Teacher Mr.

Harriott
: February 5, 2024
Date: 10 A
Grade: Information
Subject Technology
: Cells and Simple
Topic: Functions
Duratio
∙ use search50mins
table function to locate information inside of a Spreadsheet
n: ∙ understand and apply basic Excel functions for data analysis.
∙ learn data management techniques, including searching tables, row and title locking, naming a
range, and using constant cells.
∙ practice using simple Excel functions (today(), sum(), count(), min(), max(), average(),
counta()).
✔ Searching tables
✔ Row and title locking
✔ Naming a range
✔ Constant cells
✔ Simple Excel functions.

CELLS AND FUNCTIONS

Searching tables in spreadsheets refers to the process of
looking for specific data or values within a table or range of
cells. This functionality is particularly useful when dealing
with large sets of data, as it allows users to quickly locate
information without manually scanning through each cell.

SEARCHING TABLES
Here are common methods for searching tables in spreadsheets, using
Microsoft Excel as an example:
1. Find and Replace:
∙ The "Find" and "Replace" features in Excel allow you to search for
specific values and optionally replace them with new values.
∙To use "Find," press Ctrl + F (Windows) or Command + F
(Mac), enter the search term, and Excel will locate the first
occurrence.
∙To use "Replace," press Ctrl + H (Windows) or Command + H
(Mac), enter the search term and the replacement term, and you
can choose to replace one occurrence at a time or all
occurrences.
2. Filtering:
∙Excel provides a filtering option that allows you
to display only the rows that meet specific
criteria.
∙Select the header of the column you want to
filter.
∙Click on the filter icon in the toolbar.
∙Use the filter dropdown to select or search for
specific values.
3. Sort and Filter:
∙ Sorting data in Excel helps you arrange it in a specific order.
You can then use the "Filter" option to narrow down the
displayed data further.
∙Select the column you want to sort.
∙Click on the "Sort" button in the toolbar.
∙After sorting, you can apply filters to specific columns.
1.Conditional Formatting:
∙Conditional formatting can be used to highlight
cells that meet specific criteria. This can make it
easier to visually identify the data you are
looking for.
∙Select the range of cells.
∙Go to the "Home" tab, click on "Conditional
Formatting," and choose the desired
formatting rules.
In Excel, naming a range refers to the process of assigning a
meaningful name to a specific group of cells or a range of cells.
Instead of referring to a range by its cell references (such as
A1:B10), you can use a custom name to make your formulas
and references more readable and easier to understand.

NAMING A RANGE
Here's how you can name a range in Excel:
1.Select the Range:
∙ Click and drag to select the cells you want to name.
2.Name Box:
∙ The Name Box is located next to the formula bar at the top of
the Excel window. Click on the Name Box, and you can type
in the desired name for your range.
3.Press Enter:
∙ After typing the name, press Enter to confirm.
Once you've named a range, you can use that name in formulas
and functions instead of using cell references directly. This
makes your formulas more understandable and easier to manage.
To use the named range in a formula, simply type the name
instead of the cell references.

For example, if you named a range A1:B10 as "MyRange," you

can use it in a formula like this:

=SUM(MyRange)
Naming ranges is particularly useful when
working with large datasets or when you want to
make your formulas more intuitive and less prone
to errors. Additionally, named ranges remain valid
even if you insert or delete rows or columns,
making your formulas more robust.
Row and column locking in spreadsheets typically refer to the
process of freezing specific rows or columns so that they
remain visible while scrolling through a large dataset. This
feature is commonly used to keep headers or titles visible at all
times, providing context to the data being viewed. Let's break
down row and column locking:

ROW AND TITLE LOCKING

1. Row Locking:
∙ When you lock a row, it means that the selected row or rows will remain
visible at the top of the spreadsheet, even when you scroll down. This is
useful for keeping headers, titles, or other important information visible as
you navigate through a large dataset.
∙ To lock a row in Excel:
∙Select the row below the one you want to lock.
∙Go to the "View" tab.
∙Click on "Freeze Panes" and select "Freeze Panes" from the dropdown
menu.
∙ This will freeze the selected row, and everything above it will stay visible
as you scroll.
2. Column Locking:
∙ Similarly, when you lock a column, it means that the selected column or
columns will remain visible on the left side of the spreadsheet, even when
you scroll to the right. This is helpful for keeping key information, such as
row labels, visible as you explore data horizontally.
∙ To lock a column in Excel:
∙Select the column to the right of the one you want to lock.
∙Go to the "View" tab.
∙Click on "Freeze Panes" and select "Freeze Panes" from the dropdown
menu.
∙ This will freeze the selected column, and everything to its left will stay
visible as you scroll.
3. Title Locking:
∙ Title locking, in a broader sense, may refer to freezing both rows and
columns simultaneously to keep both row headers and column headers
visible at all times. This is often used when working with large datasets
where you want to maintain context.
∙ To freeze both rows and columns in Excel:
∙Select the cell below the row and to the right of the column you want to
lock.
∙Go to the "View" tab.
∙Click on "Freeze Panes" and select "Freeze Panes" from the dropdown
menu.
∙ This will freeze both the selected row and column, making them remain
visible as you scroll in any direction.
These freezing or locking features
enhance spreadsheet usability,
especially when dealing with
extensive datasets, by ensuring that
important information stays in
view.
In spreadsheets, a constant cell typically refers to a cell
that contains a fixed value that doesn't change. Unlike
formula cells, which may contain calculations or
references to other cells, constant cells hold static data.
The value in a constant cell remains the same unless
manually edited.

