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Empowerment Technology Tools

This document discusses productivity tools and mail merge techniques. It begins by stating the learning objectives, which are to understand different uses of productivity tools, perform encoding and mail merge functions in Microsoft Word and Excel, and appreciate the usage of productivity tools. It then defines productivity tools as software for creating documents, presentations, databases, charts and graphs. Common productivity tools mentioned are Microsoft Word, Excel, PowerPoint, and LibreOffice. The document proceeds to provide instructions for a mail merge activity in Microsoft Word to generate personalized letters by merging a main document with a mailing list data source.

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sazhmaira
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28 views

Empowerment Technology Tools

This document discusses productivity tools and mail merge techniques. It begins by stating the learning objectives, which are to understand different uses of productivity tools, perform encoding and mail merge functions in Microsoft Word and Excel, and appreciate the usage of productivity tools. It then defines productivity tools as software for creating documents, presentations, databases, charts and graphs. Common productivity tools mentioned are Microsoft Word, Excel, PowerPoint, and LibreOffice. The document proceeds to provide instructions for a mail merge activity in Microsoft Word to generate personalized letters by merging a main document with a mailing list data source.

Uploaded by

sazhmaira
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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EMPOWERMENT

TECHNOLOGY
Applied Productivity Tools with
Advanced Application
Techniques
At the end of the lesson, you should be able to:

1. Understand the different uses of productivity


tools.
2. Perform the Encoding, Apply Mail Merge, add
following: custom animation,hyperlink, insert
images in work processor and use of advance
formulas in Microsoft excel.
3. Appreciate the usage of productivity tools.
Lesson 1. Developing ICT content for
specific purposes
PRODUCTIVITY TOOLS
• It refers to the software that people use to create and
produce documents, presentations, databases, charts,
and graphs.
• Productivity tools helps you create professional
quality documents, presentation, graphics, and more.
WHY SHOULD YOU LEARN PRODUCTIVITY
TOOLS?
• While there are a wide range of benefits of using
productivity tools, the best reason is that it just makes
essential, everyday we use computer to do different
Common productivity tools
• 1. Microsoft word
• 2. Microsoft excel
• 3. Microsoft PowerPoint
• 4. Libre Office
LIBRE OFFICE
• LibreOffice, a Free and Open Source
Productivity Suite, which matches and perhaps
could even exceed the overall features,
advantages, and benefits of their counterpart
TOOLS/TECHNIQUES:
Mail Merge

It is a Word’s way of generating mass mailings. It involves combining a


list of names and addresses to individually address to each person /
receiver on the list. You can use Mail Merge to create envelopes or
address labels, as well as form letters.

 Mail Merged involved the following documents;


• Main document – this document contains text and graphics.
Example body of the letter.
• Mailing list - this is your data source that is used to populate –
information in the letter. It contains names and address of the
recipients.
• Merged document - this document the combination of the main
document
ACTIVITY 1- MAIL MERGE
1. Opening Microsoft Word Program. (Click Start button, type
Word and click OK.
2. On the Mailings tab, click Start Mail Merge, and then select
Letters. This will allow you to sent letters to a group of people
and
personalize, the result of the letter that each person receives.
3. In Word, type the body of the letter (example follows) that you
want tosend to everyone.
4. Set Mailing List - The mailing list is your data
source. It can be a n Excel spreadsheet, a
directory of Outlook contacts, and Access
database, or an Office address list. It contains the
record that Word uses to pull information from
to build your letter. In this activity we will focus
on MS-Access database.
5. Link your mailing list to your main document.
• On the Mailings tab, in the Start Mail Merge
group, choose Select recipients, and then
click Type New List and create new list
(input atleast 10 recipients and click OK
and Save.

• In the Mail Merge Recipients dialog box,


you can make any changes if needed, and
then click OK.
6. Adding personalized content to letter.
Click Mailings tab, in the Write & Fields group, click
Address Block.
• In the Insert Address Block dialog box, select
a format for the recipient’s name that you want
to will appear in the letter and choose OK.
• Note: To view how an address will appear in
the letter, under Preview Results group in the
Mailings tab, choose Preview Results. Choose
Next or Previous record button to move
throughrecords in your data source.
• In the Write & Insert group, click Greeting
Line > select format that you want to use and
click OK.
7. Finally, save your document in My
Documents or Flash Drive. [click save icon
in the Quick Access Toolbar or click Office
Button, click save in its full down menu.
8. Print Activity 2 Mail Merge (Click
Office Button, Click Print, in the Print
Window/Dialog box, click Print or just
press Enter).

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