Document Production Overview
Document Production Overview
Word Processing
• Page Layout
• Header & Footer
Chapter 17: Document Production
• Font Styles
• Image wrapping
• List Styles
• Indentation & Spacing
• Find & Replace
• Create/Format Table
• Common Mistakes
• Orphan & Widows
• Completed Example
• Mail Merge
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Page Layout (Size & Orientation)
Chapter 17: Document Production
Top Margin
Left Right
Margin Margin
Margins
1. Click on Page layout
2. Click on Margins
3. Click on Custom
Margins
Enter the margins in
CM.
The top, bottom, left
and right may have
different margins.
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Page Layout (Columns)
Chapter 17: Document Production
TIP:
1) Select the
amount of
Columns columns.
1. Highlight the text
2. Click on Page layout 2) Set the spacing.
3. Click on More You may need to
write 1cm.
Columns
4. Select the settings
for your columns
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Header & Footer
When inserting a header or footer make sure you select the Blank (Three Columns)
option.
Chapter 17: Document Production
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Header & Footer
To insert a Page Number click on Design >> Page
Number >> Current Position
Chapter 17: Document Production
Font styles can be placed in two categories (San-Serif and Serif). San-Serif fonts have
straight edges whereas Serif fonts have little ticks at the edges of each letter.
Chapter 17: Document Production
San-Serif: Arial
Serif: Times New
Roman
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Font Styles (Exam House Style Example)
Exam
Question
Chapter 17: Document Production
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Font Styles (Creating a House Style)
Chapter 17: Document Production
Style Name
Chapter 17: Document Production
Text
Formatting
Left Alignment
Centre Alignment
Right Alignment
Justified
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Line Spacing Line spacing changes the space between lines or paragraphs.
Chapter 17: Document Production
Single
Line
Spacing
1.5
Line
Spacing
Spacing
Double between the
Line lines
Spacing increases
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To add
Chapter 17: Document Production
spacing click
on Format >>
Paragraph
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Justify
Image Wrapping
List Styles
To apply a list style you need to
highlight the text ad then select
Chapter 17: Document Production
Remove Spacing
Chapter 17: Document Production
Highlight Text
Indentation
Chapter 17: Document Production
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Create a Table
Chapter 17: Document Production
Merging Rows
Inserting Table
1. Highlight the row >> right click
1. Click on Table >> insert table
mouse >> select merge cells
2. Select the number of rows and columns
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Formatting Table (Insert and Deleting Rows)
1. Highlight the row you would like to
delete.
2
Chapter 17: Document Production
1 3
New row 3
created
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Formatting Table (Inserting & Merging Columns)
2 Merged Cells
4
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Formatting Table (Outside Border)
External Border (outside)
Chapter 17: Document Production
Outside Border
3) Then select the outside
border option.
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Formatting Table (Editing Border Widths)
Chapter 17: Document Production
Border
Painter
Borders have
been applied
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Formatting Table (Text Direction & Alignment)
Chapter 17: Document Production
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Table style
not applied
Common Mistakes
Chapter 17: Document Production
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Common Mistakes
Chapter 17: Document Production
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Common Mistakes
Chapter 17: Document Production
Inconsistent spacing
between Items
Inconsistent text
styles applied
Inconsistent spacing
between Items
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Orphan
Chapter 17: Document Production
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Widow
Chapter 17: Document Production
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Completed Example
Imported Extract
Title and Sub Title from Access Header
Chapter 17: Document Production
Subheading
Tables/images correctly
formatted and placed
with margins Table
Tables/Lists do not
overlap over two
columns
• Master Document
• Source file containing the data (Spreadsheet or Database)
• Data from the source file (names and addresses) is combined with the
Master document so that key fields do not need to be typed one by one.
• This will save time and reduce the chance of errors in the document.
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• Excel (Workbook/CSV)
• Access (Table/Query)
2) Click Mailings
>> Start Mail Merge
>> Step by
Step Mail Merge Wizard
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Click on Next.
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4. Recipient Data
shown.
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You can then preview all of the merged letters by clicking on the
backward or forward buttons at the top of the page.
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Preview Print
Back & Forward
Merged Merged
Merged Records
Data Documents
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