University Requirement Courses

For All Programs

Scientific Applications of Computers (CSE012) : (Lec3: Microsoft Word)

Dr. Eng. Ali M. AbdelAziz Date : 3 / 3 / 2024

 Microsoft
Word…
…is the word processing component of the Microsoft Office
Suite.

It is used primarily to enter, edit, format, save, retrieve and

print documents.
 Terminology
While different versions have different
appearances, they all have most of the
same features. If you know what to call it,
you should be able to find it in other
versions.
The area outlined in red is called the
title bar.

It displays the names of the open

program (in this case Microsoft Word)
and the name of the current file.
This file has not yet been saved so its
name is Document1.

Files created in Microsoft Word are often

referred to as documents and have the
file extension .doc or .docx
The area outlined in red contains the
minimize, maximize/restore and close
buttons for the program window.
These three buttons are on almost every
window that opens in a Windows based
platform.
They are on Mac windows as well, but
they are circles instead of squares.
When you click the minimize button the
program becomes a button on the
Windows taskbar located at the bottom of
the screen.
You can restore the document to its
original shape and size by either:
Clicking on the button on the task bar one
time to restore it to active mode,
If you have multiple files from the same
program open you will need to select the
one you want to restore to active mode.
When you click the maximize / restore
button the program assumes the same
shape and size it was before you
minimized it.
Or
The program window will fill the screen.
When you click the close button the
program will ask you if you want to save
the changes if you have made any
changes. Once you have responded to
this question the program will close.
The area outlined in red is called the
quick access toolbar.
It contains the most commonly used
commands in Microsoft Word:
1. Save
2. Undo
3. Repeat
Microsoft Office 2007 & 2010 use what is
referred to as the “Ribbon” interface. The
area outlined in red comprises the
Ribbon.
The ribbons we are going to go over
today are the default ribbons.
You may customize the ribbon and or a
group on the ribbon on your personal
computer to have only the features you
want to use.
In order to do this all you have to do is
right mouse click on the ribbon or the
group you want to customize.
The Words File, Home, Insert, etc…
outlined in red are referred to as tabs.
Each tab has several Groups attached to
it.
The File Tab menu contains the commands
most commonly associated with the file.
The Home Tab Groups contain the commands
most commonly associated with the formatting and
editing of text.

Clipboard Font Paragraph

Styles Editing
The Insert Tab Groups contain the commands
most commonly associated with adding
something to the document.

Pages Tables Illustrations

Header/Footer
Links Text
Symbols
The Page Layout Groups contain the
commands most commonly associated with
settings that would affect the entire page or
document.

Themes Page Page

Setup Background

Paragraph Arrange
The References Groups contain the
commands most commonly associated with
writing a research paper, essay, term paper or
similarly formal documents.
Table Footnotes Citations &
of Contents Bibliography

Captions Index Table of

Authorities
The Mailings Tab groups contain the
commands most commonly associated with
documents and files created for mass mailing.

Create Start Write & Insert

Mail Merge Fields

Preview
Finish
Results
The Review Tabs groups contain the
commands most commonly associated with
documents which are shared or being prepared
for publication.
Proofing Language Comments

Changes
Tracking Compare
Protect
The View Tab groups contain the commands
most commonly associated with the variety of
ways you can “look at” a document or
documents.

Document Show Zoom

Views

Window Macros
 Document Views
Word 2016 has a variety of viewing options that change how your
document is displayed. You can choose to view your document in
Read Mode, Print Layout, or Web Layout. These views can be
useful for various tasks.

To change document views, locate and select the desired

document view tool in the bottom-right corner of the Word
window.

Print
Mode
Read Web
Mode Mode
Read Mode
In this view, all of the editing
tools are hidden so your
document fills the screen.
Arrows appear on the left
and right side of the screen
to toggle through the pages
of your document.
Print Mode

This is the default view

where you create and
edit your document.

There are page breaks

Page
in between each page,
Breaks indicating how your
document will look
when printed.
Web Layout

This view removes

page breaks. It can
help you visualize
how your document
will display as a
No Page webpage.
Breaks
 The Ruler
The Ruler is located at the top and to the left of you
document. It makes it easier to adjust you document
with precision. If you want, you can hide the Ruler to
create more screen space.

Ruler
 The Ruler (Cont.)
To show or hide the Ruler:
1. Click the view tab.
2. Click the check box next to Ruler show or
hide the ruler.
 New Document
To begin a new project in Word
1. Select the file tab. Backstage view will appear.
2. Select New, then click a template.

3. A new, document
will appear.
 How to: Open an
Existing Document
1. Navigate to Backstage view, then click Open.

2. Choose “Browse”
How to: Open an Existing
Document (Cont.)
3. The Open dialog box appears. Locate and
select your document, then click Open.
 Save and Save As
In Word there are two says to save a file, SAVE and
SAVE AS.

SAVE is used when a document is open or edited to

save what you are working on.
SAVE AS is used to save the document to a location and
change the name of the document.

It is important to save your document whenever you

start a new project or make changes to an existing one.
Saving early and often can prevent you work from being
lost. You will also need to pay close attention to where
you save the document so it will be easy to find later.
To Save a Document
1. Locate and select the Save command on the
Quick Access toolbar.

