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Ch-3 Windows File Management

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27 views

Ch-3 Windows File Management

Uploaded by

chaitsi desai Educator
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 23

Gajera Global School

CHAPTER-3
WINDOWS FILE
MANAGEMENT
Chaitsi Desai
Computer Educator
File Management
■ File management helps you to organize and keep track of your files in the computer.

■ There are thousand of file in the computer , very file has a name called filename.

■ File management mane files by their

– Name

– Format

– Size

– Data
Files
■ All the work that we do in computer is stored in the form of file.
■ File is a collection of data and information.
■ A file can be document file when you write in it.
■ A file can be picture file when you draw and colour in it
■ Every file has its own unique name. No two file with same name can be saved at same location in the
computer.
■ Computer represents files with icons.
■ Types of files:
– Document file
– Spreadsheet files
– Image files
– Audio/Video files
Folders
■ Files may be organized into folders.

■ A similar group of files saved together under a common name is called a folder.

■ Folder have its unique name.

■ There can not be two folder with same name at one location.
Subfolders
■ Folders contain files, but some folders contain additional folders, which we call

subfolders.

■ Subfolder is a folder within another folder.


Parts of a Folder
■ To see what is in the folder we have to double-click on it.
■ When you open folder, it opens in a window.
■ A window is a rectangular area used to display the contents of an folder.
■
Understanding Disks and Drives
■ Hard disk is called a non-removable disk, because we can not take it out from
computer.
■ Other disk are removable media like pen drive, CDs and DVDs.
■ Files and folder can be stored on hard disk in your computer.
■ Hard disk can be divided into logical drives which are name with letter then colon(:)
– A: the floppy drive
– C: hard drive, if you have one hard drive
– D: CD and DVD drive (if you have only one hard disk)
■ A path is a route the user must follow to reach a particular folder or file in the drive
■ A path always start with a drive letter. Ex c:\windows\calculator.exe
File Explorer
■ The File Explorer plays a key part in Windows 10 experience.

■ Used for viewing files and folders in Hierarchical order.

■ It is helpful to organize files and folders that are stored in hard disk of computer.

■ We can move, rename and delete files in File Explorer.

■ The main function of file explorer is to browse, open and manage the files and

folders store on your computer.


Minimize or
File Explorer Expand
Ribbon

Ribbon

Address bar

Right Pane

Left Pane(Navigation Pane)


File Explorer
■ Top of the explorer window is the ribbon, just below it there is address bar.

■ Address bar indicates the location on your hard drive that is currently being viewed.

■ Left hand side there is a navigation pane. This can be used as a way of quickly
jumping between your libraries and favorite folders.

■ The right pane displays the content of the folder that is selected.

■ There are two signs, expand [>] and collapse[ v ], in front of a disk drive or folder
name.
File Explorer
■ A [>] indicates that the folder contains
subfolders. When we click [>], it
shows the sub folders inside and the
same time the [>] sign changes to [V]
sign.

■ This process is called expanding of


folder.

■ When we click[V] sign the expanded


subfolders collapse back.
Viewing Files and Folders
■ We can view files that we create as well as those we
download and copy to our computer.

■ There are main five folders in windows 10, in


which files are saved by default
– Documents : when we create and save
document file it get stored here
– Pictures: when we save any picture from
digital camera or scanner it get stored here
– Music: when we save any music file it store
here
– Videos: when we save any Video file it store
here
– Downloads: When we download any file from
internet it gets stored here
Changing The View of File and Folders
■ We can arrange files and folder according to our choice.

■ Large Icons or extra Large Icons: The images on folder icon are displayed in
Thumbnail view. It enables the users to identify the contents of the folder quickly.

■ Medium sized icon view: display file and folder as small icons. The file name is
displayed under the icon.

■ Small icons view: display more information about the file.

■ List view: display content as list of file or folders name preceded by small icon

■ Detail view or content view: give us detail information about files including name ,
type size, and modified date.
Selecting File and Folders
■ When you want to work with any file we have select that file.

■ Selected files appear highlighted on screen.

■ To select single file we just have click on that file

■ If we want to select multiple file first select one file and Press and hold down the
Ctrl key and click each file you want to select.

■ We can select a group of files by drag the mouse pointer.

■ We can also select all files by pressing Ctrl + A


Creating a New File/Folder
■ Steps to create new file:
1. Open a folder in which you want to create a file.
2. Click on Home tab.
3. Click on New Item.
4. Click the type of file you want to create.
5. Type a name for new file and press Enter key
■ Steps to create new folder on desktop:
1. Right-click the mouse ( A menu will appear)
2. Click on New. (A sub-menu will appear)
3. Click on Folder.
4. Type the name for new folder and press Enter key
Renaming a File/Folder
■ Renaming a file can help us in locating the file in future.
■ You can rename folders in same way you rename files.
■ We should rename only those files which we have created.
■ Steps:
1. Click the file you want to rename.
2. Click on Home tab.
3. Click on rename. ( we can press F2 key form keyboard)
4. Type a new name for the file and press Enter key.
■ A file name can not contain / \ ? “ < > or ! Character.
■ If we change mind while typing a new file name, we can press ESC key to return to
the original file name.
Copying Or Moving a File/Folder
■ We can copy or move a file on a pen drive, memory card or to new folder on computer.
■ When we copy a file, the file will remain in its original location and also appear in the
new location.
■ When we move a file, the file will get removed from its original location and appear in
the new location.
■ Same steps to copy or move folder.
1. Select the file/folder.
2. Click on Home tab.
3. Click on copy or cut. (short cut for Copy Ctrl + C and for Cut Ctrl + X)
4. Navigate the folder where we want our file to be pasted.
5. Click on Home tab.
6. Click on Paste (Short cut for paste Ctrl + V)
Opening a File With A Different Program
■ We can open a file with different program.
■ This enable you to use the features of other program to work on the file.
■ When we click on picture file it will open in some Photos app. If we want to open it
in MS-Paint or in Photoshop so that we can edit the picture.
■ Steps:
1. Open the folder
2. Click on the file.
3. Click on Home tab.
4. Click the arrow of Open.
5. Click on the program you want to use.
■ Or you can right click on that file and select Open with option and select from there
Deleting a File/Folder
■ We can delete the file/folders that is no longer required.

■ When we delete any file/folder, it goes into Recycle Bin. So if we want to delete file
permanently you have to delete it from Recycle Bin.

■ Do not delete any Windows 10 System files otherwise computer may develop a problem.

■ Steps:

1. Click on the file you want to delete.

2. Click on Home tab.

3. Click on Delete.

■ Or you can press Delete button from Keyboard after selecting that file
Restoring A Deleted File
■ File that we delete goes into Recycle Bin, where the files stays for a few days or a
few weeks, depending on how often you empty the bin or how full the folder is.

■ We can restore file that is there in Recycle Bin to its original location.

■ Steps:

1. Double click Recycle Bin icon.

2. Click on the file you want to restore.

3. Click on Manage Tab.

4. Click on Restore the selected items.


Empty the Recycle Bin
■ After delete file form Recycle Bin we cannot restore again.
1. Double click Recycle Bin icon
2. Click on Empty Recycle Bin button
3. Click on Yes

Searching the Files


■ Windows 10 search option searches not only the document but also e-mail messages,
contents, internet explorer favorites, application and more.
■ Steps:
1. Open folder click on search box.
2. Type text that we want to search.
3. If you spot folder double click on it
THANK YOU!!!

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