Department: CIVIL ENGINEERING

Option: CONSTRUCTION TECHNOLOGY

Module: CONSTRUCTION WORKS MANAGEMENT
Learning Unit 5: EXECUTE CONSTRUCTION WORKS
TOPIC:
MANAGE SUPPLY OF MATERIALS AND
INSTALLATION OF EQUIPMENT

Module Leader: Dr Pierre Anthyme BAHATI

Date: 6th December 2023

 PRESENTED BY:

KABAYIZA Clement:23RP00546
KAYINAMURA Eric:23RP00393
NDAYISHIMIYE Andre:23RP00725
NGABONZIZA Yvan:23RP000674
NIYOMUHOZA Francine:23RP01268
NKURIKIYINKA Emmanuel:23RP0030
HAKUZWEYEZU Fidele: 23RP01629
NDAYISABYE Gilbert: 23RP00771

11/21/2024 2
Objective of the Session:

By the end of this session, a leaner is able to:

 Plan the flow of material supplies at construction site to avoid

idling of workers

 Establish and manage Process for placing orders for materials to

ensure the timely and cost-effective supply of materials and
installation of equipment

 Ensure that the right materials are available at the right place at
the time in the right quantity and quality and at the right cost.

 Establish and monitor procedures for equipment hire and

maintenance
 EXECUTION OF CONSTRUCTION WORKS

Execution of construction works means the construction,

procurement and supply of materials for construction, testing
and completion of the Works and the correction of defects in
the Works

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MANAGE SUPPLY OF MATERIALS AND INSTALLATION OF
EQUIPMENT
Materials management is a core function of supply chain
management, involving the planning and execution of supply
chains to meet the material requirements of a company or
organization.

Materials require special attention while creating a project plan,

since it forms a large portion of the total cost of a construction
project. The absence of materials when needed is one of the main
causes of loss of productivity in a jobsite.
 1. PLAN ON THE FLOW OF MATERIAL SUPPLIES AT
CONSTRUCTION SITE TO AVOID IDLING OF WORKERS

Efficient execution of construction works relies heavily on a well-

organized flow of material supplies. To prevent idling of workers and
ensure a smooth construction process, there should be some strategies
to consider and implement.

 Objectives of the plan

 Minimizing delays aligned with the construction schedule,
 Reducing the risk of worker idling during construction works.
 Strategies to create a dynamic material supply plan

 Project Assessment
 Material demand Forecasting and supply schedule
 Supplier Collaboration
 Centralized Material Storage
 Delivery Planning
 Communication Protocols
 Contingency Planning
 Regular Monitoring and Adjustments
 Employee Training
 2. ESTABLISHMENT AND MANAGEMENT OF PROCESS FOR
PLACING ORDERS OF MATERIALS TO ENSURE THE TIMELY AND
COST-EFFECTIVE SUPPLY OF MATERIALS

Making a plan for material supply is important because it helps to

ensure that the right materials are available at the right place at the
time in the right quantity and quality and at the right cost. This plan
helps to avoid delays of materials

 Main orders commonly involved in buying materials:

 Purchase Orders
 Change Orders
 Delivery Orders
Main points to notice for proper establishment of Placing
orders:

 Assessment of materials required

 Prepare the Purchasing procedures
 Pre-inspection
 Scheduling delivery
 Prepare delivery order
 3. ENSURE THAT THE RIGHT MATERIALS ARE AVAILABLE AT THE RIGHT
PLACE AT THE TIME IN THE RIGHT QUANTITY AND QUALITY AND AT THE
RIGHT COST.

The right construction material is one that

meets project specifications, quality standards,
and regulatory requirements while being cost-
effective and suitable for the intended purpose.

1. Factors Affecting the Selection of right

Construction Materials

 Strength, Durability, Cost, Locally Available Materials,

Handling and Storage, Climate, Required Skills and
Availability, Sustainability.
 Right place for materials

If you are unable to safely, properly store materials on your job

site, your best bet is to keep construction materials in a storage
facility or warehouse where they are readily accessible. This
could be a storage unit, a warehouse, or even a rented space
that's close to one or more of your job sites.

