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Steering Committee Presentation Template

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200 views13 pages

Steering Committee Presentation Template

Uploaded by

user308
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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SAGIT 3.

4 Project
Steering Committee Presentation

Presented to

Presented by and date

© 2023 Princeton University OIT


Project Objective
The objective of this project is to transform OIT to … including process improvements

The key benefits are:


• One OIT

• Quicker better service

Success criteria:
• 80% adoption

© 2023 Princeton University OIT 2


Role of the Steering Committee
 Makes policy level and other major project decisions

 Serves as a vocal and visible project champion throughout their respective organizations

 Is typically chaired by the (Executive) Sponsor and meets for updates at major milestones
throughout the project

© 2023 Princeton University OIT 3


Agenda

High-level project Upcoming Issues & Risks Decisions needed


phases and Activities • Impact analysis from Steering
timeline • Near completion deliverables • Mitigation possibilities Committee
• Progress to date • Upcoming milestones • Policy/Business rules

• Milestones • Significant scope changes

• Overall status • Timeline changes

• Financial Standing • Resources

* All with recommendations from


the project team

© 2023 Princeton University OIT 4


Project Phases Timeline: Sample A

Jan Apr July Oct


Requirements SAGIT Testing Sunset old system

Feb May Aug


Product Selection Installation & Configuration Go-Live

© 2023 Princeton University OIT 5


Project Phases Timeline : Sample B
X/X X/X X/X X/X X/X X/X X/X X/X X/X X/X X/X X/X X/X X/X

Discovery

Stakeholder Analysis

Description

Description

Selection

RFPs

Description

Description

Implementation

Description

Description

Go-live

We are here

© 2023 Princeton University OIT 6


Key Project Deliverables – Sample A
Key Project Deliverables Due Date Status
Elicit Requirements 1/1/2019 Completed

RFP 1/21/2019 Completed

Select Solution 2/17/2019 Completed

Contract reviews & ASR 3/17/2019 In progress

Get SAGIT funding 4/17/2019 In progress

Project Kickoff 5/1/2019 Delayed

Configurations & Integrations 8/1/2019 Not Started

© 2023 Princeton University OIT 7


Progress to Date : Sample
B Budget

Re-
main-
Contingency
Key Project Milestones Date ing
Completed Requirements 1/1/2019

Selected Solution 3/1/2019

Signed contract with vendor 4/1/2019


Spent
Com
Finish testing mitted

Go-live Actual spend = $300,000


Expected spend =$475,000
Remaining contingency =$50,000

% of budget spent= 37
% of project completed = 22

Financial Status = Good

© 2023 Princeton University OIT 8


Upcoming Activities

Activity Target Completion Date


Training June

Data migration July

Go-live First week of August

© 2023 Princeton University OIT 9


Issues/Risks
 Key department x has competing priorities that are pulling away resources from this
project
• Mitigation: devote more PM time to outreach

 Some new features activated within the product have hampered performance
• Mitigation: working with vendor to find a fix

© 2023 Princeton University OIT 10


Decisions Needed : Sample A
 Change current process to require registrants to upload photo instead of get pictures
directly from Tigercard office – project team recommendation

© 2023 Princeton University OIT 11


Decisions Needed : Sample B

Options & Features Pros Cons


(A) Buy SaaS solution • Vendor will provide lot of • Will have to modify a few
• $80,000 annually training and support resources minor business processes
• Go-live in 3 months from purchase date to match software
• Huge annual cost

(B) Build custom solution • Software can be tailored to • Employee effort to develop
• Free to department our desired business process and maintain solution
• Go-live in 18 months

© 2023 Princeton University OIT 12


Questions???

© 2023 Princeton University OIT 13

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