WORD PROCESSING

-refers to the act of using a computer to

create, edit, save and print
documents.
- example;Microsoft Word,
Microsoft Works Word
Processor, Open Office
Writer, Word Perfect and
Google Drive Document.
 Tips to Stay Safe Online
6. Avoid logging in to public
networks/Wi-Fi. One of the biggest
threats with free WiFi is the ability
for hackers
Examples to position
and Top Uses themselves
of a Word
between you and the connection
Processor:
point.
1. Book- Write a book
7. Do not talk to strangers wether
2. Document
online or - Any text document
face-to-face.
that requires
8. Never post anything about future
formatting.
vacation. You are inviting the burglar
to documentation-Support
3. Help rob your haouse at that date.
9. Add friends you know
documentation for in real life.
a product
or10. service.
Avoid visiting untrusted websites.
 Examples and Top Uses of a Word
Processor:
4. Journal-Keep a digital version of
your daily, weekly or monthly
journal.
5. Letter-Write a letter to one or
more people. Mail merge could
also be used to automatically fill
in the name, address, and other
 Examples and Top Uses of a Word
Processor:
6. Marketing plan - An overview of a
plan to help market a new
product or service.
7. Memo-Create a memo for
employees
8. Report-A status report or book
report
 Example of Word Processor
Programs:
1. Abiword 9. Microsoft WordPad
2. Apple iWork - Pages 10. Microsoft Works
3. Apple TextEdit - Apple (discontinued)
macOs 11. SoftMaker FreeOffice-
4. Corel Word Perfect TextMaker
5. Dropbox Paper (Online 12. OpenOffice-Writer
and free) 13. Ssuite-WordGraph
6. Google Docs (online and 14. Sun StarOffice
free) (discontinued)
7. Libre Office- Writer free 15. Textilus (iPad and
8. Microsoft Office - iPhone)
Microsoft Word 16. Kingsoft WPS Office-
Writer
MICROSOFT WORD
- is a word processor
developed by Microsoft.
- It was first released on
October 25, 1983
- also known as MS Word
 FEATURES OF A WORD
PROCESSOR
 Adjust the layout-Capable of modifying the
margins, size, and layout of a
document.
 AutoCorrect-corrects common spelling errors
as well as capitalization
 AutoFormat-applies formatting to text, e.g.
number listing, bullet,
hyperlinks
 Collaboration-More modern word processors
 FEATURES OF A WORD
PROCESSOR
 Copying, cutting and pasting-Once text is
entered into a document, it can
be copied or cut and pasted
in the current document or
another document.
 Find-Word processors give you the ability to
quickly find any word
or text in any size of the
document.
 FEATURES OF A WORD
PROCESSOR
 Insert tables- Add tables to a document.
 Import data- Import and format data from
CSV, database, or another source.
 Template- a document that contains the
formatting necessary for a specific
document type.
 Text formatting- Changing the font, font
size, font color, bold, italicizing,
underline, etc.
 FEATURES OF A WORD
PROCESSOR
 Headers and footers-Being able to adjust
and change text in the header
and footer of a document. The header
and footer of a document can be
customized to contain page
numbers, dates, footnotes or text for
all pages or specific pages of the
document.
 Indentation and lists-Set and format tabs,
 FEATURES OF A WORD
PROCESSOR
 Text Wrap- adjusts how the image behaves
around other objects or text.
 Thesaurus- Look up laternatives to a word
without leaving the program.
 Macros- Setup macros to perform common
tasks.
 Mail Merge- a feature that allows you to
create document and merge
them with another document or
 FEATURES OF A WORD
PROCESSOR
 Multimedia- Insert clip art, charts, images,
pictures, and video into
a document.
 Multiple windows- While working on a
document, you can have additional
windows with other documents
for comparison or move text
between documents.
 Search and Replace- You can use the Search
 Tabs
Active tab