CONSTANT CELLS
Here are a few characteristics of constant cells:
1. Fixed Value:
∙ Constant cells store a specific, unchanging value. This value doesn't depend on the
content of other cells or formulas. For example, a cell containing the number "10"
as a constant will always display "10" until someone modifies the content.
2. No Formulas or Functions:
∙ Constant cells do not include formulas, functions, or references to other cells. They
serve as data points or inputs that are manually entered and remain as they are.
3. Manually Entered Data:
∙ Users typically input data directly into constant cells. This data can be text,
numbers, dates, or any other supported data type.
4. Not Dynamic:
∙ Constant cells don't change automatically based on the content of other cells or
external factors. They provide stability and consistency in the spreadsheet.
In contrast to constant cells, formula cells are dynamic and can be
affected by changes in other cells or data. Formulas use operators
and functions to perform calculations based on the values in
different cells. Constant cells are often used to store parameters,
constants, or fixed inputs that are used as part of formulas or
analyses.
To create a constant cell, simply type the desired value directly into
the cell. If you want to keep the value constant and prevent it from
changing, avoid using formulas or functions in that particular cell.
EXAMPLE
Suppose you have a spreadsheet with the
following values in columns A and B:

A B
5 8
7 4
2 6
Now, let's say you want to create a constant cell
with the value 10. You can choose any empty
cell, say, C2, and type "10" into that cell:
A B C
5 8 10
7 4
2 6

In this example, cell C2 contains a constant value of 10. It is not a result of a

formula or function; it's manually entered and remains fixed unless someone
edits it.
Now, if you want to perform a calculation using
the constant value, let's say you want to add the
value in C2 to each value in column A, you
could use a formula like this in cell D2:

= A2 + C2
After entering this formula, cell D2 would display
the result of adding the values in A2 and C2:
A B C D
5 8 10 15
7 4
2 6

In this example, C2 serves as a constant cell

providing a fixed value for use in calculations
without changing dynamically.
▶today() -
▶sum() -
▶count() -
▶min() -
▶max() -
▶average() -
▶counta() -
EXCEL FUNCTIONS
The TODAY() function is a date and time
function commonly used in spreadsheet
software, including Microsoft Excel and
Google Sheets. When you use the TODAY()
function in a cell, it automatically returns the
current date. The function doesn't require
any arguments or parameters; it simply
provides the current date based on the
system date of the computer running the
spreadsheet.
The SUM() function is a mathematical function
commonly used in spreadsheet software like
Microsoft Excel and Google Sheets. It calculates the
sum of a range of numbers, allowing you to quickly
obtain the total of multiple values.

Here's a basic example of how to use the SUM()

function in Excel:

=SUM(A1:A5)
The COUNT() function is a statistical function
commonly used in spreadsheet software like
Microsoft Excel and Google Sheets. It counts the
number of cells in a range that contain
numerical data.

Here's a basic example of how to use the

COUNT() function in Excel:

=COUNT(A1:A5)
The MIN() function is a statistical function
commonly used in spreadsheet software like
Microsoft Excel and Google Sheets. It calculates
the minimum value from a range of numbers.

Here's a basic example of how to use the MIN()

function in Excel:

=MIN(A1:A5)
The MAX() function is a statistical function
commonly used in spreadsheet software
like Microsoft Excel and Google Sheets. It
calculates the maximum value from a
range of numbers.

Here's a basic example of how to use the

MAX() function in Excel:

=MAX(A1:A5)
The AVERAGE() function is a statistical function
commonly used in spreadsheet software like
Microsoft Excel and Google Sheets. It calculates
the average (mean) of a range of numbers.

Here's a basic example of how to use the

AVERAGE() function in Excel:

=AVERAGE(A1:A
5)
The COUNTA() function counts all non-empty
cells in a range, including cells containing text,
numbers, logical values, or error values.
It does not distinguish between different data
types and simply counts cells that are not
blank.
Example in Excel: Suppose you have the following data in cells
A1 to A5: In cell B1, you can use the COUNTA() function
A1: Apple
to count the non-empty cells in the range A1
A2: Banana to A5:
A3: (empty cell)
A4: Orange =B1: =COUNTA(A1:A5)
A5: (empty cell)
CONT…

The result will be 3, as there are three non-empty cells

(Apple, Banana, and Orange) in the specified range.

If you have any further questions or if there's anything

specific you'd like assistance with regarding the COUNTA()
function or other spreadsheet functions, feel free to ask!