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JOB ANALYSIS
JOB ANALYSIS, defined

Job Analysis is the procedure

used to determine/collect
information related to the
operations and responsibility of a
specific job. The end results are
job description and job
specifications.
Importance of Job Analysis (JA)

HRM practices can lead to

outcomes that create
competitive advantage. When
properly performed, job
analysis can enhance the
success of HRM practice.
JOB vs. OCCUPATION
JOB OCCUPATION
Group of positions that Group of jobs that are
are similar in duties. similar as to kind of
In some instances, work and are found
only one position may throughout an
be involved. Example: industry. An
the position of Chief occupation is a
Accountant category of work
found in many firms.
Information provided by Job Analysis

1. Job title and location

2. Organizational Relationship
3. Relation to other jobs
4. Job Summary
5. Information concern job requirements
 Uses of Job Analysis Information
Prepare the job description and write job
specifications The result of job analysis
provides a complete
description that contains
job summary, duties and
responsibilities as well as
individual traits and
characteristics.
 Uses of Job Analysis Information
Recruitment and Selection

Searching for the

right person to fill
for the job.
 Uses of Job Analysis Information
Determine the rate of compensation
Job analysis
information is also
essential for
estimating the value
of and appropriate
compensation for
each job.
 Uses of Job Analysis Information
Performance Appraisal
It is used to identify the
standards and
performance objectives
and performance
objectives to be
performed against which
employee are evaluated.
 Uses of Job Analysis Information
Training

Training and
development are
conducted to satisfy
necessary skills and
competency
requirements.
 Uses of Job Analysis Information
Career planning and development
The movement of
individuals into and
out of positions, jobs,
and occupation is a
common procedure in
organization.
 Uses of Job Analysis Information
Safety

The safety of a job depends

on a proper layout,
standards, equipment, and
other physical conditions.
 Uses of Job Analysis Information
Labor relations
An attempt of an employee
to add or subtract from the
duties listed, as a result of
job analysis, is already a
violation of this standard.
 Methods Used in Job Analysis
Interview
Job analysis information can
be obtained by the interview
to the job incumbent or by
group interviews with the
group of employees doing
the same job or interview the
supervisor who is
knowledgeable about the job.
 Methods Used in Job Analysis
Observation

Direct observation is especially

useful when jobs consist mainly of
observable physical activity.
Example: jobs of Janitor, production
workers, and drivers.
 Methods Used in Job Analysis
Questionnaires
The use of questionnaires is usually the
least costly method to collect large
amount of information in a short period
of time. It usually includes questions to
describe the kinds of experiences of
workers, qualification, attitude, detailed
list of activity and percentage of time
spent
 Methods Used in Job Analysis
Employee recording/ use of log book

This is a recording by Job

incumbents of Job duties,
frequency of the duties, and when
the duties are accomplished.
Steps in Conducting Job Analysis
JOB DESCRIPTION, defined
Organized, factual statements of duties and
responsibilities of a specific job. It tells what is
to be done, how it is done, and why. It is a list
of a job duties, responsibilities, reporting
relationships, working conditions, and
supervisory responsibilities.
 Writing the Job Description
The original purpose of a job description is to
establish the level of difficulty of a specific position
for the purpose of establishing pay levels. This is
basically descriptive and constitutes a record of
existing and pertinent job facts.

Source: Stephen, Moulton, Changing the Focus of Jo Descriptions (Cooperative

Organization for the Development of Employees Selection Procedures, 2007)
Suggested contents:
1. Date Written
2. Job Status
3. Job Identification
4. Job Summary
5. Working relationship, responsibilities, and duties performed
6. Authority of Incumbent
7. Competency Requirements
8. Working Conditions
Source: hrVillage.com, http://www.hrvillage.com/
EXAMPLE

Position Title: Chief Accountant

Division/ Department: Accounting Department

Reports to: General Manager

Coordinates with: All Department Heads

Supervises: All Accounting Personnel

Source: hrVillage.com, http://www.hrvillage.com/

JOB SPECIFICATION, defined
A written explanation of the
minimum acceptable human
qualities necessary for effective
performance of a given job. It
designates the qualities required
for acceptable performance, which
are requisite education, skills,
personality, and so on.
 Writing the Job Specification
The job specification uses the job description to define
the kind of human traits and experience required to do a
specific job well.

Criteria:
• Knowledge
• Skills
• Ability

Source: JobStreet.com, http://www.jobstreet.com

 SUMMARY OF DUTIES
Apply principles of accounting to analyze financial information and prepare financial reports by compiling information, preparing
profit and loss statements, and utilizing appropriate accounting control and procedures.
EXAMPLE PRIMARY RESPONSIBILITIES
1. Prepare profit and loss statements and monthly closing and cost accounting reports.
2. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document
business transactions.
3. Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
4. Analyze and review budgets and expenditures.
5. Monitor and review accounting and related system reports for accuracy and completeness.
6. Prepare and review budget, revenue, expense, payroll entries, invoices and other accounting documents.
7. Analyze revenue and expenditure trends, recommend appropriate budget levels, and ensure expenditure control.
8. Explain billing invoices and accounting policies to staff, vendors, and clients.
9. Resolve accounting discrepancies.
10. Recommend, develop, and maintain financial databases, computer software systems, and manual filing systems.
11. Supervise the input and handling of financial data and reports for the company's automated financial systems.
12. Interact with internal and external auditors in completing audits.
13. Perform other duties as maybe assigned by the general manager from time to time.
KNOWLEDGE AND SKILL REQUIREMENTS
14. Knowledge of finance, accounting, budgeting and cost control principles including generally accepted accounting principles;
knowledge of financial and accounting software applications; ability to analyze financial data and prepare financial reports,
statements, and projections. This is normally acquired through a combination of the completion of bachelor's degree in
Accounting, three to five years of accounting experience, and successful completion of CPA exams.
15. Work requires willingness to work a flexible schedule.
WORKING CONDITIONS
Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.
 New Jobs and Hot Jobs for 21st Century
New job description are appearing with increasing
frequency.
An online recruitment center,
gives a sense of what is
happening in a job market.
According to Employment Review Online,
Wireless services, in fact, is one of the
world's hottest sectors
Source: JobStreet.com, http://www.jobstreet.com
THANK YOU

Atty. Eduard Catibayan