DZIGSAM COLLEGE

WELCOME TO
WORD PROCESSING

Samuel Azaglo
0208296107
 2017 MAY SECTION A
List and explain the Wavy lines in MS-word.
Answer
– Red wavy line :indicates errors in spellings
– Blue wavy line: to check double spacing
– Green wavy: to check grammatical errors
State and explain THREE (3) breaks in MS-word
Answer
– Text wrapping: It separate text around objects on web page like
caption text from body text
– Column breaks: It indicates that text following the column
break will begin the next column
– Page break: This is a point at which one page ends and another
page begins.
 The Ribbon

• The Ribbon is the panel at the top portion of the

document. It has seven tabs: Home, Insert, Page
Layout, References, Mailings, Review, and View that
contain many new and existing features of Word. Each
tab is divided into groups. The groups are logical
collections of features designed to perform functions
that you will utilize in developing or editing your Word
document. Commonly used features are displayed on
the Ribbon, to view additional features within each
group, click on the arrow at the bottom right of each
group.
Explain how to protect a document
with password.
– Click on file
– Move to protect document a drop down
menu appears
– Click on encrypt password
– Type your password and click ok
– Type the password again to confirm
your password and click ok
• .doc represent word
1997 to 2003 old
format
• .docx represent word
2010 going format
Explain the uses of watermarks.
– To protect your document from copyright
– To see how official the document is
List FIVE (5) types of charts in MS-word.
– Scatter chart
– Line chart
– Column chart
– Pie chart
– Bar chat
List FOUR (4) categories of commands
under the home and page layout ribbons.
– Home ribbon
• i} font
• ii) paragraph
• iii) style
• iv) clipboard
– page layout
• i} size
• ii} paragraph
• iii} arrange
• iv) theme
Outline the uses of the status bar.
– i)It displays information about your document
– ii)It displays the current page you are viewing
– iii)It helps to display your color content

List FIVE (5) commonly used Fonts styles.

– I} times new romans
– Ii} calibrate
iii} Arial

iv) Arial black

Explain Drop Cap and state the types.
– They are decorative touch that can be applied to
your document
– Types
– In margin
– Dropped
– None

Why is formatting necessary in MS-word?

– It necessary because it can change your document
for a fresh look and get the content how you want
it.
 NOVEMBER/DECEMBER 2014
SECTION A
List four (4) of the categories of commands under the insert
ribbons.
Answer
– Symbol
– Link
– Text
– Pages
List four (4) of the categories of commands under the view ribbons.
Answer
– Zoom
– Macros
– Show
– windows
Explain the terms Undo and Redo and state their
keyboard shortcut keys.
Answer
– Undo simply means moving the page to the previous action
just before the current action. The shortcut is ctrl +z
– Redo simply means moving the page to the next action just
after the current action.
– The shortcut is ctrl + y

List three (3) commands under the MS Application

Control Menu (office button).
Answer
– New
– Open
– Save
Outline the uses of the ruler.
Answer
– it is use to align graphic
– it allow the user to align text
– it allow the user to a align tables

Outline the uses of the status.

Answer
– It shows whether any proofing are found
– It displays info of how many words are in document
– Use information about your document are displayed
on the status bar.
Status the uses of the paragraph symbol
(show/hide).
Answer
– It is often use to troubleshoot a document layout,
appearance.

With practical example examples, explain the

uses of symbols and equations editor.
Answer
– Click on the insert tab
– Locate the symbol and equation
– Choose the symbol or equation editor
Name and explain three (3) text formatting
styles.
– Time new Roman
– Arial black
– Arial
Explain the terms ribbons giving 3 examples.
Answer
– Ribbon is a design control element in a form of a
set of toolbars placed on several tabs.
Example.
Number, style, cell, font
 2013 MAY SECTION A
Outline the differences with Save and Save
As.
– Save means saving your work for the first time
why save As means changing the name of an
already saved work
Explain the term formatting with examples
– Formatting is the process of changing the
appearance of your document. example
changing the font size and alignment
Explain the term Undo and Redo
and state their keyboard shortcuts
keys.
–Undo means reverse the last
action .ctrl +z and redo means
reverse an undo action ctrl+y
Outlines the uses of the ruler.
–To check the alignment of a text
–To add or separate page in MS word
Explain the uses of the grammar and
spelling checker.
– To check the grammar and spelling in
your document
List four (4) categories of commands
under the home ribbons.
– Clipboard
– Paragraph
– Font
– style
List four (4) categories of commands under the
page layout ribbons.
– Page setup
– Page background
– Paragraph
– arrange
List five (5) types of charts in MS word.
– Pie chart
– Bar chart
– Line chart
– Scatter chart
– Column chart
List three (3) commands under the
MS application control menu
(office button).
–Save
–Print
–open
Explain the term drop caps.
–They are decorative touch that can
be applied to your document
 2012 N0VEMBER
What does it means to bold a text.
– To bold a text means to make it bigger
What does it means to center a line of text
– It means to bring a text at the center of a page
Explain the term Document.

