Training of Teachers on the Microsoft

Productivity Tools for DepEd

Computerization Program Adoption

(ELC Package Recipients)

MICROSOFT
365
OVERVIEW

Training of Teachers on the

Microsoft Productivity Tools for
DepEd Computerization
Program Adoption
• Name of the Trainer
• Title
• Bio Note of the Trainer

• Badges
• <Photo of the Trainer>
 PPST
Domain 4. 1. Curriculum
Content Knowledge and Pedagogy
and Planning
Domain
1.3 Positive
4.5 5.
Teaching useAssessment
of ICT
and and Reporting
learning resources including
1.3.2Use
5.5
ICT Ensure the positive use
of assessment of ICT
data to facilitate the
to enhance
teaching and learning process.
teaching
4.5.2 Select,
1.3.3 Promoteand learning
develop,
effective practices
organize and useand
strategies
appropriate
in the positive
teaching
use of ICTand
program learning resources,
to facilitate the teachingincluding ICT, to
and learning
address learning goals.
PPST process.
5.5.3
4.5.3
Work
Advise
collaboratively
and guide colleagues
Domain 2. Learning Environment
with
in
colleagues
the selection,
to
2.4analyze
organization,
Support forand utilize
development
learner assessment data to
and use of appropriate
participation
modify
2.4.3 Work
teaching practices
andwith
learningand
colleagues programs
to share
resources, to further
successful
including ICT, to
strategies
support
address that sustain
learner
specific supportive
goals.andlearning
progress
learning achievement.
environments that nurture and inspire learners to
participate, cooperate and collaborate in continued
learning.
 PPSH
Domain 2. Managing School
Operations and Resources
PPSH 2.1 Records Management
2.1.1 Demonstrate skills in managing
school data and information using
technology, including ICT.
 PPSS
Domain 3: Fostering a Culture of Continuous
Improvement
3.2 Technology-based innovation including ICT
3.2.1 Display Knowledge and understanding of
relevant technology-based innovations including
PPSS ICT in the effective delivery of roles and functions.

3.5 Use of Communication Platforms

3.5.1 Familiarize oneself with the effective use of

different communication platforms including print
and non-print media to improve basic education
services.
 At the end of the session the
participants will be able to:
• Identify the key components
and benefits of Microsoft 365,
including its integration capabilities
SESSION and overall ecosystem.
• Describe what Microsoft 365
OBJECTIVES is, including its components.
• Write a reflection on the best
practices in using Microsoft
applications discussed.
Microsoft 365 Overview Training
Outline365
 Introduction to Microsoft
 Logging in DepEd Account and Navigating
M365
 Overview of M365 and its Productivity Tools
 Securing Your M365
 Account Concern Escalation
 Q&A
 Let’s Break the Ice

GUILTY
or
NOT GUILTY
 The Rules
Do the PEACE sign if you
are GUILTY of doing the
things that will be
mentioned in the activity.

Do the FINGER HEART sign

if you are NOT GUILTY.
No updated version of
Microsoft
"Naku! Paano ko
kaya malalaman na
old version ng
Microsoft ang gamit
ko?"
Ms. “Hindi updated
sa mga version”
 Clustered files in desktop

“Naku! Saang folder

ko kaya nailagay ang
mga files ko para sa
COT?”
Mr. “Nalilito kung
asan ang mga files”
 So many social media accounts,
Can’t remember the password in
Microsoft account.

“Nakalimutan ko na
ang password ko sa
Microsoft. Baka
pwedeng i-forget
password ko ulit?”
Ms. “forgetful”
Microsoft 365 Overview
 Microsoft 365
Office 365, rebranded as Microsoft 365 in 2020, is a
comprehensive, cloud-based suite of productivity tools from
Microsoft, designed to cater to a wide range of tasks and
collaboration needs.
WHICH VERSION ARE YOU USING RIGHT NOW?
 M365 Through the Years
1990
•Microsoft was released
2013
• Office 365
• OneDrive, Cloud, iPhone, Android, PPT AI Designer

2015
• Outlook in Mobile
• Co-Authoring

2020 - 2021
• M365, MS Forms MS Teams Debut

2022
• MS Clipchamp and MS Defender Debut
 M365 in Productivity and
Collaboration
Unleash your creativity and perform tasks faster.

Create professional-looking content in real-time.

Organize and access files and photos wherever you are.

Work and communicate with your team from anywhere.

Optimize and simplify operations.

 Favorite
Application
 Logging
into your
M365
 Step-by-Step Guide
1.OPEN A WEB BROWSER - Launch your preferred web browser (e.g.,
Google Chrome, Mozilla Firefox, Microsoft Edge).

