Scribd
Upload
27 views

Project Development and Management, Monitoring and Evaluation

Uploaded by

markjerez05
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
27 views

Project Development and Management, Monitoring and Evaluation

Uploaded by

markjerez05
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 21

Project Development and Management,

Monitoring and Evaluation,


Documentation of Projects

Overview on Project Development


PROJECT PLANNING

• Each and every one of us at some point plans and implements a project.
Whether you are a student finishing a homework, an engineer designing a
plan, an events coordinator organizing for a friend’s wedding or a director
shooting a movie- whatever field or profession you might choose, it can be
safely said that it is imperative for us to be familiar with the steps involved in
planning and preparing for a project. Not only this knowledge will be able to
make our task easier-but shall also give direction in achieving our project’s
success. Projects can be easily demonstrated with the aid of a systematically
prepared project plan. A plan is defined as: “an outline which consists of
strategies and specific actions or steps to be undertaken in order to reach the
goals.” Developing a plan is said to be the first critical step in ensuring a
project’s success. Through the process of planning, the persons involved
collaborate and determine the best possible way of achieving the established
goals within a given time frame at the least possible cost.
What is Project Planning?
Project planning involves a series of steps that
determine how to achieve a particular community or
organizational goal or set of related goals. This goal can
be identified in a community plan or a strategic plan.
Project plans can also be based on community goals or
action strategies developed through community meetings
and gatherings, tribal council or board meetings, or other
planning processes. The planning process should occur
before you write your application and submit it for
funding.
 identifies specific community problems that stand in the way of
meeting community goals;

 creates a work plan for addressing problems and attaining the


goals;

 describes measurable beneficial impacts to the community that


result from the project’s implementation;

 determines the level of resources or funding necessary to


implement the project.
Who Develops a Plan?
• Other than the group or section spearheading the project, other key
persons can also be invited to help prepare a project plan. These key
persons may include the following:

• COMMUNITY MEMBERS DIRECTLY AFFECTED BY THE PROBLEM


(e.g. youth, mothers, workers, etc.)

• INFLUENTIAL PERSONS FROM THE COMMUNITY (community leaders,


elected or not)

• EXPERTS WHO HAVE BEEN WORKING WITH THE SAID COMMUNITY


(e.g. community organizers)
What are the steps in
developing a plan?
A Pre-requisite in developing your plan is the awareness of your partner
community’s current condition. Through the aid of the collated results (which
will be provided) of the community assessment conducted, it will be much
easier for your class to identify possible projects for your partner community.
• The steps involved in developing a plan include the following:

• ESTABLISH YOUR GOAL

The initial step in developing a plan is to establish a common goal. Goals


are the desired or expected outcome of an endeavor- therefore, goals are
ends or targets. These goals serve as the backbone to your plans. It
provides your class the guide and direction that you need in determining
the projects you intend to implement. Because of the crucial role it plays,
make sure to consider the following points while formulating your goals:
• Be Specific. Goals broadly or vaguely stated would not be of any help
to your class. Make sure your goal/s are specific as possible.
• Be Realistic. There would be no sense in developing a goal, of which
your class knew from the very start, would be impossible to accomplish.
Bear in mind also that goal/s after having been set can be changed. In
fact, goals should be constantly evaluated to fit changes.

• IDENTIFY STRATEGIES/ ACTIONS STEPS/ACTIVITIES TO BE TAKEN

Assuming that a common goal has already been established, it will now be
the time for your class to determine the various action steps you shall
undertake. These strategies/ action steps are the “how’s” to achieve your
goals.
In identifying your strategies/ action steps, make
sure to also include in your list the following:

• PERSONS INVOLVED

“Who would be in-charge of the identified action steps?” “What would be my role?”
During this part of the planning, roles and responsibilities are designated to the
planning participants. Who to do what is usually determined by the individual’s
expertise or capability and willingness to perform the assigned task?

• TIME FRAME

“When will the action steps be performed?” “When do we intend to finish the
tasks?” A specific schedule shall be set to determine when the identified action
steps shall be carried-out and up to when these activities shall be performed.
• RESOURCES NEEDED

“What are the materials that we need?” These resources needed by your
class to deliver the action steps may not be limited to material objects but
may also include the needed human resources (manpower) as well.

• EXPECTED OUTPUT

“What do we expect after the action steps have been performed?”


Why is project planning important?
Project Planning helps us to: Project Planning helps to eliminate:
think ahead and prepare for the future poor planning
clarify goals and develop a vision overambitious projects
identify issues that will need to be addressed unsustainable projects
choose between options undefined problems
consider whether a project is possible unstructured project work plans
make the best use of resources
motivate staff and the community
assign resources and responsibilities
achieve the best results
LESSON 2
The Project Cycle

The Project Cycle

• The process of planning and managing projects follows a logical,


continuous cycle. Each phase of the project leads to the next.

• The identify stage includes a needs assessment process to determine


the needs and problems in a community.

• The design phase includes the actual planning and design of a project.

• The implement stage refers to the implementation of the project,


whether it is a single-year or multi-year implementation period.
• The evaluation of project results occurs at the end of a project
and involves determining whether the project’s goal and
objectives were achieved. The evaluation stage then leads to
the identification of additional or persisting problems, allowing
the cycle to begin again.

• Project monitoring occurs throughout all stages allowing for


small adjustments in the project’s planning, design, and
implementation in order to ensure the project’s success.
Projects, as defined by the Webster’s Dictionaries are planned
undertakings. These projects usually possess various elements which
can be categorized namely as:

• Project Objectives

This element tries to answer what your project aims to do and what the project is for.

• Project Boundaries

This element specifies the scope and limitations of your project.

• Project Location

Specifies where the project will be implemented.

• Project Target Beneficiaries

For which group is the project and who would benefit from its implementation is
addressed by this element.
• Project Duration

Planners must decide upon a particular schedule when the project will be executed
and up to when it shall be implemented.

• Project Methodologies

What techniques or procedures shall be used by the group to deliver the project is
clarified in this element.

• Project Cost

This element will be based on the expected expenses your class shall incur in the event
that the project is implemented.

• The Project Development Cycle

Projects may be differentiated according to its purpose, objectives, target beneficiaries,


duration and scope. However, all projects are subject to undergo a similar process. This
process is referred to as: The Project Development Cycle.
Project Development Cycle
1. PHASE ONE: PROJECT IDENTIFICATION

During this phase in the project development cycle, the “planners” undergo the process of
searching for potential projects directed to achieve their goals.

2. PHASE TWO: PROJECT PREPARATION

Once a particular project has been agreed upon, the next step would be to involve the
planners to determine how and when the project will be implemented.
3. PHASE THREE: PROJECT IMPLEMENTATION

Finally, the plans are executed during this stage. The project is carried-out
by the assigned persons for the target beneficiaries during the set schedule.

4. PHASE FOUR: PROJECT EVALUATION

Sometime after the project has been implemented, an evaluation is usually


conducted to determine whether the project objectives have been realized,
and if so, to what extent.

You might also like