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Organising

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21 views21 pages

Organising

Uploaded by

visheshdhir693
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
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ORGANIZATION

INTRODUCTION

 Once the plans have been laid down and


objectives specified then, the next step is
to organize resources in a manner which
lead to accomplishment of objectives. A
critical issue in accomplishing the goals
specified in the planning process. The
activities of a an enterprise must be
organized in such a manner that plans can
be successfully implemented.
MEANING

 Organizing is the process of


determining what activities are to be
conducted ,how the activities are to be
grouped, how responsibility and
authority, are to be delegated and
who report to whom.
ORGANISING PROCESS

IDENTIFICATION AND DIVISION OF WORK

DEPARTMENTALISATION

ASSIGNMENT OF DUTIES

ESTABLISHING REPORTING RELATIONSHIPS


IDENTIFICATION AND DIVISION OF
WORK

 The first step is the process of organizing involves


identifying and dividing the total work to be done into
manageable activities called jobs. So that duplication
of efforts and resources can be avoided and the
burden of work can be shared among the employees.
 DIVISION OF WORK =SPECIALIZATION OF EFFORTS
AND SKILL +AVIOD DUPLICATION OF WORK.
 So, management ensure that all the activities required
to achieve organizational objectives are identified.
DEPARTMENTALISATION

 The second step is grouping the similar jobs into larger


units called departments or divisions. This grouping
process is called “Departmentalization”. It facilitate
specialization. Departments can be created on the
following basis:-
 A) On the basis of functions:- finance department,
production department, marketing department etc.
 B) On the basis of products:- medicine, food,
cosmetics, garments etc.
 C) On the basis of Territory:- for example :- East, North
, West, South .
ASSIGNMENT OF DUTIES

 After departmentalization, the next step


is to allocate the work to the employees
according to their skill, experience and
competencies. In order to ensure
effective performance in an enterprises,
it is required that a proper match is made
between the nature of job and ability of
employee responsible for that job.
ESTABLISHING REPORTING
RELATIONSHIPS

 Only assignment of work is not enough. The


next step in organizing process is to establish
the reporting relationship from whom an
employee has to receive orders or instructions
and to whom he is accountable or answerable
for the performance of work allocated. The
establishment of such clear reporting
relationships helps to create a hierarchal
structure and helps in coordination amongst
various departments.
 IMPORTANCE OF ORGANISING

BENEFITS OF SPECIALISATION
CLARITY IN WORKING RELATIONSHIPS
OPTIMUM UTILISATION OF RESOURCES
ADAPTATION TO CHANGE
EFFECTIVE ADMINISTRATION
DEVELOPMENT OF PERSONNEL
EXPANSION AND GROWTH
 BENEFITS OF
SPECIALISATION:-
 In organizing function, the total work is
divided into different parts. Such division of
work reduces the work load and enhances
the productivity . Repetitive performance of
particular work helps a worker to gain
experience and get specialized in that area.
For example: a teacher teaches only
B.Studies because of organizing and he/she
becomes specialist in this field.
CLARITY IN WORKING
RELATIONSHIP:
 Organizing clarifies the working
relations among employees. It
specifies who is to report to
whom. Therefore, communication
becomes effective. It also helps in
fixing accountability.
OPTIMUM UTILIZATION
OF RESOURCES:
 In the organizing function, all jobs are clearly
defined and differentiated. The proper allocation
of jobs helps in avoiding overlapping/ duplication
of work, which helps in avoiding confusion and
minimizing the wastage of resources and efforts.
Thus, organizing leads to the optimum use of all
material , financial and human resources.
ADAPTATION TO
CHANGE:-
 Organizing helps the enterprises to
adjust itself according to the change of
business environment by suitably
modifying the organization structure. It
also provide stability in the enterprise so
that it continues to survive and grow
inspite of change.
EFFECTIVE
ADMINISTRATION:
-
 Organizing clarifies jobs and authority-
responsibility relationship. This help in
avoiding confusion, duplication and
enables proper execution of work . So ,
managing the enterprise becomes easy
and this brings effectiveness in
administration.
DEVELOPMENT OF
PERSONNEL:
 It stimulates creativity amongst the managers.
Effective delegation allows the managers to
reduce their workload by assigning routine jobs
to their subordinates.
 This helps subordinates to develop newer skills
and ability to deal effectively with
emerging challenges. Thus , it helps in the
development of personnel.
EXPANSION AND
GROWTH:
It helps in the growth and diversification
of an enterprise by adding more job
positions, departments and new lines of
product. This helps in increasing sales
volumes and profits of the enterprise
also.
ORGANIZATION STRUCTURE

 An organization structure is the


outcome of the organizing process. It
can be defined as the framework
within which managerial and operating
tasks are performed. It specifies
relationships between people, work
and resources.
SPAN OF MANAGEMENT

 It refers to the number of


subordinates that can be
effectively managed by a
superior. Larger the span, lesser
the number of levels in the
organization structure, leading to
a flat organization.
TYPES OF ORGANIZATION
STRUCTURE

 The organization structure can


be classified under two
categories which are as
follows:
 Functional structure
 Divisional structure
FUNCTIONAL STRUCTURE

 MEANING:-
 An organization structure in which
department are created on the basis of
different function performed in the
organization is called functional structure. All
departments in such organizations , report
to a coordinating head. Example:- A
manufacturing concern is divided into four
departments as production, sales , purchase
and finance.
SUITABILITY
 The size of the organization is large,
generally with a single product or a
small number of similar products.

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