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Unit 5-Report Writing

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Unit 5-Report Writing

Uploaded by

hariharanarthi15
Copyright
© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
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PROJECT REPORT

WRITING
UNIT V
PROOF READING A REPORT
• Proofreading in writing refers to the process of meticulously reviewing a
written document to identify and correct errors in grammar,
punctuation, spelling, and formatting.
• It serves as a final step before submission or publication, ensuring that
the work is polished, professional and error free.
• Whether you’re proofreading your own writing or hiring a professional
proofreader, this step is crucial for maintaining clarity and precision in
your work.
• Proofreading is essential for any text that will be shared with an
audience, whether it’s an academic paper, a job application, an online
article.
AVOIDING TYPOGRAPHICAL ERRORS
• A typographical error also called a misprint, is a mistake made in the
typing of printed or electronic material.
• Spell Check : Always run a spell check, but manually review the text
as well.
• Double-check numbers : Verify that numerical data is accurate and
correctly formatted.
• Consistency in Terms: Ensure consistent spelling and terminology
throughout the document.
BIBLIOGRAPHY IN REQUIRED FORMAT
• Certain style guides use different terminology to refer to bibliographies.
• For example, MLA format refers to a paper’s bibliography as its Works Cited page.
APA refers to it as the References page. No matter which style guide you’re using,
the process for writing a bibliography is generally the same.
• In MLA format, books are cited like this:

Last Name, First Name. Title of Book. City of Publication, Publisher, PublicationDate.
• In APA format, books are cited like this:

Last name, First initial. (Year of publication). Title of work. Publisher


Name.Digital object identifier (DOI).
FONT AND SPACING
• When writing a report, you should:
• Use a ‘serif’ font (such as ‘Times New Roman’).
• Use a minimum font size of 12 points.
• Use 1.5 line spacing unless otherwise specified.
• Use a bold ‘sans serif’ font (such as ‘Ariel’) for titles and headings.
• Use a blank line, but no indentation, between paragraphs.
CHECKING TABLES AND ILLUSTRATIONS
• When writing a research paper, it is important for data to be presented to the reader in a
visually appealing way.
• Tables are easily created using programs such as Excel. Tables and figures in scientific
papers are wonderful ways of presenting data.
• Figures can take many forms, such as bar graphs, frequency histograms,
scatterplots, drawings, maps, etc. When using figures in a research paper, always
think of your reader.
Consider the following questions while using a figure:
-What is the easiest figure for your reader to understand?
-How can you present the data in the simplest and most effective way?
PRESENTING A REPORT ORALLY
• It is important to dress appropriately, stand up straight, and
project your voice towards the back of the room.
• Try to present slides at the rate of around one slide a minute. If
you talk too much, you will lose your audience’s attention.
• You should avoid reading the wording on the slides, but instead
talk around the content on them.
• Maintain eye contact with the audience and speak slowly and
concisely, highlighting key points.
• The information you are presenting may be new to them, but it is
always important to know your audience’s background.
THANK YOU

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