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Work Breakdown Structure

Uploaded by

Phước Mai
Copyright
© © All Rights Reserved
Available Formats
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Workshop: Work Breakdown Structure

Duong Vo Nhi Anh


Office: A2.602–ISE Department

1
Outline

1. Work Breakdown Structure


2. Organization Breakdown Structure

2
Project Management Plan

Initiation Scope WBS


Project Charter (definition)

ct Scope
Proje ent
m
State

Cost Time Human Resources


(estimates, …) (activity diagrams, …) (RACI matrix, …)

• Also to consider: Quality, Risk,


Communication, Procurement, Integration

3
The Work Breakdown Structure

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The Work Breakdown Structure (WBS)

• Used as a basis for a number of processes in particular to


produce the subsidiary plans of the Project Management Plan.
• The WBS is a deliverable-oriented hierarchy of decomposed
project components that organises and defines the total scope
of the project. The WBS is a representation of the detailed
project scope statement that specifies the work to be
accomplished by the project.
• The elements comprising the WBS assist the stakeholders in
viewing the end product of the project.
• The work at the lowest-level WBS component is estimated,
scheduled, and tracked.

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CREATE WBS

• The WBS structure can be created in a number of forms,


such as:
– Using phases of the project life cycle as the first level of decomposition,
with the product and project deliverables inserted at the second level
– Using major deliverables as the first level of decomposition
– Using subprojects which may be developed by organizations outside the
project team, such as contracted work. The seller then develops the
supporting contract work breakdown structure as part of the contracted
work.

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• Redecorate Room
¨ Prepare materials
 Buy paint
 Buy a ladder
 Buy brushes/rollers
 Buy wallpaper remover
Example of WBS ¨ Prepare room
 Remove old wallpaper
created by phase  Remove detachable decorations
 Cover floor with old newspapers
 Cover electrical outlets/switches with
tape
 Cover furniture with sheets
¨ Paint the room
¨ Clean up the room
 Dispose or store left over paint
 Clean brushes/rollers
 Dispose of old newspapers
 Remove covers

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1.1 New Home Construction
1.1.1 Concrete
1.1.1.1 Pour Foundation
1.1.1.2 Install Patio
1.1.1.3 Pour Stairway
1.1.2 Framing
1.1.2.1 Frame Exterior Walls
1.1.2.2 Frame Interior Walls
1.1.2.3 Install Roofing Trusses
1.1.3 Plumbing
Example of WBS 1.1.3.1 Install Water Lines
1.1.3.2 Install Gas Lines
created by phase 1.1.3.3 Install B/K Fixtures
1.1.4 Electrical
1.1.4.1 Install Wiring
1.1.4.2 Install Outlets/Switches
1.1.4.3 Install Fixtures
1.1.5 Interior
1.1.5.1 Install Drywall
1.1.5.2 Install Carpets
1.1.5.3 Install Painting
1.1.6 Roofing
1.1.6.1 Install Felt
1.1.6.2 Install Shingles
1.1.6.3 Install Vents

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Work breakdown created by deliverables

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• Redecorated Room
¨ Removed old wallpaper
¨ Clean room
 Cover for furniture
 Cover for electrical
switches
Work breakdown  Newspapers to cover floor.
¨ Paint
created by
deliverables  Paint on wall
 Leftover paint
¨ Management products
 Ladder
 Brushes and rollers

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Work breakdown structure created by
subproject

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The Dictionary of the WBS

• A WBS dictionary is a companion document to the WBS that


describes each WBS element. For each WBS element, the
WBS dictionary includes a statement of work, a list of
associated activities, and a list of milestones.
• Other information can include the responsible organisation,
start and end dates, resources required, an estimate of cost,
charge number, contract information, quality requirements, and
technical references.
• WBS elements should be cross-referenced as appropriate.

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Developing the WBS

• Divide the total work of the project into major


groups...
• ...then subdivide these groups into tasks...
• ...then divide these tasks into sub-tasks
• Subtasks should be small enough to permit adequate
control and visibility
• But avoid excess bureaucracy!

14
Organization Breakdown Structure (OBS)

• The OBS indicates the organizational relationships and is


used as the framework for assigning work responsibilities.
• The OBS is structured by Responsible Department and
then by Performing Department at the lowest level. This
Performing Department level is were the responsibility and
resource needed to accomplish the project will be
assigned.

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PROJECT OFFICE
RESP DEPT
B. Smithers

CIVIL STRUCTURAL ELECTICAL PLUMBING


RESP DEPT RESP DEPT RESP DEPT RESP DEPT
R. Kelly P. Tate J. Sims R. Lee

CONCRETE CARPENTRY WIRING WATER/SEWER


PERF DEPT 6010 PERF DEPT 5010 PERF DEPT 4010 PERF DEPT 3010
M. Manning R. Sites S. Johnson K. Wells

MASONRY ROOFING HOOKUP/TIE-IN GAS


PERF DEPT 6020 PERF DEPT 5020 PERF DEPT 4020 PERF DEPT 3020
T. Greams Y. Taylor P. Ottis R. Oriely

TEST DRYWALL
PERF DEPT 6030 PERF DEPT 5030
K. Neumann D. Smith

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Summary

• The WBS is used to define the activities that are then


further managed.
• Consider alternatives:
– Work Breakdown Structure
 By phase
 By deliverable
 By subproject
• Use Common Sense in Breakdown the Project.

17
References

• Book name: A Guide to the project management body of


knowledge (PMBOK® Guide). 4th Edition, Newtown Square,
Pa. : Project Management Institute, Inc., c2008.
• Work Breakdown Structure (WBS) Slides _ Dr Marc
Conrad . [email protected]

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Thank you!
Question? Comment? Advice?

19

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