools for modern workspaces, focusing on Microsoft Office and Google Workspace. It details key applications such as Word, Excel, PowerPoint, and their features, as well as Google tools like Docs, Sheets, and Drive for collaboration and productivity. Additionally, it discusses office automation systems and emerging technologies like AI and IoT that enhance data management and organizational efficiency.

Uploaded by

micooaing11
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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OFFICE

TECHNOLOGY
AND TOOLS
Administrative Office and Management
OFFICE TECHNOLOGY AND
TOOLS
Essential office technologies for a
modern, smart workspace. The right
modern office tools will enable your team
to stay connected, organized, and
productive, whether they’re at their desks
or working from home.
OVERVIEW OF OFFICE
SOFTWARE
Microsoft Office
Google workspace
MICROSOFT OFFICE
Microsoft Office is a suite of applications
designed to help with productivity and
completing common tasks on a computer.
EXAMPLES OF MICROSOFT
OFFICE

 Microsoft Word- Used to


make professional-quality
documents, letters, reports,
etc., MS Word is a word
processor developed by
Microsoft.
KEY FEATURES OF
MICROSOFT WORD
1. Document Creation and Editing
- Create new documents from scratch or use templates for reports, resumes, letters,
and more.
2. Formatting Tools
- Extensive formatting options including bold, italics, underline, strikethrough,
subscript/superscript, and highlighting.
3. Templates
- Pre-designed templates for various document types which can save time in
document creation.
4. Tables
- Insert and format tables for better organization of data and information.
5. Images and Graphics
 - Easily insert and modify pictures, shapes, SmartArt, and charts.
EXAMPLE OF MICROSOFT
OFFICE 
Microsoft Excel- Microsoft
Excel is a spreadsheet editor
developed by Microsoft for
Windows, macOS, Android,
iOS and iPadOS. It features
calculation or computation
capabilities, graphing tools,
pivot tables, and a macro
programming language
called Visual Basic for
Applications (VBA).
KEY FEATURES OF
MICROSOFT EXCEL
 1. Spreadsheet Creation. Excel allows users to create spreadsheets that
consist of rows and columns, forming cells where data can be entered.
 2. Formulas and Functions: Excel supports a vast array of built-in functions
(such as SUM, AVERAGE, VLOOKUP) that allow users to perform calculations
and data analysis easily. Users can also create complex formulas to
manipulate data.
 3. Data Analysis Tools: Features like PivotTables and PivotCharts provide
powerful ways to summarize, analyze, and visualize data for better decision-
making.
 4. Charting and Graphing: Excel offers various chart types (like bar, line,
pie, and scatter plots) to help visualize data and trends graphically.
 5. Data Formatting: Users can format cells to display data in various styles,
including currency, percentages, dates, and custom formats, which enhances
the readability of the data.
EXAMPLE OF MICROSOFT
OFFICE PowerPoint – With PowerPoint on your PC,
Mac, or mobile device, you can:
Create presentations from scratch or a
template.
Add text, images, art, and videos.
Select a professional design with PowerPoint
Designer.
Add transitions, animations, and cinematic
motion.
Save to OneDrive, to get to your presentations
from your computer, tablet, or phone.
 Share your work and work with others,
MICROSOFT OFFICE
GOOGLE WORKSPACE
Google Workspace is a collection of cloud
computing, productivity and collaboration
tools, software and products developed
and marketed by Google. It consists of
Gmail, Contacts, Calendar, Meet and Chat
for communication; Drive for storage; and
the Google Docs Editors suite for content
creation.
GOOGLE WORKSPACE
Gmail: Gmail is a secure email service with labels, searches,
and filters that help you organize your inbox. You can also use it
to chat with colleagues and customers.
Google Calendar: A calendar helps you schedule events,
meetings, and deadlines. It also allows sharing of your calendar
with others.
Google Drive: Drive is a cloud storage service that lets you
store files, documents, and photos. You can connect to your files
from any device and share them with others.
 Google Docs: Docs is a word processing app that lets you
create and edit text documents. It has templates,
commenting, and version history that makes collaboration
easy.
 Google Forms: A tool for creating surveys, quizzes, and forms
for collecting responses and analyzing data easily.
GOOGLE WORKSPACE
Google Sites: A website creation tool that helps users
build websites without any coding knowledge, useful
for team or project sites.
Google Sheets: A spreadsheet program that allows
users to analyze data, create charts, and perform
calculations collaboratively in real-time
. Google Slides: A presentation tool for creating and
sharing slide decks. It supports collaboration and
includes various themes and templates for easy
design.
 Google Meet: A video conferencing platform
integrated into Google Workspace, allowing users to
COLLABORATION FEATURES
- Real-time Collaboration: Many of the applications (like Google Docs,
Sheets, and Slides) allow multiple users to work on the same document
simultaneously, seeing each other’s changes in real-time.
- Comments and Suggestions: Users can leave comments, suggest edits,
and reply to feedback within documents, making the review process easier.
 - Version History: Users can view previous versions of documents, restore
earlier versions, and see who made specific changes.
GOOGLE WORKSPACE
DATA MANAGEMENT AND
RECORD
Records management is thus concerned
with making sure necessary records are
stored, organized, archived, and handled
appropriately. Records contain the data
but aren’t themselves the data. So, data
management is concerned with ensuring
the data within those records can be used
by the business.
INTRODUCTION TO OFFICE
AUTOMATION AND
EMERGING TECHNOLOGIES
An office automation system is a tool that
enables data to move from one system to
another on its own without human
intervention and inaccuracies. These
tools help organizations collect, manage,
and analyze securely to accomplish
everyday tasks and processes.
COMMON COMPONENTS OF
OFFICE AUTOMATION
- Word Processing Software: (Microsoft Word, Google Docs): For
creating and editing text documents.
- Spreadsheet Tools: (Microsoft Excel, Google Sheets): For data
organization, calculations, and analysis.
- Email and Communication Systems: Microsoft Outlook,
Slack): For internal and external communications.
- Calendar and Scheduling Tools: ( Google Calendar, Microsoft
Outlook Calendar): For managing appointments and meetings.
- Document Management Systems: (SharePoint, Google Drive):
For storing, organizing, and sharing documents and files.
EMERGING TECHNOLOGY
 Artificial Intelligence (AI) and Machine Learning
 Internet of Things (IoT):
 Blockchain Technology
 Augmented Reality (AR) and Virtual Reality
(VR):
 5G Technology
THANK YOU!

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