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CD Lecture On WBS & Scope V2

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6 views

CD Lecture On WBS & Scope V2

Uploaded by

shujaitbukhari
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Lecture

WBS
Session aims

• Understand project Work Breakdown Structure (WBS)


& project Scope
start to think about how these apply to your 2nd assessment
CW2
• Menti revision quiz – ongoing revision for CW3
5BUS1205 PMB Module
Structure
Week Content Assessment

1 Introduction & Stakeholders


2 Risk Management
3 Planning of a project
4 Work breakdown structure & Scope
5 Precedence tables CW1 due (Wed 6th Nov)
6 Networks
7 Roles and responsibilities
8 Budgets
9 Monitoring, Control & Quality
10 Closure & Evaluation CW2 due (Friday 13th Dec)
11 Jan 24 Revision (practice MCQ) CW3 due (Friday 10th Jan)
Where WBS & Scope fit
• Project idea

• Business case

• Project planning
- set objectives, assumptions, constraints
- WBS
- Scope
Remember Project -
Planning a big
trip……………
• Personal project
• You are going away with friends for a month:

European Inter rail


South American adventure
etc.
• You are in charge!
Consider all the aspects to the planning of this project.
Come up with several key headings and try & populate
the ‘activities’ required to plan a successful trip
Project: Planning a big
trip……………
• Destination
- schedule
- activities
• Travel
• Official
- passport
- visa
• Accommodation

• Health
- immunisations
- medications
- first aid
- emergency

• Money
- budget
- currency
Deconstruction
of a project
Work breakdown structure (WBS)
• Top down
• ‘chunking’
• ‘unbundling’
• Produces a linked, hierarchical series
of independent units
• Bottom level will be a list of work
packages/activities
Deconstruction
of a project
Work breakdown structure (WBS)
manageable units/activities means we
can:
• Gives people responsibility for each
manageable part
• Facilitates financial control
• Human resources can be assigned
• Allocating & tracking resources
Work Breakdown Structure Example

Level 1 Bake a Cake

2.0 Prepare

Level 2
1.0 Prepare
Baking Tin and
Ingredients
Oven

Level 3
1.1 Mix Wet 1.2 Mix Dry
2.1 Bake Cake
Ingredients Ingredients
Example WBS
We would call this handover
WBS in list form (alternative)
Project: Implement MIS
1 Develop business case Systematic
1.1 Estimate costs
1.2 Estimate benefits numbering
1.3 Gain approval system
2 Define requirements
2.1 Interview users
2.2 Analyse requirements
2.2.1 Identify data requirements
2.2.2 Identify process requirements
2.2.3 Identify reporting requirements
2.2.4 Identify non-functional requirements
3 Design system
3.1 Etc.
4 Develop system
4.1 Etc.
5 Implement system
5.1 Etc.

11
Alternative
Product focused planning
 Known as Product Based Structure (PBS)
 Some methods, e.g. PRINCE2™ consider the
breakdown as product-based
 Product-focused planning focuses on what is
to be achieved – deliverables, documented
as product descriptions

12
Alternative
Example PBS
Management Information System

Business Case Requirements System System Implementation


Specification Design Acceptance
Etc.
Etc.
Requirements Etc.
list

Hardware Software System


Documentation

Desktop Server Training Technical User


manuals support manuals
guide
13
Summary: benefits of WBS
 Facilitates communication and co-
operation between project team
and stakeholders
 Provides a basis for estimating
resources, costs and time
 Feeds into developing the
precedence table and network
diagram (next week’s content)
 Basis of defining the scope
14
WBS Activities X 2
 Menti

15
Scope of a project

16
Project scope

 Defines the boundary of the project


 Identifies what is included in the project so it is
clear what the project will deliver
 It forms a baseline for the project with any
changes having to go through change
management
 It is used to measure the success of the project

17
Scope statement
 Scope is often defined by the work breakdown
structure (WBS) and will be equivalent to the
first level of the WBS.
 In addition, must also state specific exclusions,
so it is clear what the project will entail
e.g recruitment of operational staff, marketing

18
Writing the scope from the WBS
WBS Scope
 Start with a short
sentence on the
purpose of the project
 For each of the 4 sub-
projects, have a few
sentences to explain
what is happening in
that part of the project
 Do not list each activity
 Have a short section at
the end with exclusions
Project Scenario – The Big Food
Box

 In 2020, a single primary school in


Wales launched a social project to
help families & local communities.
 Now, with 70+ schools
participating, the initiative aims to
reduce food insecurity, enhance
food education, sustainability, and
foster community engagement.
Its working!

 Your job is to plan the project


for De Havilland Primary
School, Hatfield
WBS for Big Food Box

 Youtube has some useful


videos on converting a
shipping container

 Independently note ideas

 Team meeting 1 or 2,
brainstorm together

 Show me a draft WBS


for feedback
References
 CADLE, J. and YEATES, D. (2008) Project Management for
Information Systems. 5th ed. Harlow:FT Prentice Hall

 Field, M and Keller, L (1998) Project Management. London: The


Open University and Cengage

 Office of Government Commerce (2005) Managing Successful


Projects with PRINCE2. 4th edn. London: TSO

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