IMPRINT LOGISTICS

TRAINING MANUAL
 WHAT DOES IMPRINT LOGISTICS DO

- WE SPECIALIZE IN HELPING CARRIERS TO FIND THE TOP

PAYING FREIGHT LOADS FOR THEIR TRUCKS. OUR
DISPATCHERS NEGOTIATE THE HIGHEST RATES AND INFORM
THE CARRIER FOR OPTIONS TO MAKE THE FINAL DECISION.
- WE HELP OUR CARRIERS MOVE MORE FREIGHT SAFELY AND
COST EFFECTIVELY EVERY DAY! IN ADDITION, WE BRING A
GREAT DEAL MORE TO THE TABLE THAN JUST DISPATCHING.
WE WORK WITH CARRIER, AS THEIR PARTNER, TO PROVIDE
THE TOOLS THEY NEED TO KEEP THEIR TRUCKS LOADED AND
PROFITABLE.
- A DEDICATED DISPATCHER IS ASSIGNED TO EVERY
RELATIONSHIP, BECOMING A SINGLE POINT OF CONTACT. THAT
DISPATCHER KNOWS CARRIER’S TRANSPORTATION BUSINESS
 WHAT IS DISPATCHING
■ IMPRINT LOGISTICS IS AN INDEPENDENT DISPATCH HOUSE, BASED OUT
OF MASSAPEQUA NEW YORK.
■ A DISPATCHER IS THE LINK BETWEEN BROKER & CARRIER. HERE IS A
LIST OF THINGS A DISPATCHER DOES FOR THE CLIENT
• TIME SAVING

Products
• MARKET ANALYSIS
• LOAD INFORMATION
• NEGOTIATION Dispatcher
• DOCUMENTATION

Shipper Broker Carrier Receiver

 CATEGORIES OF DRIVERS
THERE ARE TWO TYPES OF DRIVERS
LEGAL MILES ALLOWED IN A DAY 600 MILES A DAY!
1 - SOLO DRIVER.
MILES IN A DAY: 600 LEGAL MILES, 50-55MILES IN AN HOUR.
2- TEAM DRIVER.
MILES IN A DAY 1,200 LEGAL MILES, 50-55MILES IN AN HOUR.

Things required from the driver

1- Copy Of CDL
• Commercial Drivers License
• CDL is required to carry more than 28,000 lbs load.

2- Truck & Trailer Number

 CDL : COMMERCIAL DRIVERS LICENSE

Hazmat Permit,
* It is subjective
 ELD DEVICE
AN ELECTRONIC LOGGING DEVICE IS A PIECE OF ELECTRONIC HARDWARE
ATTACHED TO A COMMERCIAL MOTOR VEHICLE ENGINE TO RECORD DRIVING
HOURS. THE DRIVING HOURS OF COMMERCIAL DRIVERS ARE TYPICALLY
REGULATED BY A SET OF RULES KNOWN AS THE HOURS OF SERVICE IN THE
UNITED STATES.
A DRIVER HAS TO TAKE REST FOR A FEW HOURS TO START DRIVING AGAIN, IN
TEAM DRIVERS, THE DRIVER SWITCH WITH THEIR CDL’S
 TYPES OF EQUIPMENT WE WORK WITH

LARGE EQUIPMENT SMALL EQUIPMENT

• POWER ONLY • BOX TRUCK
• DRY VAN • REEFER BOX
• REEFER TRUCK
• FLAT BED • HOTSHOT
• STEP DECK • SPRINTER VAN
• CONESTOGA • CARGO VAN
RATE : 5% OR $ 300 RATE : 10% OR $ 450
 BASIC JARGON
DOORS ( SWING OR ROLL UP)
TIRES (SINGLE AXLE OR DOUBLE AXLE)
CABS (SLEEPER OR DAY)
APPOINTMENT OR WINDOW
DEADHEAD (POSITIVE OR NEGATIVE)
SPECIAL PERMITS:
o HAZMAT = TO HAUL CHEMICALS/DANGEROUS
MATERIAL
o TANKER ENDORSEMENT = TO HAUL LIQUIDS
o TWIC = TO ENTER SEAPORT
o TSA/TFSA = TO ENTER AIRPORT
 POWER ONLY / SEMI TRUCK

