Protecting Microsoft Word documents with passwords

Smart art
Charts
MCM 141
MRS FOLA BAMIGBOLAYIN-AFOLABI
“ PROTECTING MICROSOFT
WORD DOCUMENTS WITH
PASSWORDS
”
WHAT DOCUMENT PASSWORD/PROTECTION?

 Passwords are case-sensitive and can be a maximum of 15

characters long.
 If you lose or forget your password, Word won't be able to recover
it for you. Be sure to keep the a copy of the password in a safe
place or create a strong password that you’ll remember.
STEPS..

 Go to File > Info > Protect Document > Encrypt with Password.

 Type a password, then type it again to confirm it.

 Save the file to make sure the password takes effect.

“
SMART ART

”
Definition of SmartArt in MS Word

 SmartArt in MS Word is a feature that allows users to create

professional-looking diagrams and graphics easily. These visuals
can represent information in various formats, such as lists,
processes, cycles, hierarchies, relationships, and more. SmartArt
provides a variety of pre-designed layouts to help illustrate
complex ideas clearly and effectively.
 SmartArt graphics enhance the visual impact of your documents,
making complex information more digestible and engaging for the
reader.
Step-by-Step Guide to Using SmartArt in MS
Word
 Step 1: Open Your Document
 Open the document in which you want to insert a SmartArt graphic.
 Step 2: Place the Cursor
 Place your cursor where you want the SmartArt graphic to be inserted.
 Step 3: Insert SmartArt
 Go to the Insert Tab: Click on the Insert tab in the Ribbon at the top of
Word.
 Open SmartArt Dialog Box: Click on SmartArt in the Illustrations group.
1.Choose a SmartArt Graphic:
•In the Choose a SmartArt Graphic dialog box, you will see various categories
(e.g., List, Process, Cycle, Hierarchy, Relationship, Matrix, Pyramid, Picture).
•Select a category from the left pane.
•Browse through the available layouts and select the one that best suits your
needs.
2.Insert the SmartArt Graphic:
•Click OK to insert the selected SmartArt graphic into your document.
Step 4: Add Text to SmartArt
3.Click on the SmartArt Graphic:
•Click on the SmartArt graphic to activate it.
1. Enter Text:
1. There are two ways to add text:
1. Text Pane: On the left side of the SmartArt graphic, a text pane may appear. If it doesn't, click the small
arrow on the left side of the SmartArt graphic to open it. Type your text directly into the text pane.
2. Directly on Graphic: Click on the placeholders within the SmartArt graphic and type your text directly
into each shape.
 Step 5: Format SmartArt
1. Select the SmartArt Graphic:
1. Click on the SmartArt graphic to activate the SmartArt Tools in the Ribbon.
 Use the Design and Format Tabs:
• Design Tab:
• Layouts: Change the layout of your SmartArt graphic.
• Styles: Apply a SmartArt style to change the appearance.
• Colors: Change the color scheme of your SmartArt graphic.
• Format Tab:
• Shape Styles: Format individual shapes within the SmartArt graphic.
• WordArt Styles: Apply text effects to the text within the SmartArt graphic.
• Arrange: Adjust the arrangement of the shapes within the SmartArt graphic.
Step 6: Customize and Adjust
1.Resize SmartArt:
•Click and drag the handles around the
SmartArt graphic to resize it.
2.Add or Remove Shapes:
•Use the Add Shape button in the Design tab to add more shapes.
•Select a shape and press Delete to remove it.
 Example Use Cases
• Lists: Use SmartArt to create bullet-point lists with visual appeal.
• Processes: Illustrate steps in a process or workflow.
• Hierarchies: Display organizational charts or family trees.
• Cycles: Represent cyclic processes or recurring events.
• Relationships: Show how different elements are interconnected.
“
CHARTS

”
 Charts in MS Word are visual representations of data that help to illustrate and interpret
numerical information. They are used to compare, analyze, and understand data more
effectively. Charts in Word can be customized with different types, styles, and formatting
options to best represent the information.
Steps to Create a Pie Chart in MS Word

Step 1: Place the Cursor

Place your cursor where you want to insert the pie chart.
Step 2: Insert a Chart
1.Go to the Insert Tab:
•Click on the Insert tab in the Ribbon.
2.Open the Insert Chart Dialog Box:
•Click on Chart in the Illustrations group.
•Choose Pie Chart:
•In the Insert Chart dialog box, select Pie from the list of chart types on
the left.
•Choose the specific style of pie chart you want to
insert (e.g., 2-D Pie, 3-D Pie, Pie of Pie).
•Insert the Chart:
•Click OK. The pie chart will be inserted into your document, and an Excel worksheet will open.
 Step 3: Enter Data
1. Enter Data in Excel:
1. Enter your data in the Excel worksheet that opens. Replace the sample data with your own.
2. Update the Chart:
1. The pie chart in Word will automatically update as you enter your data in Excel.
 Step 4: Customize the Chart
1. Select the Chart:
1. Click on the chart to activate the Chart Tools in the Ribbon.
2. Use the Design and Format Tabs:
1. Design Tab: Change chart type, layout, colors, and styles.
2. Format Tab: Adjust the appearance of chart elements, such as shapes and text.
Steps to Create a Bar Chart in MS Word

Step 1: Place the Cursor

Place your cursor where you want to insert the bar chart.
Step 2: Insert a Chart
1.Go to the Insert Tab:
•Click on the Insert tab in the Ribbon.
2.Open the Insert Chart Dialog Box:
•Click on Chart in the Illustrations group.
3.Choose Bar Chart:
•In the Insert Chart dialog box, select Bar from the list of chart types on the left.
•Choose the specific style of bar chart you want to insert (e.g., Clustered Bar, Stacked Bar, 3-D Bar).
4.Insert the Chart:
•Click OK. The bar chart will be inserted into your document, and an Excel worksheet will open.
 Step 3: Enter Data
1. Enter Data in Excel:
1. Enter your data in the Excel worksheet that opens. Replace the sample data with your own.
2. Update the Chart:
1. The bar chart in Word will automatically update as you enter your data in Excel.
 Step 4: Customize the Chart
1. Select the Chart:
1. Click on the chart to activate the Chart Tools in the Ribbon.
2. Use the Design and Format Tabs:
1. Design Tab: Change chart type, layout, colors, and styles.
2. Format Tab: Adjust the appearance of chart elements, such as shapes and text.
Charts in MS Word help to convey complex data visually, making it easier for readers to understand
and interpret the information.
THE END