QM 58 Clarification Meeting Category 2

Partially supply & construction of 10.5km

double circuit Koeberg / Dassenberg 132kV HV
Line in the Western Cape Operating Unit
Tender No.

Date: 2021/12/07

03/28/24
1
Contents
Copy of the Category 2 Quality requirement

1.Category2 Quality Requirement - Explanation

2.Completion of : C: Contract Quality Plan (CQP/PQP); D: Quality Control

Plan ( ITP /QCP) and E:Form A

3.Templates: C: Contract Quality Plan (CQP/PQP); D: Quality Control Plan

(QCP/ITP) and E; Form A

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Copy of requirement
Category 2: Quality Requirements Deliverables to be evaluated indicator = 1 Weights
SECTION A : Quality Management System Requirements ISO 9001
(Option 1) Valid certification of Quality Management System by an ISO accredited body
Apply (Yes=1)
A.1 Product / Service Scoping on ISO 9001 certificate is defined and relevant 1
A.2 Certificate by Approved and Authorized certification authority 1
A.3 Certification Authority has Recognized International Accreditation 1
A.4 Validity (expiry date) of certificate 1
Section A Score 4
SECTION A : Quality Management System Requirements ISO 9001
(Option 2) Objective evidence of documented QMS that is not certified but complies with ISO 9001
Apply (Yes=1)
A.1 QMS Manual or a document that defines and describes the QMS and its scope 25%
1
A.2 Quality Policy Approved by top management. 1
A.3 Quality Objectives Approved by top management. 1
A.4 Control of documented information 1
A.5 Documented information for Control of nonconforming outputs 1
A.6 Documented information for Nonconformity and Corrective action 1
A.7 Documented information for Internal audit 1
Sub-Section A Score Option 2 7

SECTION B :
•Planning
Evidence of QMS in operation (Tender Quality Requirements -Ref 240-105658000)
Apply (Yes=1)
B.1 Documented information for defined roles, responsibilities and authorities 1
B.2 Documented information for Control of Externally Provided Processes, Products and Services
1
B.3 Latest copy of an internal management system audit report (with Nonconformity, Correction 25%
and/ or Corrective Action Reports) 1
B.5 Records of Management Review meetings (minutes, attendance registers etc)
1
Section B Score 4

SECTION C: Contract Quality Plan Requirements (Ref 240-105658000 and 240-109253698).

Draft Contract Quality Plan specific to the scope of work as described in the tender documents (Ref ISO 10005)
20%
NB! Draft Contract/Project Quality Plan has important QA deliverables Apply (Yes=1)
Section C Score 1

SECTION D: Quality Control Plan Requirements (Ref 240-105658000 or 240-109253302)

QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005 & 240-105658000)
NB! Draft/ Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar and/ or
Apply (Yes=1)
previous work done 20%
1
Section D Score 1

SECTION E: User defined additional Requirements & miscellaneous (Ref 240-105658000)

Customer specific requirements & other standards and required can be listed and evaluated here
Apply (Yes=1)
E.1 Form A is completed and signed. 1 10%
Section E Score 1

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 1- Quality Requirement - Category 2
•SECTION A:
• OPTION 1 :A.1 Valid ISO 9001 Certificate
OR
• OPTION 2:
• A.1 QMS Manual or a document that defines and describes the QMS and its scope- Must be aligned to
ISO9001:2015 (include but not limited to 4-Context of the organization, 6 - •Planning , etc.)
• A.2 Quality Policy Approved by top management.
• A.3 Quality Objectives (Company Goals / KPA/ Focus )Approved by top management.
• A.4 Control of documented information (both document s and records)
• A.5 Documented information for Control of nonconforming outputs
• A.6 Documented information for Nonconformity and Corrective action
• A.7 Documented information for Internal audit

•SECTION B:
• B.1 Documented information for defined roles, responsibilities and authorities ( e.g Organogram
or Job Profile , Responsibility Matrix etc.)
• B.2 Documented information for Control of Externally Provided Processes, Products and Services
• B.3 Copy of completed Audit Report including (NCR and CAR)
• B.5 Records of Management Review meetings (minutes, attendance registers etc)

•SECTION C: Contract Quality Plan as per Scope of Works (Ref ISO 10005)- Completed + Project Specific:
•SECTION D: SECTION D: Quality Control Plan / Inspection and Test Plan (QCP/ITP) – Completed + Project Specific:

•SECTION E: To Complete and Sign Form A

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2- C: Contract Quality Plan

SUPPLIER / CONTRACT NAME

ESKOM ENQUIRY / CONTRACT
NO.
COMMENCEMENT DATE
COMPLETION DATE

ed
et
SUPPLIER /
CONTRACTOR
Name Designation
p lSignature Revision

Compiled by
o m
c
Approved by

b e
ESKOM
APPROVAL
Name
To
Designation Signature Revision

Reviewed by

Accepted by

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2- C: Contract Quality Plan …

1. SCOPE OF WORK
(Full description of the Works Information)
2. \COMMUNICATION CHANNELS BETWEEN CONTRACTOR & ESKOM including
Preliminary Management authority & responsibility Matrix submitted
(Communication regarding all quality related issues i.e.
Documentation/ E-mails/Minutes of Meetings/Fixed Contract Meetings/Weekly
Progress Meetings All documentation will be submitted per transmittal).

3. ORGANOGRAM
Resources- Quality department organogram of all QA & QC resources. (Include
organogram showing structure of Contractor, which shall show the Quality

activities/processes)
ed
Management representative and all other personnel responsible for control of Quality

et
l
4. INDEX OF INTERFACING DOCUMENTS
Submit the company’s documentation Index Matrix and proof of implementation of how

p
Documents generated during the contract are controlled/filed in terms of the

m
company’s QMS- Document control and Index of Documentation to be loaded to the
QMS Databook

5.
co
INDEX OF DOCUMENTS /RECORDS THAT SHALL BE SUBMITTED TO ESKOM

e
DURING PROJECT
(Example):
o TITLE
b
o NUMBER

To
Submitted to Eskom during the contract
Method statements
QCP / ITP

Captured in the QMS of the Contractor / supplier

Quality Manual
Quality Policy
QCP / ITP

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2 - D: Quality Control Plan (QCP /
ITP)
•EXAMPLE: Maintenance of Lifts, Escalators and Passenger Conveyors
Axtivities

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 2 –E Form A completion and signing

Complete here

Complete and sign here

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3-Templates

Templates Attachments

Category 2 requirement As per Portal

C: Contract Quality Plan (CQP/PQP)

Document

D: Quality Control Plan / Inspection and

Test Plan (QCP / ITP) Microsoft Word
Document

E.1: Form A
As per Portal

9
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