Microsoft Word

IS A WORD PROCESSING PROGRAM THAT ALLOWS FOR THE

CREATION OF BOTH SIMPLE AND COMPLEX DOCUMENTS.
 Lesson 1: The
Parts & Functions
of Microsoft Word

1. Office button 16. Title Bar

2. Ribbon 17. Quick
Access Toolbar
3. Tab selector button 18. Tab
4. Rulers 19. First Line
Indent
5. Document 20. Hanging
Indent
6. Status bar
7. Task bar
8. View shortcuts
9. Zoom slide
10. View ruler button
11. Screen split button
12. Scroll bars
13. Right indent
14. Group
15. Quick Launch Bar/Dialogue Box Launcher
1.Office Button
 Click the Office Button to find a drop down menu containing
options, such as: open, save, and print. Also shows previously
opened files, which you may choose to “pin” them to make them
“permanent”choices.
2. Ribbon
 The Ribbon is the strip of buttons and icons located above the
work area in Word 2007. The Ribbon replaces the menus and
toolbars found in earlier versions of Word. Each ribbon contains
groups of command buttons with common purpose. Each ribbon
contains 7 tabs.
3. Tab Selector Button

You can easily set tab stops by clicking on the desired position on the ruler.
This buttonallows you to determine which type of tab will be set left
aligned , right aligned , center aligned or decimal tab . Clicking on this
button will allow you to change the tab style.
4. Rulers
 Gives you an idea of where you are on the page.
5. Document
 This is what you are typing/what will print out.
6. Status Bar
 This row can be customized by right-clicking and selecting
desired options. Desired options may include page
number/number of total page, word count, insert/overtype mode,
caps lock, and zoom slide.
7. Task Bar

 Shows open programs.

8. View Shortcuts

These four buttons allow you to change the way you view your document
on the screen. From left to right they are: print layout, full screen reading,
web layout and draft. These can be added/removed by right clicking
anywhere on the status bar and checking/unchecking View shortcuts.
9. Zoom Slide

Allows you to increase/decrease the amount of the document you see on

the screen.
10. View Ruler Button

Allows you to view/hide the rulers.

11. Screen Split Button
At the top of the vertical scroll bar is a new button. Just below the double
arrow is a tiny button that looks like a minus sign that lets you split your
screen in two when double-clicked. Double-clicking it a second time will
unsplit your screen.
12. Scroll Bars

Allows you to view entire workbook by moving it up, down (vertical scroll
bar), left or right (horizontal scroll bar).
13. Right Indent
Slide this triangle to the left of the margin to limit the right side of a
paragraph to that point. Move the triangle to the right of the margin to
allow the right side of the paragraph to extend beyond the margin. The
triangle at the margin will keep the right side of the paragraph with the
margin.
14. Group
Command buttons with a common purpose are clustered together. Each
ribbon contains several groups.Some groups, but not all, contain a quick
launch bar (dialogue box launcher) in the bottom right hand corner.
15. Quick Launch
Bar/Dialogue Box
Launcher
It is the arrow in the bottom right hand corner of some groups. When
clicked, it will bring up a dialog box where additional options/changes can
be entered.
16. Title Bar

Shows name of program and open document. Also contains minimize,

maximize and close buttons.
17. Quick Access Toolbar

This customizable toolbar allows you to add frequently used commands.

Click on the down arrow at the end of the toolbar to add/remove command
buttons – or – right-click on any command button and choose Add to Quick
Access Toolbar.
18. Tab
The ribbon is broken down into 7 tabs. Each tab has a common purpose
and consists of several groups. To select a tab, simply click on it and the
appropriate groups will be displayed.
19. First Line Indent

This triangle controls where the first line of a paragraph begins. Moved to
the left of the margin, will allow the first paragraph to be in the left
margin. Can be moved to the right of the margin to indent your paragraph.
20. Hanging Indent

The opposite of a first line indent. It is often moved to the right of the first
line indent, which allows the remaining lines of a paragraph to be indented
according to placement of the triangle.
 Lesson 2: Create the documents

-Word files are called documents. When

you start a new project in Word, you'll need
to create a new document, which can
either be blank or from a template. You'll
also need to know how to open an
existing document.
 To create a new blank
document:
1. Click the File tab. This takes you to Backstage view.
2. Select New.
3. Select Blank document under Available Templates. It will be highlighted by default.
4. Click Create. A new blank document appears in the Word window.
  Challenge,

