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Lecture 3

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جمانه الرويلي
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8 views

Lecture 3

Uploaded by

جمانه الرويلي
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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‫كلية إدارة األعمال‬

‫قسم نظم المعلومات اإلدارية‬

‫مقرر تطبيقات حاسوبية في األعمال‬

‫د‪ .‬روان الحازمي‬


‫‪1‬‬
An Overview of Excel Software

• Workbook, also known as a spreadsheet, is


the Excel term for the files you create with
Excel. When you create a workbook, you are
given the choice of creating a blank
workbook or creating a workbook from a
template.

• A template is a preformatted workbook


designed for a specific purpose, such as
budgeting, tracking inventories, or tracking
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purchase orders.
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A Workbook

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• A cell is rectangles where columns and rows interest.

• Each cell has a different cell address.

• Some cells have their own formula. (e.g., formula =B7+C7+D7+E7).

• Any changes in one of the cells that makes the formula will reflect on the

sum of the numbers in the cell.

• The Formula bar lists the address of the active cell

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After you enter and label the data, enter the formulas, and turn your worksheet

into a little masterpiece, you can start analyzing the data. For example, you can

generate charts like the one in Figure 1-3.

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Workbooks and worksheets

• By default, each workbook includes one worksheet, called Sheet1, but you can

add more worksheets (and rename worksheets, too).

• Types of data in worksheets:

1. Text

2. Numeric value (number, date, or time)

3. A logical value (true and false)

4. A formula that returns a value, logical value, or text


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Practise

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Entering text labels

 If the cell to the right is empty, Excel lets the text spill into the next cell.

 If the cell to the right contains data, the entry gets cut off. Nevertheless, the

text you entered is in the cell. Nothing gets lost when it can’t be displayed

onscreen. You just can’t see the text or numbers except by glancing at the

Formula bar, where the contents of the active cell can be seen in their

entirety.

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Entering text labels

 How to fix it?

 Widen the column to allow room for more text.

 Shorten the text entry.

 Reorient the text.

 Wrap the contents of the cell. Wrapping means to run the text down to the

next line, much the same way as the text in a paragraph runs to the next line

when it reaches the right margin. Excel makes rows taller to accommodate

wrapped text in a cell. To wrap text in cells, select the cells, go to the Home

10 tab, and click the Wrap Text button (found in the Alignment group).
Entering Numeric Values

 Fractions:
• To enter a fraction in a cell, enter a 0 or a whole number, a blank space, and the
fraction. For example, to enter 3⁄8, type a 0, press the spacebar, and type 3/8. To enter
53⁄8, type 5, press the spacebar, and type 3/8. For its purposes, Excel converts fractions
to decimal numbers, as you can see by looking in the Formula bar after you enter a
fraction. For example, 53⁄8 displays as 5.375 in the Formula bar.

o Note: when a number is too large to fit in a cell, Excel displays pounds signs (###)
instead of a number or displays the number in scientific notation (8.78979E+15).

o Entering Decimals in a faster way:


To perform this trick, go to the File tab, choose Options, visit the Advanced category in the
Excel Options dialog box, click the Automatically Insert a Decimal Point check box, and in
the Places text box, enter the number of decimal places you want for numbers. Deselect
this option when you want to go back to entering numbers the normal way.

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Entering date and time values

You can quickly apply a format to dates by selecting cells


and using one of these techniques:
• On the Home tab, open the Number Format drop-down
list and choose Short Date (m/d/yyyy; 7/31/2016) or Long
Date (day of the week, month, day, year; Wednesday,
July 31, 2016), as shown in Figure 1-5.
• On the Home tab, click the Number group button to open
the Number tab of the Format Cells dialog box. As shown
in Figure 1-5, choose the Date category and then choose
a date format.
• To enter the current date:Press Ctrl+; (semicolon) to
enter the current date.
• Current year’s date: If you don’t enter the year as part of
the date, Excel assumes that the date you entered is in
the current year. For example, if you enter a date in the
m/d (7/31) format during the year 2019, Excel enters the
date as 7/31/19. As long as the date you want to enter is
12 the current year, you can save a little time when entering
dates by not entering the year because Excel enters it for
Entering date and time values

• Entering two-digit years: When it comes to entering two-digit years in


dates, the digits 30 through 99 belong to the twentieth century (1930–1999),
but the digits 00 through 29 belong to the twenty-first century (2000–2029).
For example, 7/31/13 refers to July 31, 2013, not July 31, 1910. To enter a
date in 1929 or earlier, enter four digits instead of two to describe the year:
7-31-1929. To enter a date in 2030 or later, enter four digits instead of two:
7-31-2030.
• Dates in formulas: To enter a date directly in a formula, enclose the date
in quotation marks. (Make sure that the cell where the formula is entered
has been given the Number format, not the Date format.) For example, the
formula =TODAY()-“1/1/2019” calculates the number of days that have
elapsed since January 1, 2019.

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Entering date and time values

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Entering time values

Excel recognizes time values that you enter in the


following ways:

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Entering time values

Here are some things to remember when entering time values:

1. Use colons: Separate hours, minutes, and seconds with a colon (:)

2. Time formats: To change to the h:mm:ss AM/PM time format, select the cells, go to
the Home tab, open the Number Format drop-down list, and choose Time (see
Figure 1-5). You can also change time formats by clicking the Number group button
on the Home tab and selecting a time format on the Number tab of the Format Cells
dialog box

3. AM or PM time designations: Unless you enter AM or PM with the time, Excel


assumes that you’re operating on military time. For example, 3:30 is considered
3:30 a.m.; 15:30 is 3:30 p.m. Don’t enter periods after the letters am or pm (don’t
enter a.m. or p.m.)

4. Current time: Press Ctrl+Shift+; (semicolon) to enter the current time

5. Times on the Formula bar: On the Formula bar, times are displayed in this format:
16 hours:minutes:seconds, followed by the letters AM or PM. However, the time format
used in cells is up to you
Combining date and time values

You can combine dates and time values by entering the date, a blank
space, and the time:

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