Right time for materials

A material schedule lists all required building materials

needed to complete the project and ensure it is organized
and runs smoothly. Creating a material schedule will
greatly help the construction process and help avoid any
material shortages that could break or stall the project.
 Right quantity for materials

Ensure you order materials in sufficient amounts to meet

the project demand Ensure you order your materials on
time, so they arrive right before you need them on the
construction site. Avoid double handling and ensure the
right materials are delivered to the right construction
site.
Well, first of all, always check certifications. Only use
suppliers that meet your quality standards. Another even
better way of ensuring this is to check their references or
testimonials. Positive comments speak volumes about the
supplier's true abilities.

Right cost for materials

The right cost of construction materials is the accurate

and reasonable expense incurred for procuring high-
quality materials necessary for a construction project. It
involves detailed cost estimation, market research,
cultivating strong vendor relationships, defining clear
material specifications, and ongoing cost monitoring to
ensure the project stays within budget while meeting
quality standards
 4. PROCEDURES FOR EQUIPMENT HIRING AND
MAINTENANCE
Construction equipment is an essential part of any construction

project, regardless of its size or scope. These machines help to

make the construction process more efficient and streamline the
various tasks involved in bringing a new structure to life.
Choosing the right hire company for your project and making

right decision to contract someone for a component of your job can

seriously affect the budget and delivery of your project
 .
Important factors to consider before entering into an agreement of construction equipment hiring

 Know your project requirements

Check the machine's current condition

Determine Cost
Get to know how the equipment will be transported to the work
site
Learn more about the company you are hiring equipment from
 Important questions to ask when hiring construction
equipment

1. What is your maintenance schedule for equipment?

2. What is your response time if the equipment isn't working?
3. What are your pickup and delivery times?
4. What are your hours? Is someone always available after
hours if there is a problem?
5. What training do you provide?
6. What are your rates?
7. Are there any additional fees?
8. What are your billing policies?
9. What are your policies for returns?
 CONSTRUCTION EQUIPMENT MANAGEMENT

As mostly known that construction of any project which is a set of

big value assets, is done only by using a large number of resources.
The use of these resources should be done in a positive way so that it
can be beneficial for all of us. Construction involves the use of large
machines and there should be continuous monitoring and tracking of
such machines.
Here are some top considerations for better construction
equipment management
How To Choose the Right Equipment

1. Assess Project Needs

2. Evaluate Site Conditions

3. Determine Your Budget

4. Research Suppliers

5. Final Selection
 CONSTRUCTION EQUIPMENT
MAINTENANCE AND INSPECTIONS
Maintaining equipment is one of the most critical
pieces of construction equipment management.
Completing regular inspections is a great
preventive measure to ensure that any issues are
addressed before they cause delays or even
injuries. Depending on your region, you will have
to follow specific health and safety protocols for
maintenance and inspections. Always follow the
guidelines of the local health and safety authority.
Daily Construction Equipment Maintenance
Checklist
 Conclusion
An effective management of construction
material supply and maintenance of construction
equipment are critical components for the success
of any construction project. A seamless flow of
materials and well-maintained equipment
contribute significantly to project timelines, cost
efficiency, and overall safety. The coordination
and integration of these two aspects ensure that
construction activities proceed smoothly,
minimizing delays and maximizing productivity
 Recommendation

1. Effective Strategic Material Procurement

Develop a strategic approach to material procurement by
establishing reliable supplier relationships. Ensure a
diversified network of suppliers to mitigate risks associated
with potential shortages or disruptions.
 2. Maintenance Planning

A comprehensive maintenance plan for construction

equipment. Implement regular inspection schedules,
preventive maintenance procedures, and prompt
repairs to minimize downtime and extend the lifespan
of equipment.
 END.

YOUR ATTENTION
APPRECIATED !