CHAPTER 3

EFFECTIVE
TIME
MANAGEMEN
T
Objectives
:
• Define time management;
• Discuss the importance of time
management and techniques;
• Enumerate time management
skills and time management in
corporate;
• Know the role of managers in
inculcating time management
skills in employees;
• Practice time management at
workplace; and
• Enumerate time management
tips.
Effective Time
According to Management Guide Study (2022), “Time
Management
management refers to assigning specific time slots to
activities as per their importance and urgency in order
to make the best possible use of time.”
Effective time management allows individual to assign
specific time to activities as per their importance.

1. Ask yourself “Which activity is more important? How

much time should be allocated to?
2. Know which work should be done earlier and which
can be done a little earlier.
Time Management includes:

1.Effective planning;
2.Setting goals and objectives;
3.Setting deadline;
4.Delegation of
responsibilities;
5.Prioritizing activities as per
their importance; and
6.Spending the right time on
the right activity.
 1. Effective Planning

a. Plan your day well in advance.

1. Prepare a to-do list or a “task
plan”
2. Order activities according to their
priority
3. Allocate suitable time for each
other.Development Centres
b. Complete pending task one by
one.
4. Do not begin fresh work unless
you have finished your previous
task.
c. Tick the ones you have already completed.
d. Ensure you finish tasks within the stipulated time frame.

2. Setting Goals and Objectives

e. Work with goals and targets in an organization.
f. Set targets for yourself and make sure they are realistic and
achievable.
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3. Setting Deadlines
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g. Do not wait for your superiors to ask you every time.

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h. Learn to be self-driven.
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4. Delegations of Responsibilities

a. Don’t do everything on your own, there

are other people as well.
b. Roles and responsibilities should be
delegated to employees according to
their interest and specialization to
ensure they would finish within
deadlines.
c. An employee who does not have
enough knowledge needs more time
than someone who knows the work
well.
5. Prioritizing Task

a. Prioritize tasks as per their importance

and urgency.
b. Know the difference between
important and urgent work.
c. Identify which tasks should be done
along the day, and during this month.
6. Spending the Right Time
on the Right Activity

a. Develop the habit of doing the right

thing at the right time.
b. Work done at the wrong time is not
as much use.
c. Keep some time separate for your
personal calls or checking updates
on Facebook or Twitter.
Character of a Good
1. Organized
Manager
a. Place important documents in
folders to easily locate the files
and to save time in searching
unnecessary.
b. Keep the files in its respective
drawers with labels on top of
each file.
c. Avoid keeping stacks of file and
heaps of paper at your
workplace.
2. Be Focused.
a. Being focused lets you get things
done by breaking up individual tasks
among discrete intervals, separated
by short breaks.
b. Set reminders on your personal
computers or cell phone.
c. Create planners, organizers, table
calendars for better time
management.
3. Don’t misuse time.
a. Concentrate and allot time to
finish assignment on time.
b. Do not kill time by loitering or
gossiping around. Don’t waste
your time. Always make yourself
busy in doing important things.
Benefits of Time
1. Makes
Management you more organized.
2. Makes you punctual and
disciplined.
3. Reduces time to reach goal and
objectives.
4. Boost your morale and
confidence.
5. Makes you plan better.
6. Better prioritize tasks and
activities.
7. Reduces stress and anxiety.
Time Management
1. Set your Priorities.
Techniques
2. Finish your assignment on time.
3. Differentiate between urgent and
important.
4. Stay focus.
5. Don’t overload yourself.
6. Add life to work.
7. Set realistic targets.
8. Be disciplined and punctual.
9. Be organized.
10.Enjoy work.
Roles of Managers in
Including Time
Management Skills in
Employees
1. Managers must lead by
example.
To lead by example means to guide
others through your behavior instead
of your words.

2. Delegate some
responsibilities to employees.
Manager should know how to
delegate task to their employees.
3. Ask employees to keep
workstations organized.
Maintaining cleanliness in the
workplace not only creates a
healthier environment for employees
but also tends to help companies
become more efficient and
productive.

4. Let them make a “to do list.”

Encourage employees to prepare a
to-do list.
5. Training
Employees training is a program that
helps employees learn specific
knowledge or skills to improve
performance in their current roles.

6. Be a good listener.
Active listening helps people to
recognize other’s perspectives feelings
and making conscious to hear and
understand others.
Practicing Time Management at
Workplace
1. Know your targets well.
Be honest with your superior if
targets are unrealistic and
unachievable within the allocated
time slot.
2. Discuss work with
subordinates.
Let them realize the importance of
doing the job.
3. Organize yourself.
Having these good organizational
skills will make it easier to
collaborate with others and help
increase productivity and efficiency.
4. Plan your things well in advance.
According to Lester Bittel, “Planning the
things in advance, individuals will
become more productive and able to
foresee issues or roadblocks that may
come.
5. Eat only during lunch hours.
Eating while working not only makes you
feel sleepy but also breaks continuity.
6. Keep a notepad and pen
handy.
Avoid writing on loose papers.
7. Be punctual.
Avoid taking frequent leaves from
work unless it is an emergency.
8. Do not keep things pending
at your end.
Escalate important matters
immediately which need approval of
higher authorities.
Failing to manage your time effectively
can have some very undesirable
consequences.
1. Missed deadlines
2. Inefficient workflow
3. Poor work quality
4. A poor professional reputation and a stalled career
5. Higher stress levels
Coaching and Shadowing Second Sharing Communities of
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Time Management Tips
1. Work on time.
2. Prepare a task plan.
3. Manage yourself well.
4. Do not clutter your desktop.
5. Use a planner or organizer.
6. Set priorities for yourself.
7. Set clear goals and objectives.
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 Thank
You, and
Mabuhay!