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Letter Writing (2)

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8 views

Letter Writing (2)

Uploaded by

aanchalrajawat46
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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LETTER WRITING

LETTERS
LETTER:
 A letter is a written or typed message from one person to another.

 Historically, letters were the only reliable means of communications between


two persons at different locations.

 The role of letters in communication has changed significantly since the 19th
century.
• Although advent of IT- telephones, Mobile SMS’s and Chat- has reduced the
importance of personal letter writing as we can now send our messages through
these mediums very easily but still we need letter for formal communication.

• Now that E-mails and texts and other such forms have become the norm for
communication, the art of letter writing has taken a backseat. However, even
today a lot of our communication, especially the formal kind, is done via letters.
Whether it is a cover letter for a job, or the bank sending you a reminder or a
college acceptance letter, letters are still an important mode of communication.
Types Of Letters

There are two basic types of letters.

1. Formal Letters
2. Informal Letters.

Formal Letters:
A formal letter is a letter written to a business, a college, or any
professional that are not considered friends or family. These are also
called official letters.

Informal Letters:
An informal letter is a letter written to a friend or family.
These are also
known as personal letters.
Informal Letters Formal
Letters
TYPES OF FORMAL AND INFORMAL LETTERS

Formal Letters Informal Letters


 Cover Letters  Apologies
 Résumé  Complaints
 Follow-up-Letters  Invitations
 Accepting Job Offers  Offering Condolences
 References  Appreciation and
Thank you
STYLES OF LETTER WRITING

Block Style Semi Block Style Modified Block Style


Block Style:
A full block style business letter is when all the components of the
letter are aligned at the left margin. Side, top and bottom margins should be
1 to 1 1/4 inches. Font size should be 12 in times new roman.

Semi Block Style:


All text is aligned to the left margin, except the date, attention line,
and complimentary close. Paragraphs are separated by double or triple
spacing.

Modified Block style:


In this style we usually put all text aligned to the left margin, except
for the author's address, date, and complimentary closing. All paragraphs we
write in a modified block style are not indented. The author's address, date,
and closing begin at the right. See the following modified block style
sample.
Block Style Semi Block Style Modified Block Style
PARTS OF A LETTER:

1. Letterhead
2. The date of the letter
3. The Inside Address
4. The Greeting / Salutation
5. Title
6. Introduction
7. The Body Paragraphs
8. The Complimentary Close
9. Signature and Writer’s identification
Things to keep in mind while writing letters:

 Dear Sir or Madam,


If you do not know the name of the person you are writing to,
use this.
It is always advisable to try to find out the name.

 Dear Mr. Asfand,


If you the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and
the surname only. If you are writing to a woman and do not know if she
uses Mrs or Miss, you can use Ms, which is for married and single
women.

 Be clear , brief and businesslike.


 Be polite and friendly.
 Write concise and purposeful letter.
 Do not try to impress with you writing.
Ending a letter:

Yours Faithfully
If you do not know the name of the person, end the letter this
way.

Yours Sincerely
If you know the name of the person, end the letter this way.

Your Signature
Sign your name, then print it underneath the signature. If you
think the person you are writing to might not know whether you are
male or female, put your title in brackets after your name.
There are also a few types of letters based
on their contents, formalities, the purpose
of letter writing etc.
FORMAL

INFORMAL

BUSINESS

LETTER OFFICIAL

CIRCULAR

SOCIAL

EMPLOYMENT
Business Letter: This letter is written among business correspondents, generally
contains commercial information such as quotations, orders, complaints, claims,
letters for collections etc. Such letters are always strictly formal and follow a structure
and pattern of formalities.

Official Letter: This type of letter is written to inform offices, branches,


subordinates of official information. It usually relays official information like rules,
regulations, procedures, events, or any other such information. Official letters are also
formal in nature and follow certain structure and decorum.
Social Letter: A personal letter written on the occasion of a special event is known as a
social letter. Congratulatory letter, condolence letter, invitation letter etc are all social
letters.

Circular Letter: A letter that announces information to a large number of people is a


circular letter. The same letter is circulated to a large group of people to correspond some
important information like a change of address, change in management, the retirement of
a partner etc.

Employment Letters: Any letters with respect to the employment process, like joining
letter, promotion letter, application letter etc.
Samples Of Letters:
Difference between Hard letter and Soft letter writing

Hard Letter Writing Soft Letter Writing

• Hard letters are in the form • Soft letters are in the form
of or written on of soft copies.
printed • These can either be saved
pages. in cd’s, hard disks or flash
do not need
• any
Hardelectronic mean to read drives.
letters
them. • These can also be
electronic letters.
• Soft copy letters need
electronic means to read
them.
Difference Between Letter And Application:

Letter Application
• A letter you write because • An application is written to
you are replying to apply for something.
someone or letting • Application is not having a
someone know what is
subject.
happening.
• While writing an
• In formal letter you have to
application you summarize
mention the subject
your purpose.
• Writing a letter you can
explain your purpose
in more than one or
two paragraphs.
APPLICATION

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