- POWER ONLY IS THE TRUCK ITSELF, WITHOUT ANY TRAILER ATTACHED TO IT.
- TWO LOAD OPTIONS, LOAD OUT ( TRAILER FOR 7-10 DAYS) & TOW AWAY (HOOK & TOW
)
- ANY TRAILER CAN BE ATTACHED TO IT, I.E. DRY VAN, REEFER, STEP DECK & FLATBED.
- MUST HAVE TRAILER INTERCHANGE INSURANCE / NON- OWNED TRAILER INSURANCE
- 5% PLUS $150 FOR TRAILER

Sleeper Cab Day

Cab
 DRY VAN
Dry Van can be 48ft to 53ft
o Mostly Aluminum or Steel Platted
o Wooden or Aluminum Floors
o Can be Vented

Rate = $2.5 to $3.2 per mile

Weight: 45,000lbs
Commodities : General Freight Mostly
Pelleted Goods

Accessories: E- Tracks
Dunnage
 REEFER

REEFER CAN BE 48FT TO 53FT

ONLY DIFFERENCE BETWEEN DV AND
REEFER IS THE TEMPERATURE CONTROL
SYSTEM

RATE = $2.8 TO $3.5 PER MILE

WEIGHT 45000LBS
COMMODITIES : PERISHABLE ITEMS
FRESH VEGETABLES/FRUITS
MEDICINES
ICE CREAM/ FROZEN ITEMS
ACCESSORIES: E- TRACKS
DUNNAGE
 FLAT BED
Flat beds are 48ft
They are used to cater heavy
machinery and materials

Rate : $3 to $ 4.5 per mile

Weight : 48,000 lbs
Mountains Weight : 38,000 to 42,000
Commodities: Heavy Machinery
Construction Material
Wood Lumps

Accessories: Straps
Tarps
Chain & Binder
Dunnage
 STEP DECK
STEP DECKS ARE 48FT
THEY ARE USED TO CATER
MULTIPLE HEAVY MACHINERY
AND MATERIALS

RATE : $3 TO $ 4.5 PER MILE

WEIGHT : 48,000 LBS
MOUNTAINS WEIGHT : 38,000
TO 42,000
COMMODITIES: HEAVY
MACHINERY
CONSTRUCTION
MATERIAL
WOOD LUMPS

ACCESSORIES: STRAPS
TARPS
CHAIN & BINDER
DUNNAGE
 CONESTOGA
Conestoga can be 48ft to 53ft
o Same as DV except the exterior is of
railings and curtains
o Wooden or Aluminum Floors

Rate = $2.5 to $3.2 per mile

Weight: 45,000lbs
Commodities : General Freight Mostly
Pelleted Goods

Accessories: Tarps
Straps
Dunnage
 BOX
TRUCK
Box Truck also known as Straight Box can
be 14 to 30 feet with or without temperature
control system.

Rate : $1.2 to $ 2 per mile

Weight : 10,000 lbs

Accessories:
Pallet Jack
Lift Gate

Conditions to bring onboard:

o At least 26 Ft
o Dimension over 98 X 102
o Minimum Weight 8000 lbs
o OTR (Haul all over US)
 HOTSHOT
Hotshot is a pick up truck with a flatbed as
its trailer. It could be from 20 to 40 feet.

Rate : $1 to $ 1.8 per mile

Weight : 15,000 to 20,000 lbs

Accessories:
Straps
Tarps
Chain & Binder
Dunnage

Conditions to bring onboard:

o At least 30 Ft
o Minimum Weight 12000 lbs
o OTR (Haul all over US)
 SPRINTER / CARGO VAN
Sprinter / Cargo Van is a pick up van for
small commodities, mostly within city
deliveries.

Rate : $0.6 to $ 1 per mile

Weight : 5000lbs

Accessories:
Straps
Pallet Jack

We try to avoid to bring them onboard as

there loads are difficult to find and cater.
Also there rates are too low to yield a good
invoice.
 ACCESSORIES
FOR DRY VAN
E- Tracks
 ACCESSORIES
FOR STEP DECK & FLAT BED

BINDERS STRAPS
 ACCESSORIES
FOR STEP DECK & FLAT BED
CHAINS TARPS
 ACCESSORIES
FOR BOX TRUCK
LIFT GATE
PALLET JACK
 ACCESSORIES

DUNNAGE DUNNAGE BAGS

 ACCESSORIES
Dunnage for Flat Bed & Step Deck

.
UNITED STATES MAP
 .