What is font?
– Font is the appearance of a text
• Describe spelling checker
– It helps to check spelling and grammatical
error
• Describe syntax checker

• What is a word wrap

– Is a word processing that forces all text to fit
within a margins
• The acronym WYSIWYG means…....
– What You See Is What You Get
• What is text data?

• Differentiate between Synonyms and

Antonyms.
– Synonym is a word or phrase that means exactly
or nearly the same as another word.
– Antonym is a word opposite in meaning
 MAY 2012
• What is a shortcut Bar?
– The quick access toolbar is a
customizable toolbar that contains
commands that you may want to use.
You can place the quick access toolbar
above or below the ribbon.
• What is a document template?
– A Document template is a type that
creates a copy of itself when you open
it.
• Why is it necessary to preview a document?
– It is necessary to preview a document why because
you display a document before it is produced in its
final form.
• How can you from a word filename.
– Click on the insert tab.
– In the Text group, Click Quick Parts.
– From the drop- down, choose Field.
– In the dialog box, under categories, choose
document Information.
– Under Field names, select Fieldname.
– On the right of the dialog box, check the box beside
Add path to filename.
– Click Ok.
• Explain the term Autocorrect.
– Autocorrect is a software feature
commonly found in word processing
programs, such as Microsoft Word. As
the name implies, the feature
automatically corrects misspellings and
common types.
• What is editing in Word Processing.
– Editing means changing the
appearance of a word.
• What is a Book Mark?
– A bookmark identifies a location or a
selection of text that you name and identify
for future reference.
• Differentiate between Hard copy and Soft
copy in Word Processing.
– A hard copy of a document is a printed like a
printed copy like a printed report or even a
book on a shelf in the library.
– A soft copy! Soft copy formats include, but
are not limited to, text files, PDF files, word
processor file, web – based document and
others.
• What is a Ruler?
–Ruler is a tool that is use to
align text and objects.
• How can you insert a blank
line in a document?
–You can insert a blank line in
a document by pressing
Enter.
 Question
• What is a shortcut Bar?
• Is a toolbar that contain command that you
may want or use most time
• What is a document template?
• A Document template is a type that creates a
copy of itself when you open it.
• Why is it necessary to preview a document?
• It is necessary to preview a document why
because you display a document before it is
produced in its final form.
• How can you from or save a word filename.
• Click on file
• Click on save from the file menu
• A save as dialog box will open type the file name
• Click on save button to save your document
• Explain the term Autocorrect.
• Autocorrect is a software feature commonly found
in word processing programs, such as Microsoft
Word. As the name implies, the feature
automatically corrects misspellings and common
types.
• What is editing in Word Processing.
• Editing means changing the appearance of a word.
• What is a Book Mark?
• A bookmark identifies a location or a selection of
text that you name and identify for future
reference.
• Differentiate between Hard copy and Soft copy in
Word Processing.
• A hard copy is a printed out document that you can
touch
• A soft copy is a document on your computer that
you can see but cannot touch or have not yet
printed out.
• What is a Ruler?
• Ruler is a tool that is use to align text and objects.
• How can you insert a blank line in a
document?
• You can insert a blank line in a document by
pressing Enter.
• What does it means to bold a text.
• To bold a text means to make a text thick
• What does it means to center a line of text
• It means to bring a text at the center of a page
• Explain the term Document.
• Is a saved file
• What is font?
• Font is the appearance of a text
• Describe spelling checker.
• It helps to check spelling and grammatical error
• What is a word wrap.
• Is a word processing that forces all text to fit within
margins
• The acronym WYSIWYG means…......
• What You See Is What You Get
• What is text data?
• Is combination of numbers and letters
• Differentiate between Synonyms and Antonyms.
• Synonym is a word or phrase that means exactly or
nearly the same as another word and antonym is a
word opposite in meaning
• Outline the differences with Save and Save As.
• Save means saving your work for the first time whilst save
As means changing the name of an already saved work
• Explain the term formatting with examples
• Formatting is the process of changing the appearance of
