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KeyPay - Day 3 Introduction of Pay Run

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18 views

KeyPay - Day 3 Introduction of Pay Run

Uploaded by

ahbillim21
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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KeyPay Introduction

– Day 3
• Create new employee by using the template provided in
KeyPay instead of import function
• Pay Run Setting & Business Setting before we run the first
payroll
• Pay Run
• Pay Run Inclusions
• Payment File Setting
• Generate Giro Payment File & CPF Submission File
• Employee Portal – Work Zone
• Discussion
Create New Employee Record

Method 1: Add Employee – created by us


Method 2: Start Employee Self Setup – created by client/
new joiner
Add Employee Start Employee Self Setup
Pay Run Setting
Business Setting

Note:
To check the Opening Balances imported into KeyPay is for 2022 rather than 2023.
ERROR: If opening balances imported for 2023, YTD figures will be accumulated and shown on the payslip that we generate from Jan’23
onwards.
Correct step to import the opening
balance for 2022
WRONG
Payroll Runs
(Procedure of Pay Runs – Generate Report & Payslip)
Payroll Runs
(Unlock & Delete the Pay Runs)
Pay Run Inclusions – Method 1

1st icon  Payroll Settings  Select [Import Pay Run


Inclusions] under Business Management  Go [Data
Extracts page] select the template that you want to
download  Update template  Upload file

• Import Pay Run Inclusions – Company Setting


• Update the data in excel sheet for all employees and then import into system
Pay Run Inclusions – Method 1

• Sample of [Data Extract Page] & Template exported from system


Pay Run Inclusions – Method 2
2nd icon  List  Select Employee  Select [Pay Run
Inclusions] under Pay Run Settings  [ADD] based on
your client’s payroll requirement.
E.g. Monthly deduction on SHG fund (i.e. SINDA, CDAC)

• Pay Run Inclusions – Employee Setting


• Set the information directly in the system for each employee (one-by-one basis)
Pay Run Inclusions – Method 2
Payment File Setting
STEP: 1st icon  Payroll Settings  Select [Payment File] under Business Settings  [ADD] add the bank account for
disbursement  Save
Payment File Setting
STEP to extract the bank details from SMEPayroll: Admin  Manage Company  Edit Icon (Pencil at right side)  Giro Setup

Account Number must include the


branch code first:
Eg: 641843677001

Click the button [Lookup Branch


Code]  the system will run
automatically and auto update the
Account Number to 843677001
Generate Giro Payment File &
CPF Submission File
Note:
Once the Pay Run is finalized, the (GIRO Payment File) and (CPF Lodgment Report) can be downloaded.

Completed the CSN before


download the CPF Report
Employee Portal – Work Zone

• Employees can download


this app (i.e. similar to
our Adaptive Pay) to view
their payslip & annual
leave.
• Each employee will
receive an email once the
payslips are published,
email with a link to view
the details.
Discussion
• Leave Settings & Leave Status
• Multi-addition & Multi-deduction
• Employment Type (Not stated in system) – Issue of SINDA
Contribution

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