.
TIME ZONES
 OUR SERVICES
1. NEGOTIATING TOP PAYING RATES (DEPENDS UPON THE MARKET RATE. THE BEST RATES WE CAN GET).
2. SETUP PAPERWORK (AGREEMENT BETWEEN BROKER AND CARRIER) LIABLE TO PAY IN DAMAGE.
3. FAX, EMAIL, AND DOCUMENTATION: PROVIDE STUFF ETC. WHEN THE DRIVER IS NOT IN REACH.
4. CREDIT CHECKS (A GRADE, B GRADE, OR C GRADE WILL BE CHECKED BY MCN (MOTOR CARRIER NUMBER).
5. REQUEST QUICK PAY (LEAVE IF THERE IS A DELAY OF 3-4 DAYS AND ONWARDS (95% NOT ALLOWED TO QUICK
PAY WHILE 5% ARE ALLOWED BY THEIR COMPANIES.
6. REQUESTING FUEL ADVANCES.
7. REQUEST INSURANCE CERTIFICATES (IN CASE OF LOSS AT THE END OF THE CARRIER) (ABC TRUCKING
[CARRIER] AND YBC BROKERAGE [BROKER]
8. DRIVER DIRECTOR ASSISTANCE (NO GPRS, NO INTERNET, SEND DIRECTION THROUGH CALL).
9. NEGOTIATE QUICK PAY RATES (5% BROKER CHARGE THEIR OWN INTEREST IF THEY ARE DOING QUICK PAY
ETC.) (7% OR 8% CHARGE ON A RATE OF $2000) WILL DO BARGAINING.
10. FACTOR SETUP ASSISTANCE (EVERY CARRIER HAS THEIR OWN FACTORING COMPANY. IF NOT WE WILL
ARRANGE FOR THEM LIKE RTS, QP FUNDING) FIXED RATE (3.5% OR 4% ON EVERY LOAD) (PROVIDE QUICK PAYMENT)
11. COLLECTION ASSISTANCE ( CARRIER WANTS BILLS HANDLED I.E. PROOF OF DELIVERY, INVOICE, AND RATE
CONFIRMATION FORWARD TO FACTORING THEN SEND PAYMENT TO THE CARRIER DIRECTLY).
12. DETENTION CHARGES ASSISTANCE (E.G. IF TRUCK GOES TO THE PU AND LOADING STARTS AFTER 2 HOURS)
13. UNUSED TRUCK ORDER ASSISTANCE (TONU (TRUCK ORDER NOT USED) IF TRUCK REACHES PU AND LOAD
GETS CANCELLED THEN BROKER WILL HAVE TO PAY CHARGES) VERY RARE
 PAYMENT METHODS

THERE ARE THREE PAYMENT METHODS

STANDARD PAYMENT
• CARRIER GETS PAID IN 28 - 30 DAYS
QUICK PAY – FROM BROKER
• CARRIER GETS PAID BY THE BROKER IN 1 - 7 DAYS BY
DEDUCTING 3 - 8% FROM THE TOTAL AMOUNT
FACTORING COMPANY – FINANCIAL INSTITUTE
• CARRIER GETS PAID BY THE FACTORING COMPANY IN
24 HOURS DEDUCTING 3 - 4% FROM THE AMOUNT.
 DOCUMENTS REQUIRED
FROM THE CARRIER & BY THE BROKER AT TIMES

1- MC AUTHORITY: MOTOR CARRIER AUTHORITY

2- W9 FROM: FOR EIN, EIN IS EMPLOYER IDENTIFICATION
NUMBER.
3- COI: CERTIFICATE OF INSURANCE
4- NOA: NOTICE OF ASSIGNMENT FROM FACTORING COMPANY
OR
VOIDED CHECK: FOR QUICK PAY
MC AUTHORITY
.

MOTOR CARRIER AUTHORITY,

GIVEN BY THE GOVERNMENT
TO THE CARRIER TO CARRY
OUT HIS/HER BUSINESS.
3 CHECKS ON MC LETTER
1. MC NUMBER
2. US DOT NUMBER
3. SERVICE DATE
 W9 FORM

• This is to get the EIN

number Of the client we are
working with.
• EIN (Employer identification
number)
• Its also known as TIN
Taxpayer Identification
Number or Federal/FED
Number
• Mostly used as EIN.
COI
CERTIFICATE OF INSURANCE
TO LOOK INTO THE AMOUNT OF
INSURANCE THE CARRIER HAS
SUCH AS TRAILER
INTERCHANGE INSURANCE
WE GET OTHER DETAILS,
1. INSURANCE COMPANY
NAME.
2. COMPANY ADDRESS.
3. AGENT NAME
4. AGENT PHONE NUMBER
5. AGENT EMAIL ADDRESS
 INSURANCE TYPES AND LIMITS