Rulers
Document header

FEATURES OF A WORD
PROCESSOR
 Spelling and Grammar- Checks for spelling
and grammar errors in a
document.
 Word wrap- Word processors can detect the
edges Document
of aarea
page or container and
automatically wrap Zoom slider
the text
View buttons
using word wrap.
 KEYBOARD SHORTCUTS
FUNCTIONS FUNCTIONS
Ctrl + A Select All Ctrl + M Tab
Ctrl + B Bold Text Ctrl + N Create a new document
Ctrl + C Copy Text Ctrl + O Open a document
Ctrl + D Show Font Dialog Box Ctrl + P Display Print dialog box
Ctrl + E Align Text to Center Ctrl + R Align Text to Right
Ctrl + F Display Find Dialog Box Ctrl + S Save a Document
Ctrl + G Display Go to Dialog Box Ctrl + U Underline Text
Display Replace Dialog
Ctrl + H Ctrl + V Paste a copied text
Box
Ctrl + I Italize Text Ctrl + X Cut a Selected Text
Redo the last undone
Ctrl + J Justify Text Ctrl + Y
action
Ctrl + L Align Text Left Ctrl + Z Undo the last action
 FEATURES OF A WORD PROCESSOR
 Home Tab-allows you to change document
settings, such as the font properties,
adding bullets or numbered list, adjusting
styles, and other common features.
Text Alignment-Left,
Right, Center and Justify
 Insert Tab- is used to insert different features
such as tables, pictures, clip art, shapes,
charts, page numbers, word art, headers
and footers into adocument
 Page Orientation-Portrait and Landscape
 FEATURES OF A WORD PROCESSOR
 Page Layout-refers to the arrangement of text,
images and other objects on a page. Page
sizes are Short(letter)-8.5”by
11”;Long(legal/folio)-8.5” by 13”;A4-8.27”
by 11.69”
IMAGE PLACEMENT
 In line with text- This is the default setting for
images that are inserted or integrated in a
document.
 Square- This setting allows the image you
inserted to be place anywhere whithin the
paragraph with the text going around the
IMAGE PLACEMENT
 Tight- This is almost the same as the square
setting, but here the text “hugs” to the
general shape of the image.
 Through- This setting allows the text on your
document to flow even tighter, taking the
contour and shape of the image.
 Top and Bottom- This setting pushes the text
away vertically to the top and or the bottom of
the image so that the image occupies a whole
text line on its own.
IMAGE PLACEMENT
 Behind Text- This allows your image to be
dragged and place anywhere on your
document but all text floating in front of it.
 In front of Text- This setting allows your image to
be palced right on top of the text as if your
image was dropped right on it.
MAIL MERGE- Feature of MS Word that allows you to
efficiently create documents that have the
same general content but may have different
recipients or purpose.
Three Components of Mail Merge:
1. Main Document - the letter which contain the email
information for each of the merged document
that can be letter, stationary or template. It also
contains the field names which contains the
instructions for carrying out the merge.
2. Data Sourec- it is also called data file which
comprises the information to be merged into a
document such as the list of names and addresses
to be used in a mail merge. This must be
connected to the data source before it can use the
information in it.
3. Merge Document-is also a word processing
document that is the generated output after
Inserting images and External Materials:
1. Pictures-These are electronic or digital pictures or
photographs you have saved in any local storage
device.There are three commonly used types of
picture files. You can identify them by the
extension on their file names.
a. .JPG-this is
pronounced as “jay-peg” and is the short
form .jpeg or Joint Photographic Experts Group.Like
all the rest of the image file extensions, it
identifies the kind of data compression process
that it uses to make it more compatible and
portable through the internet.This type of image
file can support 16.7 million colors that is why it is
suitable for use when working with full color
Inserting images and External Materials:
b. .GIF-stands for Graphics Interchange Format, a
type of image file capable of displaying
transparencies. Therefore it is good for
blending with other materials or
elements in your document.It is also
capable of displaying simple animation.Apparently,
this may not be useful on a printed
document but if you are sending
documents electronically through email, or
even post document into a website, then
this could be quiet impressive. GIF is much better
for logos, small text, black and white images, or
low-resolution files.
Inserting images and External Materials:
c. .PNG-this is pronounced as “ping”. It stands for
Portable Network Graphics. It was build
around the capabilities of .GIF. Its
development was basically for the purpose of
transporting images on the internet at
faster rates. It is also good with
transparencies but unlike .GIFs, it does not
support animation but it can display up to about 16
million colors, so image quality for this image file
type is also remarkably improved. It allows
the control of the transparency of level
and opacity of images.
Inserting images and External Materials:
2. Clip Art- This is generally a .GIf type, live art drawings
or images used as generic representation for ideas
and objects that you might want to integrate in your
document.
3. Shapes- these are printable objects or materials that
you can integrate in your document to enhance its
appearance or allow you to have some tools to use
for composing and representing ideas or
messages.
4. Smart Art-Generally, these are predefined sets of
different shapes grouped together to form ideas that
are organizational or structural in nature. If you want
to graphically represent an organization, process,
Inserting images and External Materials:
5. Chart- Another type of material that you can
integrate in your Word document that allows you
to represent data characteristics and
trends.This is quite useful when you are
preparing reports that correlate and represent
data in graphical manner.
6. Screenshot- Sometimes, creating reports or
manuals for training or procedures will
required the integration of a more realistic image
of what you are discussing on your report or
manual. Nothing can get you a more realistic
image than a screenshot.