2. If you are saving the document for the first

time Save As will appear in Backstage view.

3. You will then need to choose where to save the

file and give it a file name.
 To Save a Document
(Cont.)
4. The Save As dialog box will appear. Select the
location where you wish to save the document.
5. Enter a file name for the document, then click Save.
How To: Export Word to PDF
1. Click the File tab to access Backstage view.
2. Click Export, then select Create PDF/XPS.
How To: Export Word to PDF
(Cont.)
3. The Save As dialog box will appear. Select the
location where you wish to export the documents,
enter a file name, then click Publish.
 Exporting to Other
File Types
A file can also be exported to Word 97-2003 doc,
or a plain-text version

1. Click the file tab to access Backstage view

2. Click Export, then select “Change File Type”
Exporting to Other File
Types (Cont.)
3. Select a file type, then click Save As.

Select a common file type,

then click “Save As” to export
 Exporting to Other File Types
(Cont.)
4. The Save As dialog box will appear. Select the location
where you wish to export the document, enter a file name,
then click Save.
Exporting to Other File Types
(Cont.)
You can also use the
Save As type: drop-down
menu in the Save As
dialog box to save
documents in a variety
of file types.
 The Insertion Point
The insertion point is the blinking vertical line in your
document. It indicates where you can enter text on the
page.
Blank document: When a new, document opens, the
insertion point is located in the top left corner of the page.
 The Insertion Point
(Cont.)
Adding spaces: Press the
space bar to add spaces after New Paragraph line: Press
a word or in between text. Enter on your keyboard to
move the insertion point to
the next paragraph line.

Press the
space bar to Press “Enter” to
add spaces move the insertion
point to the next
paragraph line
The Insertion Point Cont.
Manual placement: After a text has been entered,
you can use the mouse to move the insertion point
to a specific place in your document.

Simply click the location in the text where you wish

to place it.

Click to manually
place the insertion
point in a specific
location
 Selecting Text

1. Place the insertion point next to the text you

wish to select.
2. Click the mouse and while holding it down
drag you mouse over the text to select it.
3. Release the mouse button. You have selected
the text. A highlighted box will appear over
the selected text.
 Selecting Text (Cont.)
When you select text or images in Word, a toolbar will appear

How to delete text:

Highlight the text the you wish to delete then hit the
“Delete” key on the keyboard.
 Copy and Paste Text
To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you wish to copy

2. Click the Copy command on

the Home tab or right click the
selected text and click Copy.
 Copy and Paste Text
(Cont.)
3. Place the insertion point where
you wish the text to appear.

4. Click the Paste command on the Home tab

or right click and click paste.
5. Then the copied text will appear.
 Cut and Paste Text
1. Select the text you wish to cut.

2. Click the Cut command

on the Home tab or
right click the selected
text and select cut.
 Cut and Paste Text
(Cont.)
3. Place your insertion point where you wish the text to
appear.

4. Click the Paste command on the Home tab or

right click and select paste and the text will appear.
 How to Change Font
Word 2016 provides a variety of other fonts
you can use to customize text and titles.
1. Select the text you wish to change.
 How to Change Font
(Cont.)
2. On the Home tab click the drop-down arrow next to
the Font box. A menu of font styles will appear.
3. Move the mouse over the list of font styles, then
select the font you would like to use

4. The font will change

in the document.
 Changing Font Size
1. Select the text you wish to change.
 Changing Font Size
(Cont.)
2. Select the desired font size formatting option
Font size drop-down arrow: On the Home tab, click the
Font size drop-down arrow. A menu of font sizes will
appear. When you move the mouse over the various
font sizes, a live preview of the font size will appear in
the document.
 Font Color
1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down
arrow. The Font Color menu appears
3. Move the mouse over the various font colors. A live
preview of the color will appear in the document.
 Font Color (Cont.)
4. Select the font color you wish to use.
The font color will change in the document.
 Highlight Text
Highlighting text can be useful when
marking important text in your document.
1. Select the text you wish to highlight.
2. From the Home tab, click the Text
Highlighter Color drop-down arrow.
3. Select the desired
highlight color.
 Bold, Italic, and
Underline
1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I),
or Underline (U) command in the Font group.

3. The selected text will be modified in the document.

 Changing Text Alignment
1. Select the text you wish to modify.
2. On the Home tab, select one of the four
alignment options from the paragraph section
Align Text left
Center
Align Text Right
Justify
 Page Orientation
To change page orientation:
1. Select the Page Layout tab.
2. Click the “Orientation” command in the Page Setup
Section.

3. A drop-down menu will appear. Click either “Portrait”

or “Landscape” to change the page orientation.
4. Once one is selected the page will change.
 Changing Page Size
To change the page size:
Word has a variety of predefined page sizes to choose from.
1. Select the “Layout” tab, then click the “Size” command.

2. A drop-down menu will appear.

The current page size is highlighted
 Backstage View
Backstage view gives you various options for saving,
opening a file, printing, and sharing your document.

To access Backstage view:

1. Click the file tab on the
Ribbon. Backstage view will
appear.
Backstage View (Cont.)
Questions?