• GENERAL LIABILITY INSURANCE ($750,000-

$1,000,000)
FOR OFFICE PREMISE
• AUTOMOBILE INSURANCE
($750,000- $1,000,000)
VEHICLE / EQUIPMENT
• CARGO INSURANCE
($100,000- $250,000)
FOR LOADS /FREIGHTS
• TRAILER INTERCHANGE INSURANCE OR NON-OWNED
TRAILER INSURANCE FOR DV ($50,000- $80,000) FOR
 NOA: NOTICE OF ASSIGNMENT
FROM FACTORING COMPANY

• Notice of an assignment is given

by factoring Company, like OTR,
RTS, Thunder funding.
• Factoring company is a
financial institute, which factors
carriers amount and pays them
in 48-72 hours.
INFORMATION REQUIRED FOR
FACTORING
1. FACTORING COMPANY NAME.
2. COMPANY ADDRESS.
3. AGENT NAME
4. AGENT PHONE NUMBER OR COMPANY PHONE
NUMBER
5. AGENT EMAIL ADDRESS
VOIDED CHECK
VOIDED CHECK (CONT.…)

• BANK NAME

• ROUTING NUMBER (CONSISTS OF 9 DIGITS). ITS LIKE BANK

CODE.

• ACCOUNTING NUMBER (9 DIGITS OR MORE)

 DOCUMENTS REQUIRED TO GET PAID
LIST OF DOCUMENTS REQUIRED, SO THE CARRIER CAN GET
HIS PAYMENT FROM EITHER FACTORING (NOA) COMPANY OR
BROKERAGE (QUICK PAY)
- RC - RATE CON
- BOL –BILL OF LADING
- POD – PROOF OF DELIVERY
- INVOICE – FOR PAYMENT
- NOA / VOIDED CHEQUE TO GET HIS PAYMENT

*NOTES, AT TIMES THE BROKER IS NOT SET UP WITH THE FACTORING COMPANY, SO QUICK
PAY IS THE ROUTE TAKEN SO THE CARRIER CAN GET ITS PAYMENT AND AN EXTRA
DOCUMENT LOR (LETTER OF RELEASE) IS TO BE OBTAINED FROM FACTORING COMPANY
TO BE PROVIDED TO BROKER.
 RATE CON
- RATE CON – THE FIRST DOCUMENT
THE CARRIER RECEIVES, ONCE THEY
AGREE TO PICK THE LOAD UP.
- IT HAS THE PICK UP LOCATION( PU1)
& DROP OFF LOCATION (SO2)
- RATE THE CARRIER AGREED ON FOR
THIS LOAD (CARRIER FREIGHT PAY)
- DETAILS OF DISPATCHER
1- NAME
2- CONTACT INFO
3- SIGNATURE
 RATE CON REVISIONS
o Lumper Charges
The labour charges paid for loading and unloading of the load.

o Detention Charges
If the wait at Shipper or Receiver is more than 2 hours than extra
charges are paid in lieu of detention which are mostly $50/ hour.

o Layover Charges
If the wait at Shipper or Receiver is more than 8 hours than extra
charges are paid in lieu of Layover which are mostly $250.

o TONU (Truck Order Not Used)

If the equipment has entered the shipper premises and then the
load is cancelled then TONU is charged which mostly starts from $150.
 BOL – BILL OF LADING

- DOCUMENT CARRIER RECEIVES

ONCE THE POWER UNIT (TRUCK) IS
LOADED WITH COMMODITY.
- DETAILS INCLUDE
1 – WEIGHT OF COMMODITY
2 – PICKUP LOCATION & DROP OFF
LOCATION
3 – CHECK IN & CHECK OUT TIME
( USED FOR LAYOVER / DETENTION /
TONU CHARGES.)
POD – PROOF OF DELIVERY

• POD AT THIS ADDRESS TO GET

PAID
• SIGNATURES – SHIPPER OR
RECEIVER, WITHOUT THESE
CARRIER CAN NOT GET PAID
• TIME IN & TIME OUT
 INVOICE

THE INVOICE IMPRINT

LOGISTICS LLC
GENERATES TO GET THE
AMOUNT AGREED BY THE
CARRIER AT THE TIME OF
SIGNING SDS AS HIS
INDEPENDENT DISPATCH
ON THE BEHALF OF THE
CARRIER.
SAFER WEB
SAFER WEB
DAT POWER
RING CENTRAL
RING CENTRAL
THANK YOU
IF YOU HAVE ANY QUESTIONS FEEL FREE TO ASK!