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Microsoft Access

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14 views

Microsoft Access

Uploaded by

minthihakyaw572
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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What is a database?

A database is an organized collection of data. A


database program is software which stores
and retrieves data in a structured way.
There are two types:
flat-file databases and relational databases.
Flat-file databases
A flat-file database stores its data in one table,
which is organized by rows and columns.
• All databases store data using a system of
files, records and fields:
• A field is a single item of data, such as a Name
or DateofBirth . Each field contains one type of
data, for example numbers, text or a date.
• A record is a collection of fields,
for example, all the information about one
person or one item.
• A file is an organised collection of records. A
file can have one or more tables within it.
• Primary
Most tables will have a primary key field that
holds unique and is the field used to identify
that record.
• Foreign key fields
Some tables will have one or more foreign key
fields. A foreign key field in one data table stores
values from a primary key field in another table.
Data types and sub-types
Text : Alphanumeric data can store characters (text) or numeric data
(numbers) that will not be used for calculations.
Number: A numeric data type is used to store numeric values that
may be used for calculations.
There are different types of numeric field including: –
an integer field or a long integer field.
long integer field: if it is going to contain three or more digits –
decimal sub-type, which will allow a large number of decimal
places. currency :which will allow currency formatting to be added
to the display. This includes currency symbols and regional symbols.
date and time: which stores a date and/or time as a number.
Boolean : stores data as 0/-1 but can display it as Yes/ No (or
True/False, 0/1).
• Relational databases
A relational database stores data in more
than one linked table, stored in a file. Relational
databases are designed so that the same data is
not stored many times.
Advantages of relational databases
• Duplicated Data is reduced.
• Database space is not wasted (due to
unnecessary duplicated data.
• Quicker to enter Data as there are less
duplicates.
• Quicker to update Data
• One to One relational database
• One to many relational database

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