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Presentation Technique: Practical Hints To Successful

This document provides guidance on effective presentation techniques. It discusses preparing for a presentation by considering timing, structuring the material, and preparing visual aids. When presenting, the introduction should capture attention and outline key points, while the body emphasizes important information and the conclusion summarizes main ideas. Presenters should practice to feel comfortable, maintain eye contact with the audience, and use body language to engage listeners. Questions from the audience are valuable for understanding feedback, and should be answered concisely and respectfully. Evaluations after presentations provide speakers with constructive feedback to improve future presentations.

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97 views17 pages

Presentation Technique: Practical Hints To Successful

This document provides guidance on effective presentation techniques. It discusses preparing for a presentation by considering timing, structuring the material, and preparing visual aids. When presenting, the introduction should capture attention and outline key points, while the body emphasizes important information and the conclusion summarizes main ideas. Presenters should practice to feel comfortable, maintain eye contact with the audience, and use body language to engage listeners. Questions from the audience are valuable for understanding feedback, and should be answered concisely and respectfully. Evaluations after presentations provide speakers with constructive feedback to improve future presentations.

Uploaded by

pikadita
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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PRESENTATION TECHNIQUE

Practical Hints to Successful Presentation

CONTENTS
1. General Concepts 2. Preparation 3. On the Stage 4. Finishing the Presentation 5. Evaluation

What is presentation
2. Presenting papers 3. Conference/meeting

GENERAL CONCEPTS

1. Conveying ideas, research results

4. Defense for your thesis 5. Proposals 6. Briefing: presenting what you want others to know 7. Training

PREPARATION
I. Timing
Consider: 1. The time limit 2. The amount of information available, and how much of it you can cover 3. How much detail you can include 4. Dividing the material into sections, with subject heading 5. The most effective way to present your information PPT, transparency, video or others

II. Material Preparation


Choosing Your Subjects Structure of Presentation 1. Introduction
What your topic is An outline of the main points Any necessary history or definition of terms

2. Body
Emphasize important information

3. Conclusion
Summary of the main points made in the body Future works

Some Rules to Prepare PPT, Slides, etc. 1. Be concise and simple. Rule
1. One topic for one transparency
2. 15-20 words ( max of 7 words by 7 lines) per transparency 3. 2-5 minutes per transparency ( 12-30 transp. for an hour)

Rule 2. Avoid premature optimization. Get the contents right first, and then make your slides look pretty.
1. 2. 3. 4. Print neatly, do not use cursive writing. Choose fonts that are easy to read. Check spelling and grammar. Choose diagrams, charts or pictures with neat layout. Use one image per page. 5. Use colors effectively.

Rule 3. Use a big letter size or else point


1. Make visual aids big enough to see.

28

24 point

2. To test the size of your visual aids, check 1 inch to 10 foot rule: For every 10 foot away the audience is from the screen, letters or symbols should be 1 inch high on the screen.

Rule 4. Your slides should be visually appealing.


1. A picture is almost always better than text. 2. Colors can be very appealing but must be used with care. Over-use of color can however be distracting.

Handout
1. Handout should be kept to a reasonable length no more than one side of A4 and two sides maximum. 2. The purpose of handout is to convey items you might want to refer to. 3. You can also use a handout to reinforce the structure of your talk.

III. Behavior Preparation


Preparing for Your Talk
1. Practice for effective presentation The more you practice the more comfortable you feel in front of the audience. 2. Timing of your presentation is very important. 3. Arrange your presentation in a logical sequence.

Knowing the Audience


1. What is the level of audiences knowledge of the subject? 2. What is the size of the audience?

Supplemental Hints
1. Professional appearance is important. 2. Arrive at the site a few min before your presentation. 3. Once you are comfortable with your presentation, get motivated and show some enthusiasm. 4. If you are a nervous speaker, practice, practice, practice! 5. Get some sleep the night before your talk.

ON THE STAGE
Material Conveying
At the beginning of your presentation express thanks to chairman, state your name, institution and title of your presentation. Three elements of presentation include: introduction, explanation of methods and closure.

Introduction
1. Focus the attention of audience on the subject. 2. Create an organizing framework for the information that follows : overview, study area, research methodology, results and conclusions. 3. Stimulate interest and involvement of audience in the presentation.

Explanation
1. Cover the state-of-art/market trends/latest development in products in 1- 2 slides. 2. Mention the main stream technology in the area in 1 slide. 3. Present your idea/method/algorithm/discoveries in about 5 slides. 4. Compare your results with existing ones in 1-2 slides. 5. Present your personal conclusion/opinions future works in 1-2 slides.

Closure
This is the end of my presentation. Thank you.

Behavior in Conveying
Attitude and body language play quite a big part in the success-fulness of a presentation. Some hints to perfect your day at the stage are as follows:

Gaining the Audiences Interest


Attract interest and direct the groups attention to your topic.

Interacting with the Audience Rule 1. Look at the audience and seek eye contact with them. Rule 2. Make sure the audience can always see the screen. Rule 3. Make it look like you are having a good time. Rule 4. Do not try too hard to be funny.

FINISHING THE PRESENTATION


An important aspect of giving a talk is dealing with questions. 1. Questions are a good thing. 2. Allow the person who is asking a question to finish his sentence. 3. It is acceptable to say that you do not know the answer.

Useful Suggestion in Answering Questions:


1. Repeat or paraphrase the question so that you are sure you understand it. 2. If it is a long question, try breaking it up into sections, and answer them one by one. 3. Be brief and to the point avoid introducing new information. 4. Conclude with a clear finish and thank your audience for their attention.

EVALUATION
After each talk, evaluation sheets are distributed on which everyone will be asked to evaluate the presentation. From such sheet you could then summarize the audience evaluations, comments, and provide a summary to the speaker. The evaluations are expected to be frank and constructive. These evaluations will allow you to get feedback on how the audience reacts to and perceives your presentation.

THE END
Thank you very much for your attention.

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