Oil Record Book
Keeping Oil Record Book on board cargo ships
• Most merchant ships primarily burn fuel oil to produce
power for propulsion purposes, electrical power
generation, boilers, or all of these. But any misuse of
fuel oil can lead to major claims and jeopardize the
safety of the ship. The purpose of this article is to
provide masters, ships' chief engineer and shore
superintendents with a basic understanding of the use
of, and precautions to be taken when using fuel oils on
board ship and how to keep a proper oil record book
entry. MARPOL 73/78 required when any oil-handling
work is carried out, the Master, Chief Officer, and Chief
Engineer enter the facts in the Oil Record Book and
sign the same according to below procedures.
There are two parts of oil record book
• Oil Record Book for tankers (cargo and ballast
operations)
• Oil Record Book for all ships (machinery space
operations)
Persons Who Will Sign Entries In Oil
Record Book:
• For oil tankers- chief officer and for other ships -chief
engineer .
• Each completed page shall be countersigned by the
Master
Disposal To Reception Facilities In Harbor
• Tank washings, Dirty ballast water, Residues, or Oily
mixtures are discharged to reception facilities in a
harbor for disposal; the Master shall obtain from the
facility, the receipt or certificate which states the
receiving date and the received quantity (with a
supplementary note in English). And keep it on board
attaching to the Oil Record Book to prove the fact of the
disposal ashore.
Oil Record Book for all ships (machinery
space operations)
• This is to record the quantity retained, transferred,
disposed, or added, sludge, or bilge in the various drain
or collecting tanks in Engine Room. This can be the data
for entry in the Oil Record Book and information for a
supplementary explanation at an inspection. Handling
notes are to be preserved on board for three years after
the day of the last entry.
Followings are the main things to be recorded in oil record book
PART 1-Machinery Space Operations
• (A) BALLASTING OR CLEANING OF OIL FUEL TANKS
• (B) DISCHARGE OF DIRTY BALLAST OR CLEANING WATER FROM OIL
FUEL TANKS REFERRED TO UNDER SECTION (A)
• (C) COLLECTION, TRANSFER AND DISPOSAL OF OIL RESIDUES
(SLUDGE AND OTHER OIL RESIDUES)
• (D) NON-AUTOMATIC STARTING OF DISCHARGE OVERBOARD,
TRANSFER OR DISPOSAL OTHERWISE OF BILGE WATER WHICH HAS
ACCUMULATED IN MACHINERY SPACES
• (E) AUTOMATIC STARTING OF DISCHARGE OVERBOARD, TRANSFER
OR DISPOSAL OTHERWISE OF BILGE WATER WHICH HAS
ACCUMULATED IN MACHINERY SPACES
• (F) CONDITION OF THE OIL FILTERING EQUIPMENT
• (G) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGES OF OIL
• (H) BUNKERING OF FUEL OR BULK LUBRICATING OIL
• (I) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL
REMARKS
LIST OF ITEMS TO BE RECORDED PART II –
Cargo / Ballast Operations
• (A) LOADING OF OIL CARGO
• (B) INTERNAL TRANSFER OF OIL CARGO DURING VOYAGE
• (C) UNLOADING OF OIL CARGO
• (D) CRUDE OIL WASHING (COW TANKERS ONLY) (To be completed for each tank being
crude oil washed)
• (E) BALLASTING OF CARGO TANKS
• (F) BALLASTING OF DEDICATED CLEAN BALLAST TANKS (CBT TANKERS
ONLY)
• (G) CLEANING OF CARGO TANKS
• (H) DISCHARGE OF DIRTY BALLAST
• (I) DISCHARGE OF WATER FROM SLOP TANKS INTO THE SEA
• (J) DISPOSAL OF RESIDUES AND OILY MIXTURES NOT OTHERWISE DEALT
WITH
• (K) DISCHARGE OF CLEAN BALLAST CONTAINED IN CARGO TANKS
• (L) DISCHARGE OF BALLAST FROM DEDICATED CLEAN BALLAST
TANKS (CBT TANKERS ONLY)
• (M) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL
SYSTEM
• (N) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGES OF OIL
• (O) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL
REMARKS
ADDITIONAL CODES FOR TANKERS ENGAGED IN
SPECIFIC TRADES DISCHARGE TO RECEPTION
FACILITY
• (P) LOADING OF BALLAST WATER
• (Q) REALLOCATION OF BALLAST WATER WITHIN THE SHIP
• (R) BALLAST WATER DISCHARGE TO RECEPTION FACILITY