1. Open Word 2010/2016 on your computer. A new blank

document will appear on the screen.
2. Make sure the Ribbon is maximized.
3. Display the Ruler.
4. Add any commands you want to the Quick Access toolbar.
5. Close Word without saving the document.
 To insert text:
1. Move your mouse to the location where you want text to appear in the
document.
2. Click the mouse. The insertion point appears.
3. Type the text you want to appear.
 To delete text:

1. Place the insertion point next to the text you want to delete.
2. Press the Backspace key on your keyboard to delete text to the left of
the insertion point.
3. Press the Delete key on your keyboard to delete text to the right of the
insertion point.
 To select text:
1. Place the insertion point next to the text you want to select.
2. Click the mouse. While holding it down, drag your mouse over the text
to select it.
3. Release the mouse button. You have selected the text. A highlighted
box will appear over the selected text.
 To copy and paste text:

1. Select the text you want to copy.

2. Click the Copy command on the Home tab. You can also right-click your
document and select Copy.
3. Place your insertion point where you want the text to appear.
4. Click the Paste command on the Home tab. The text will appear.
 To drag and drop text:
1. Select the text you want to copy.
2. Click and drag the text to the location where you want it to appear.
The cursor will have a rectangle under it to indicate that you are moving
text.
3. Release the mouse button, and the text will appear.

*If text does not appear in the exact location you want, you can click
the Enter key on your keyboard to move the text to a new line.
 To find text:
1. From the Home tab, click the Find command. The navigation pane will appear on the left side of the
screen.
2. Type the text you want to find in the field at the top of the navigation pane.
3. If the text is found in the document, it will be highlighted in yellow, and a preview will appear in the
navigation pane.
4. If the text appears more than once, you can click the arrows on the navigation pane to step through
the results. You can also click the result previews on the navigation pane to jump to the location of a
result in your document.
5. When you close the navigation pane, the highlighting will disappear.
 To replace text:
1. From the Home tab, click the Replace command. The Find and Replace dialog box will
appear.

2.Type the text you want to find in the Find what field.
3. Type the text you want to replace it with in the Replace with field.
4. Click Find Next and then Replace to replace text. You can also click Replace All to replace
all instances within the document.
 Lesson 3: Formatting
Text
*In this lesson, you'll learn to format the font size, style,
and color; highlight the text; and use the bold, italic, underline,
and change case commands.

-can emphasize important information and help organize your document.

In Word, you have several options for adjusting the font of your text,
including size, color, and inserting special symbols. You can also adjust
the alignment of the text to change how it is displayed on the page.
 Change the font size:
1. Select the text you want to modify.
2. Click the drop-down arrow next to the Font Size box on
the Home tab. A drop-down menu appears.
3. Select the desired font size from the menu. Alternatively, you can type
the value you want and then press Enter on your keyboard.

*You can also use the Grow Font and Shrink Font commands to
change the size.
 Change the font:

1. Select the text you want to modify.

2. Click the drop-down arrow next to the Font box on the Home tab. The Font drop-down
menu appears.
3. Move the mouse pointer over the various fonts. A live preview of the font will appear in
the document.

4. Select the font you want to use. The font will change in the document.
  Change the font color:
1. Select the text you want to modify.
2. Click the Font Color drop-down arrow on the Home tab. The Font Color menu appears.
3. Move the mouse pointer over the various font colors. A live preview of the color will
appear in the document.
4. Select the font color you want to use. The font color will change in the document.

*Your color choices aren't limited to the drop-down menu that appears. Select More
Colors at the bottom of the list to access the Colors dialog box. Choose the color you want,
then click OK.
 Highlight text:
1. From the Home tab, click the Text Highlight Color drop-down arrow.
The Highlight Color menu appears.

2. Select the desired highlight color.

3. Select the text you want to modify. It will then be highlighted.
4. To switch back to the normal cursor, click the Text Highlight
Color command.
 To use the bold, italic,
and underline
commands:
1. Select the text you want to modify.
2. Click the Bold, Italic, or Underline command in the Font group on the
Home tab.
 Change text case:
1.Select the text you want to modify.
2.Click the Change Case command in the Font group on the Home tab.
3. Select the desired case option from the list.
 Change text alignment:
1. Select the text you want to modify.
2. Select one of the four alignment options from the Paragraph group
on the Home tab.
*Align Text Left: Aligns all selected text to the left margin

*Center: Aligns text an equal distance from the left and right margins

*Align Text Right: Aligns all selected text to the right margin

*Justify: Aligns text equally on both sides and lines up equally to the right and left margins; used by many
newspapers and magazines
 Lesson 4: Saving
How to save documents?
1. Click the File tab.