2.VISIT THE MICROSOFT 365 LOGIN PAGE - Type in the official

Microsoft 365 login page URL: office.com . Click Sign In.

3.ENTER YOUR EMAIL ADDRESS - On the Microsoft 365 login page,

enter your complete email address associated with your M365 account.
 Step-by-Step Guide
4: CLICK "NEXT" - After entering your email address, click on the "Next"
button.

5: ENTER YOUR NEW PASSWORD - You will be prompted to enter your

given and new password. Type in your password securely.

6: CHOOSE YOUR AUTHENTICATION OPTION– Skip the MS

Authentication, Select if you want to stay signed in.
 Overview of
M365
Dashboard and
Navigation
 Unlocking
Productivity
with M365 Apps
 Microsoft
• Teams
Instant messaging and video
conferencing
• Team channels for organized
collaboration
• Streamlining routing of Leave
form, Travel Authority and other
requests using Approvals in
Teams
Microsoft Outlook
• Email organization and
filtering
• Calendar and scheduling tools
• Creating and sending bulk
email messages, certificates,
and invitation letters
Microsoft
OneDrive
• Secure cloud storage for
documents, photos, videos,
and other files
• Integration with other
M365 apps like SharePoint
and Outlook
• Synching OneDrive in your
Devices
 Microsoft Forms
• AI-generated form designs and
field suggestions
• Present Live Forms with real-
time visualized results
Microsoft Word
• Rich formatting options
• Conversion of document
to presentation​
• Integration with
OneDrive for seamless
access
• Analyze and Improve
document
Microsoft Excel
• Powerful formulas and
functions
• Pivot tables and charts
• Manage Worksheets and
Workbooks​
• AI Capabilities of
Microsoft Excel
 Microsoft PowerPoint
• Dynamic slide transitions
• Collaboration in real-time
• Integration with Teams for
presentation delivery
• AI capabilities in creating a
presentation (Quick Starter,
Designer, Presenter Coach,
Translation, closed captions)​
Microsoft OneNote
• Note organization and
tagging
• Integration with other M365
apps
• Organizing Means of
Verifications (RPMS or
Student Portfolio)​
Perks of M365 Apps
 Pop-Quiz
1. Which Microsoft 365 application is used for real-time collaboration,
chat, video conferencing, and file sharing among team members?

a) Word
b) Teams
c) Outlook
d) OneDrive
 Pop-Quiz
2. What is the primary function of Microsoft Outlook in the Microsoft 365
suite?

a) Creating documents
b) Managing emails and calendars
c) Conducting video conferences
d) Editing spreadsheets
 Pop-Quiz
3. Which tool in Microsoft 365 is commonly used for creating, editing,
and presenting slideshows?

a) Excel
b) Teams
c) PowerPoint
d) OneDrive
 Pop-Quiz
4. How many responses can MS Forms receive?

a) 500
b) 5,000
c) 50,000
d) 5,000,000
 Pop-Quiz
5. You receive an error message stating "Invalid credentials" when trying
to log in to your Microsoft 365 account. What is the most likely cause of
this issue?

a) Outdated web browser

b) Server maintenance
c) Incorrect username or password
d) Network firewall settings
 Installing
365 Desktop
Apps
 Installing M365
PRODUCTIVITY APPS INSTALLATION
• Go to office.com
• Sign in with your work account
• Select > Install Office: Office 365 Apps
• Select Run then Yes.
• Check the Windows Menu to see newly installed apps.
 KEEP IN MIND
YOU CAN LOG IN AND
INSTALL M365 APPS ON 5
DEVICES.
 Securing
your M365
 Security Features of M365
• Threat Protection
• Information Protection
• Cloud App Security
• Secure Communication
MICROSOFT DEFENDER
MICROSOFT DEFENDER
MICROSOFT DEFENDER
Microsoft Authenticator
Two Step Verification

• Password
• Contact method (also
known as security
info)
 Two Step Verification

• Sign in to your Microsoft account Advanced security options. LINK:

https://login.live.com/
• Under Additional security and Two-step verification choose Turn
on or Turn off.
• Follow the instructions shown on the screen.

Note: As part of setting up this account, you’ll be given a QR code to scan

with your device; this is one way we ensure you are in physical possession
of the device you are installing the Authenticator app to.
 Be Secured
• Strong Passwords
• Application Security
• Logging and Monitoring
• Account Recovery
• Security Questions
What are some of your
BEST PRACTICES in
ensuring security of
your account?
 Account
Concern
Escalation
 Login and Authentication
• Account Lockouts

• Resolution: Implement policies to manage

account lockouts. Observe secure password
practices.
 Email and Communication
• Email Delivery Problems
• Resolution: Check mail flow rules and spam settings. Educate users
on marking legitimate emails to avoid spam.

