Collection Development Policy

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Collection Development Policy

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hariharan markkandan

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COLLECTION

DEVELOPMENT
POLICY

Dr. S.Srinivasaragavan
Professor & Head
Department of Library &
Information Science. BDU
Corporate Library
Corporate Library Collection
Library Collection
 “Library collection is a sum of
library materials books,
manuscripts, serials, pamphlets,
reports, recording,
microfilm, e -resources and online
resources etc. that make up the
holdings of a particular library”
Collection Development

It is a most important process of library,
which increase the reading materials of
library for satisfaction of reader approach.
 A set of resources that will be most useful for
community.
 In recent time the term “collection
development” has come to encompass a
broad range of activities related to the
policies and procedures of selection,
acquisition and evaluation of library
collection.
Purpose of Collection Development

 Selecting best and useful documents for

readers.
 Providing better and new information
according to approaches of readers
 Periodic reviewing to un-useful and old
documents for withdrawal into stock.
 Spending money only on useful reading
materials according to systematic plan.
Collection Development in Libraries

 In the academic libraries

 In the public libraries

 In the special libraries include

corporate libraries
Collection Development in Corporate
Library
 Selection criteria
– Status of library
Location of Companies : National and international sites
– Level of users
– Budget
– Subject of reading materials
– Forms of reading materials
 Who should involve in selection of reading

material?
 Which source referred to selection of reading

material?
Pre-requisites of Collection
Development
 We should be known specific objectives for
library and the enterprise .
 Librarian should be created a CD Policy.
 Librarian should be kept a balance between

need of readers and objectives of library.

Assessing the immediate and long time requirements of the Enterprise
and the staff members.
 Librarian should be established a book selection and e resource
procurement committee.
 Identifying and creating the own content of the corporate from the

transactions.
 Periodic assessment of the trend and fluctuations in allocation

resources
 Browsing and updating of business premier resources and Reviews

 All the rules and protocols should be followed by librarian

for best library collection.

Criteria for Collection Development

Price Format
Quality Authenticity
Content Reliability
Value Originality
Uniqueness Organization
type
Known Vocabulary
Audience Digital
Compatibility
CDPolicy

 A policy which consists of procedures, scope,

authority, budget ceilings, guidelines on taxation,
censorship, privileges and responsibilities of
Librarian, Standing Instructions to Finance and
administration Resources procurement, Formation
of committees etc. is created for the developing of
library collection in which include
Identification, selection, acquisition and evaluation
of reading materials called as a
Collection Development policy. It enable the
librarian, staff and other stakeholders to take part
in the judicial selection and procurement of
resources for the library.
Major Elements of CDP
 Purpose/Mission
 Patrons
 Materials
 Budget and Gifts and Donations
 Selector
 Selection Methods and Tools
 Acquisition
 Physical Space
 Copyright Policy
Advantage of CDP
 It helps to giving a base for accurate planning of collection
development.
 It helps in best selection and acquisition of books and other
reading materials.

 It helps to appropriate use of money for purchasing books and

 It help in weeding out the waste and obsolete reading materials.

 It enable to overcome the technological, IPR and other social
issues of accessing digital resources.
 Enable systematic, continuous and uninterrupted procurement of
resources and timely use of resources.

 It helps in fulfill first, second and third laws of Library science

Processes of Collection
Development
  Decide objectives of collection development
  Make a selection committee.
  Select reading materials according to different criteria and features.
 Prepare agreement and tech nical support guidelines on e-resourcess
  Take a sanction of selected reading materials from library authority
  Take a sanction of selected reading materials from library authority
  Coordinate selected reading materials with available budget.
  Make a list and ordering of selected reading materials
  Receive and check ordered material
  Replace damage reading material
  Reminder to distributor or vendor.
  Physical process of reading materials
  Shelving of reading materials.
  CREW (Continuous Review, Evaluation and Weeding)
Techniques of Collection
 Development
User survey, general meeting and interview to knowing their approaches.
 Read recent book reviews.
 Librarian can be purchased second hand reading material in low cost.
 Motivate to community for giving donation and gift on special occasion
 Replace the waste reading material with other libraries.
 Through Inter library loan and resource sharing.
 if your library is part of a larger organization request permission from
your funding agency.
 Introduce yourself as an official ahead of your funding agency most likely
to collection development
 Invite and display library services in front of officers who support
financially for collection development.
 Establish a researchers' register to know your researchers.
 Developing a suggest book corner and organise online book talks
 Compilation of open access resources as to the nature of work of the
corporate employees.
 Interacting with the librarians and knowledge professionals of other
organizations.
Evaluation of Collection
Development
 According to objectives of collection
development
 According to Users approaches
 Updating of collection
 Proper forms of reading material
 Authenticity of reading material
 Use of collection
 Physical conditions of reading material.
 Features of E-resources and access methods