2. Select Save As.

3. The Save As dialog box will appear. Select the location where you want
to save the document.

4. Enter a name for the document, then click Save.

Save As allows you to choose a name and location for your

document. It's useful if you've first created a document or if
you want to save a different version of a document while
keeping the original.
  To save as a PDF:
1. Click the File tab.
2. Select Save As.
3. In the Save as type drop-down menu, select PDF.

4. Select the location where you want to save the document.

5. Enter a name for the document.
6. Click the Save button.
 Lesson 5: Modifying Page
Layout
*To change page orientation:
1. Select the Page Layout tab.
2. Click the Orientation command in the Page Setup group.
3. Click either Portrait or Landscape to change the page
orientation.

*Landscape format means the page is oriented horizontally,

while portrait format means it is oriented vertically.
 Change page size:
1. Select the Page Layout tab.
2. Click the Size command, and a drop-down menu will appear. The current page size is
highlighted.

3. Click the size option you want. The page size of the document changes.
 To format page margins:
1. Select the Page Layout tab.
2. Click the Margins command. A menu of options appears. Normal is
selected by default.
3.Click the predefined margin size you want.
  To use custom margins:

1.From the Page Layout tab, click Margins.

2. Select Custom Margins. This will take you to the Page Setup dialog
box.
3. Adjust the margin sizes for each side of the page, then click OK.
 To open the Page Setup dialog box:
1. Click the Page Layout tab.
2. Click the small arrow in the bottom-right corner of the Page
Setup group.
3. The Page Setup dialog box will appear.
 Lesson 6: Checking Spelling and
Grammar
*To run a spelling and grammar check:
1. Go to the Review tab.
2. Click on the Spelling & Grammar command.
3. The Spelling and Grammar dialog box will open. For each error in
your document,
Word will try to offer one or more suggestions. You can select a
suggestion and click Change to correct the error.

4. If no suggestions are given, you can manually type the correct spelling.
 Ignoring "errors"

The spelling and grammar check is not always correct. Particularly with
grammar, there are many errors Word will not notice. There are also times
when the spelling and grammar check will say something's an error when
it's actually not. This often happens with people's names, which may not
be in the dictionary.
 Automatic spelling and
grammar checking
The red line indicates a misspelled word.
The green line indicates a grammatical error.
The blue line indicates a contextual spelling error. This feature is turned off by default.

A contextual spelling error occurs when the wrong word is used but the word is spelled correctly. For example, if you
write Deer Mr. Theodore at the beginning of a letter, deer is a contextual spelling error because dear should have been
used. Deer is spelled correctly, but it is used incorrectly in this letter.
  For spelling "errors"
*Ignore Once: This will skip the word without changing it.
*Ignore All: This will skip the word without changing it, and it will also skip all other
instances of this word in the document.
*Add to Dictionary: This adds the word to the dictionary so it will never come up as an
error. Make sure the word is spelled correctly before choosing this option.

For grammar "errors“

*Ignore Once: This will skip the "error" without changing it.
*Ignore Rule: This will skip this "error" and all other instances that relate to this grammar
rule.
*Next Sentence: This skips the sentence without changing it and leaves it marked as an
error. This means it will still show up if you do another spelling and grammar check later on.

* If you're not sure about a grammar error, you can click Explain to see why Word thinks it's an
error. This can help you determine whether you want to change it.
 To use the spelling check
feature:
*Right-click the underlined word. A menu will appear.
*Click the correct spelling of the word from the listed suggestions.
*The corrected word will appear in the document.

*You can choose to Ignore an underlined word, add it to the dictionary, or go to

the Spelling dialog box for more options.
 To change the automatic spelling and grammar check
settings:

1. From Backstage view, click Options.

2. Select Proofing. The dialog box gives you several options to choose
from.
• If you don't want Word to automatically check spelling, uncheck Check spelling as you type.

• If you don't want grammar errors to be marked, uncheck Mark grammar errors as you type.

• To check for contextual spelling errors, check Use contextual spelling.

  To hide spelling and grammar errors in a
document:
• From Backstage view, click Options.
• Select Proofing.
• In the drop-down box next to "Exceptions for:" select the correct
document (if you have more than one document open).
• Put a check mark next to Hide spelling errors in this document
only and Hide grammar errors in this document only.
• Click OK.