• Mailbox Full
• Resolution: Encourage users to manage mailbox size, archive old
emails, or upgrade mailbox size if needed

• Meeting scheduling Problems

• Resolution: Ensure software is up-to-date, check network
connectivity, and review Teams meeting policies
Document and Collaboration
• File Access Problems
• Resolution: Review sharing settings, ensure
proper permissions, and check for conflicting locks.

• Version Control Issues

• Resolution: Educate users on versioning, use co-
authoring features, and implement governance
policies.
 Security Concerns
• Unusual Account Activity

• Resolution: Monitor audit logs, investigate

alerts, and take corrective action. Enforce
security policies and conduct user training
Collaboration and Teamwork
• Teams Chat/Call Problems
• Resolution: Check network connectivity,
update Teams, and verify Teams settings.

• Team Membership Problems

• Resolution: Review Teams membership
settings, permissions, and ensure users are
added or removed correctly.
 CREATIVE GRIP
• Choose a buddy. Then, with the app
of your choice, make a personalized
handshake that best represent it.
SHARE YOUR
THOUGHTS
 Scenario 1
You are in a meeting and your co-worker
who's presenting keeps on
disconnecting from the call. What can
you do to continue your meeting agenda
or avoid such incident in the future?
 Scenario 2
You have login your M365 account to
your colleague's laptop when you
borrowed their device once. You have
been noticing new documents being
done in your account. What will you do?
 Scenario 3
As a class adviser, you will be presenting
data on the students' academic progress
this quarter. Parents and guardians are
expecting you to show the data in a
visually-appealing presentation.
 Application: Reflection
BEST PRACTICES

Write a reflection about your best practices in

using M365 applications. Focus on the
strategies and techniques that have been most
effective for you. Once you have completed
your reflection, be prepared to share it with
the group.
RUBRICS
For Proficient to Highly Proficient Teachers, School Heads and
Supervisors Excellent (4)
Criteria Good (3) Satisfactory (2) Needs
Improvement (1)
Clarity and Reflection is clear, Reflection is mostly Reflection is Reflection is
Coherence well-organized, and clear and organized, somewhat clear but unclear and poorly
easy to understand. with minor issues in lacks organization organized.
coherence. and coherence.
Depth of Insight Demonstrates a deep Shows a good Shows a basic Lacks
understanding of best understanding of best understanding of best understanding of
practices and their practices with some practices with limited best practices and
impact. insightful points. insight. provides little to no
insight.
Practical Includes specific, Includes some Includes few Does not include
Examples detailed examples of specific examples, but examples, with specific examples or
how best practices lacks detail. limited detail. details.
are applied.
Engagement and Actively engages in Engages in sharing Shares reflection but Does not engage in
Sharing sharing reflection and reflection and shows limited sharing reflection
responds thoughtfully responds to feedback engagement and or respond to
to feedback. with some thought. response to feedback. feedback.
 RECAP
• Introduction to Microsoft 365
• M365 Applications
• M365 Account Activation
• Logging in to M365
• Installing M365 Apps
• Securing Your M365
• Account Concern Escalation
 • Microsoft. "Official Home Page." Microsoft. Accessed
October 21, 2024. https://www.microsoft.com/en-ph/
• Microsoft. "Training." Microsoft Learn. Accessed October
21, 2024. https://learn.microsoft.com/en-us/training/
• Microsoft. "Youtube Channel." YouTube. Accessed October
21, 2024. https://www.youtube.com/@Microsoft.
• Certiport. "Microsoft Certifications." Pearson VUE.
Accessed October 21, 2024.
https://certiport.pearsonvue.com/Certifications/Microsoft.
• Wikipedia. "File: Microsoft 365 (2022).svg." Wikimedia
REFERENCES Commons. Accessed October 21, 2024.
https://en.m1.wikipedia.org/wiki/File:Microsoft_365_(2022
).svg
.
• Vexels. "Hand Doing Peace Sign." Accessed October 21,
2024.
https://www.vexels.com/png-svg/preview/265103/hand-d
oing-peace-sign
.
• PNGWing. "Finger Heart." Accessed October 21, 2024.
https://www.pngwing.com/en/search?q=finger+Heart#go
ogle_vignette
.
 Thank You For Listening!

Training of Teachers on the Microsoft Productivity Tools for DepEd Computerization Program Adoption
(ELC Package Recipients)