your document. example changing the font size and
alignment
• Explain the term Undo and Redo and state their keyboard
shortcuts keys.
• Undo means reverse the last action. The shortcut key is ctrl
+z.
• Redo means reverse an undo action. The shortcut key
ctrl+y
• Outlines the uses of the ruler.
• To check the alignment of a text
• Explain the uses of the grammar and spelling checker.
• To check the grammar and spelling in your document
• List four (4) categories of commands under the home
ribbons.
• Clipboard
• Paragraph
• Font
• style
• List four (4) categories of commands under the page
layout ribbons.
• Page setup
• Page background
• Paragraph
• arrange
• List five (5) types of charts in MS word.
• Pie chart
• Bar chart
• Line chart
• Scatter chart
• Column chart
• List three (3) commands under the MS application
control menu (office button).
• Save
• Print
• open
• Explain the term drop caps.
• They are decorative touch that can be applied to your
document
• Explain the term overtype mode.
• Ans
• Overtype mode is a text mode that will overwrite
text to the right of the cursor as the user types.
• Explain the terms header and footer.
• Ans
• Headers and footers are pieces of text, or
graphics that appear at the top and bottom of a
page. After you set up a header and footer, they
will appear on all of your pages. You can add a
page number to a header or footer, and
Microsoft Word will automatically insert the right
page number for you.
• Name and explain the two (2) main typing modes.
• Insert Mode
• Overtype Mode.
• List four (4) of the categories of commands under the
insert ribbons.
• Symbol
• Link
• Text
• Pages
• List four (4) of the categories of commands under the
view ribbons.
• Zoom
• Macros
• Show
• windows
• Outline the uses of the ruler.
• it is use to align graphic
• it allow the user to align text
• it allow the user to a align tables
• Outline the uses of the status.
• It shows whether any proofing are found
• It displays info of how many words are in document
• Use information about your document are
displayed on the status bar.
• Status the uses of the paragraph symbol
(show/hide).
• It is often use to troubleshoot a document layout,
appearance.
• With practical example examples, explain the
uses of symbols and equations editor.
• Click on the insert tab
• Locate the symbol and equation
• Choose the symbol or equation editor
• Name and explain three (3) text formatting styles.
• Time new Roman
• Arial black
• Arial
• Explain the terms ribbons giving 3 examples.
• Ribbon is a design control element in a form of a
set of toolbars placed on several tabs. Example.
Number, style, cell, font
• Explain the term line spacing.
• Is a distance between two sentence
• Describe page break
• is breaking pages into sections
• Explain how you will set line spacing to 1.5
• highlight your work
• Click on line spacing from the paragraph
• Click on 1.5.
• State when you will use a table in a document.
• Ans; when there is group of list and categories
of list
• State how you will preview a document before sending to
a printer.
• Click on the file button
• point on print
• Click on print preview
• State the TWO METHODS for inserting page numbers into
a document.
• Header
• Footer
• Describe Find and Replace.
• means finding a word and also replacing it by another
word
• Define a clipboard
• clipboard is a place where copied items are stored
temporily before pasted
• List and explain the Wavy lines in MS-word.
• Red wavy line :indicates errors in spellings
• Blue wavy line: to check double spacing
• Green wavy: to check grammatical errors
• State and explain THREE (3) breaks in MS-
word
• Text wrapping :it separate text around objects
on web page like caption text from body text
• Column breaks: it indicates that text following
the column break will begin the next column
• Page break: this is a point at which one page
ends and another page begins.
• Explain how to protect a document with
password.
• Click on file
• Move to protect document a drop down menu
appears
• Click on encrypt password
• Type your password and click ok
• Type the password again to confirm your
password and click ok
• Explain the uses of watermarks.
• To protect your document from copyright
• To see how how official the document is
• List FIVE (5) commonly used Fonts styles.
• I} times new romans
• Ii} calibri
iii}arial
iv)Arial
black
• Explain Drop Cap and state the types.
• They are decorative touch that can be applied to your
document
• Types
• In margin
• Dropped
• None
• Why is formatting necessary in MS-word?
• It necessary because it can change your document for a
fresh look and get the content how you want it.